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Accounts Payable Associate
2 months ago
About our client:
Our client is a leading construction company renowned for its commitment to quality, safety, and innovation. With decades of experience in the industry, they pride themselves on delivering complex projects that shape the skylines and infrastructure of our communities. They are looking for a dedicated Accounts Payable Associate to join our dynamic team and contribute to our continued success.
Job Summary:
The Accounts Payable (AP) Associate will play a crucial role in managing the company's financial processes, specifically handling the payable operations. Reporting directly to the Corporate Controller, the AP Associate will ensure timely and accurate processing of invoices, payments, and expense reports. This role requires a detail-oriented individual with strong organizational skills and the ability to work collaboratively in a fast-paced environment.
Key Responsibilities:
Invoice Processing:
- Receive, review, and verify invoices for accuracy and compliance with company policies.
- Enter invoices into the accounting system ensuring proper coding and approval.
- Match invoices with purchase orders and receiving documents.
Payment Processing:
- Prepare and process electronic transfers and payments.
- Ensure timely payment of invoices and manage payment schedules.
- Handle check runs and issue manual checks as needed.
Expense Reports:
- Review employee expense reports for accuracy and compliance with company policies.
- Process reimbursements and ensure timely payments to employees.
Vendor Management:
- Maintain vendor files and manage vendor relations.
- Resolve discrepancies and respond to vendor inquiries promptly.
- Reconcile vendor statements and correct any discrepancies.
Accounting Support:
- Assist with month-end closing and reconciliation of AP sub-ledger to the general ledger.
- Support the Corporate Controller with audits and other financial reporting requirements.
- Maintain accurate records and documentation for all transactions.
Compliance and Controls:
- Ensure compliance with internal controls, policies, and procedures.
- Participate in the development and implementation of process improvements.
- Stay updated on industry best practices and regulatory requirements.
Qualifications:
- Proficiency in accounting software and MS Office Suite (especially Excel).
- Strong understanding of accounting principles and AP procedures.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Ability to communicate effectively and work well in a team environment.
- Problem-solving skills and the ability to handle vendor disputes professionally.
Why Join Us:
- Competitive salary and comprehensive benefits package.
- Opportunity to work with a leading construction company on impactful projects.
- Professional development and growth opportunities.
- Collaborative and inclusive work environment.
- Commitment to work-life balance and employee well-being.
