Office Manager

4 weeks ago

Birmingham Alabama, United States Southern Shirt Full time
We are seeking a versatile and dedicated Office Manager to join our team. In this multifaceted role, you will be responsible for overseeing the day-to-day operations of our office while handling bookkeeping and some human resources functions. The ideal candidate is organized, detail-oriented, and capable of managing a wide range of tasks efficiently.

Responsibilities

Bookkeeping:

Financial Records: Maintain accurate financial records, including accounts payable and receivable, expense reports, and reconciliations.

Budget Management: Assist in the preparation and monitoring of budgets, providing regular financial reports to management.

Payroll Processing: Prepare and process payroll, ensuring compliance with payroll regulations and accurate record-keeping.

Invoicing and Billing: Generate invoices, track payments, and manage billing inquiries.

Insurance Policies: Manage the company's insurance policies, ensuring they are up-to-date and providing adequate coverage.

Tax and Financials:

Sales Tax Management: Oversee the calculation, collection, and remittance of sales tax as required by local and state regulations.

Tax Accountant Collaboration: Work closely with our tax accountant to ensure accurate financial records, tax compliance, and timely filings.

Human Resources:

Recruitment: Assist in the recruitment process by posting job listings, screening resumes, and coordinating interviews.

Employee Onboarding: Facilitate the onboarding process for new hires, including orientation, paperwork, and training coordination.

HR Documentation: Maintain employee records, handle confidential information, and ensure compliance with HR policies and regulations.

Benefits Administration: Assist with employee benefits enrollment, changes, and inquiries.

Office Management:

Facility Management: Oversee office facilities, including maintenance, supplies, and equipment procurement.

Office Efficiency: Implement and upkeep of processes to improve office efficiency, including organization, time management, and task delegation.

Event Planning: Coordinate meetings, conferences, and special events, including catering, and equipment setup.

Staffing: Manage and lead part-time personnel, ensuring their efficient performance of daily tasks.

Requirements

Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field

At least 5+ years of experience in management, bookkeeping, and HR functions.

Strong organizational and multitasking abilities.

Proficiency in bookkeeping software and MS Office Suite (especially Excel).

Tech Savvy with the ability to learn and adapt to new software quickly.

Knowledge of HR processes and best practices.

Excellent communication and interpersonal skills.

Attention to detail and a high level of accuracy in financial record-keeping.

Ability to handle sensitive and confidential information with discretion.

Why You're the Right Fit for this Position:

Your extensive experience in office management, bookkeeping, and HR functions make you a well-rounded candidate.

Your tech-savvy skills ensure that you're at ease in the digital landscape, streamlining administrative tasks.

Your attention to detail and organizational skills keep our office humming smoothly.

Your ability to handle sensitive information with discretion aligns with our commitment to confidentiality.

Your dedication to maintaining a positive and efficient work environment makes you the ideal candidate for this role

Benefits

Passionate Team: You'll be working with a group of like-minded trend-setters who share your love for what we do.

Room to Grow: We're all about professional development and growth. Your creative ideas will be valued.

Creative Freedom: We encourage you to think outside the box and bring your innovative ideas to life.

Competitive Benefits: We offer competitive compensation, benefits, and perks to keep you happy and motivated.

Benefits Include:

401K Retirement with employer matching

Medical, Dental, and Vision Insurance

Paid Time Off (PTO) and Holidays

Professional Growth Plans

Performance Bonus Opportunities

Health and Wellness Programs

Continued Education Allowances

Company Sponsored Luncheons and Events

Generous Employee Discounts on SSCO Product

Fun, Collaborative Work Environment with Great People

  • Dental Office Manager

    2 weeks ago

    Birmingham, Alabama, United States Sage Dental Full time

    Why Choose Sage: Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready...

  • Office Manager

    4 weeks ago

    Birmingham, United States Southern Shirt Full time

    Job DescriptionJob DescriptionWe are seeking a versatile and dedicated Office Manager to join our team. In this multifaceted role, you will be responsible for overseeing the day-to-day operations of our office while handling bookkeeping and some human resources functions. The ideal candidate is organized, detail-oriented, and capable of managing a wide range...

  • Office Manager

    2 days ago

    Birmingham, United States Generator Supercenter of Birmingham Full time

    Job DescriptionJob DescriptionBenefits:Free Friday BreakfastsA positive and collaborative work environmentVoluntary Life InsuranceShort and Long Term DisabilityMedical, Dental and Vision401K Matching (after 6 months of employment)Company work truck is provided* offered after 60 days of employmentCompany OverviewGenerator Supercenter is the company for all...

  • Dental Office Manager

    2 weeks ago

    Gardendale, Alabama, United States Sage Dental Full time

    Why Choose Sage: Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready...

  • Office Manager

    4 weeks ago

    Birmingham, United States Al Scofield - Farmers Insurance Full time

    Job DescriptionJob DescriptionThe Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.They are responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task...

  • Business Office Representative Clerk

    3 weeks ago

    Birmingham, Alabama, United States SCA Health Full time

    Overview: Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans and health systems around a common goal: delivering on the quadruple aim of high-quality...

  • Bookkeeper/Office Manager

    6 days ago

    Birmingham, United States NorthPoint Search Group Inc Full time

    Bookkeeper/Office Manager Our client has an immediate need for a Bookkeeper/Office Manager. Duties: Prepare monthly financials Reconcile bank accounts, G/L and month-end closing Process AP, AR, and performed collections Process Payroll Process monthly sales tax HR/Benefits: - Set up employee paperwork such as applications, W2, 1099, and Health insurance -...

  • Dental Office Manager

    3 weeks ago

    Birmingham, United States Smile Partners Recruitment Full time

    Job DescriptionJob DescriptionSouthern Dental Birmingham | Birmingham, AL | Dental Office ManagerSouthern Dental Birmingham is looking for a Dental Office Manager to join the team to lead the current office. The ideal candidate will be a strong leader with knowledge to grow and develop our existing team professionally.Job Duties may include but are not...

  • Operations Manager

    1 week ago

    Birmingham, Alabama, United States Zekelman Industries Full time

    About Us:   Do you want to work for a stable, growing organization that reaches back more than 130 years?  Our steel tube and pipe products have helped build landmarks and buildings in North America; Come build your career at Zekelman Industries!  Job Description: JOB SUMMARY   Wheatland Tube, a division of Zekelman Industries, is seeking...

  • Strategic Planning Manager

    3 weeks ago

    Birmingham, Alabama, United States Diversified Gas & Oil Corporation Full time

    Overview: Diversified Gas & Oil Corporation (“DGOC”) is a wholly-owned subsidiary of Diversified Energy Company PLC, a US-based company listed on the New York Stock Exchange (NYSE) and London Stock Exchange (LSE) under the ticker symbol “DEC”. Diversified Gas & Oil Corporation (DGOC) is an established owner and operator of producing conventional and...

  • Medical Office Manager

    3 weeks ago

    Birmingham, United States Wellness Pediatrics Full time

    Job DescriptionJob DescriptionWe are seeking a Medical Office Manager to become a part of our team! You will coordinate medical and health services in hospitals, clinics or similar organizations.Responsibilities:Oversee medical and health service activities and personnelPlan and coordinate health servicesWork collaboratively with physicians to implement...

  • Client Service Manager

    5 days ago

    Birmingham, Alabama, United States Gallagher Full time

    About Us: Indulge your passion for problem-solving and embrace the thrill of addressing risk head-on at Gallagher's global brokerage team. Join a family of diverse minds, united by a relentless pursuit of excellence. As part of our team, you'll be the architect of protection, safeguarding businesses and empowering their ambitions. Together, we'll build a...

  • Office Admin

    1 month ago

    Birmingham, United States Richter Landscape Company, LLC Full time

    Job DescriptionJob DescriptionRichter Landscape is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include answering phones, conducting new client intake, corresponding with clients on an ongoing basis, providing support to our managers assisting in daily...

  • Office Clerk

    2 weeks ago

    Citronelle, Alabama, United States AZZ Inc. Full time

    Job Description AZZ has an exciting opportunity for an Office Clerk reporting to the Office Manager at our Citronelle Alabama facility. As an Office Clerk you are primarily responsible for providing all administrative support to our busy manufacturing facility. You have experience with customer service, you’re a pro at administration and you have strong...

  • Office Coordinator

    2 days ago

    Birmingham, United States Father Nature Landscapes Full time

    Job DescriptionJob DescriptionSalary: With a knack for keeping things—and people—organized, you ensure the office operations run smoothly at all times. Your ability to manage systems, empathize with others, communicate effectively, and cultivate a welcoming atmosphere will allow you to help shape and propel our vibrant organization into the...

  • Administrative Assistant

    4 weeks ago

    Birmingham, Alabama, United States Southern Shirt Full time

    Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you! The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive...

  • Operations Associate Level I

    2 weeks ago

    Birmingham, Alabama, United States StoneX Group Full time

    Overview: Connecting clients to markets – and talent to opportunity   With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing...

  • Operations Associate Level I

    6 days ago

    Birmingham, Alabama, United States StoneX Group Full time

    Overview: Connecting clients to markets – and talent to opportunity   With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we’re a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets – focusing on innovation, human connection, and providing...

  • Corporate Marketing

    4 weeks ago

    Birmingham, Alabama, United States Building & Earth Sciences, Inc. Full time

    Overview: The Corporate Marketing & Communications Specialist is a self-starter who routinely collaborates with HR, branch locations, and company leaders to provide marketing, sales, and internal & external communications., including content creation and recruiting assistance, to further the goal of the company to be the benchmark in the professional...

  • Coordinator - Membership

    1 month ago

    Birmingham, Alabama, United States Centers Full time

    Overview: CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The...