Accounts Payable Coordinator

1 month ago


New York, United States Engage Partners Inc. Full time

Accounts Payable Coordinator

Our law firm is seeking a seeking an Accounts Payable Coordinator to become an integral part of a 70+ person finance department. The Accounts Payable Coordinator will be expected to interact professionally with administrative staff and lawyers. This is a non-exempt position and reports to the Assistant Accounting Manager.


Responsibilities:

• Data entry of vendors invoices.

• Reviewing receipts for proof of payment, business purpose, appropriate approval, accuracy of amount, vendor name, and applicable general ledger number or client charge, while avoiding duplicate payments.

• Identifying and resolving discrepancies in order to prevent fraudulent activity.

• Maintaining an issues list with items to be addressed for appropriate follow-ups.

• Set up Wire and ACH payments on banking software.

• Confirming check status’.

• Processing client refund requests received from the Collections Department.

• Organizing, filing, including lifting and carrying boxes of source documents.

• Review and distribution of mail.

• Providing, reviewing and scanning W-9 & W-8 forms and foreign vendors payment request forms.

• Timely responses to internal and external email and phone inquiries.


Requirements:

• Associate’s degree.

• Minimum of 5 years’ experience.

• Highest degree of ethics and integrity

• Strong math and counting skills.

• Excellent written and verbal communication skills are required.

• Attention to detail.

• Excellent customer service & interpersonal skills.

• Outstanding organizational skills.

• Data entry proficiency.

• Advanced skills with Windows, Microsoft Office particularly Excel, Outlook, Accounting, and experience with business online banking systems.

• Experience working with csv and txt files for data imports.

• Ability to process bills with urgency in order to charge clients in a timely manner.

• 3E, Elite Enterprise or Aderant Expert.

• Team player needed to back up individual team member roles during absences.

• Willingness to work overtime when necessary.

• Chrome River software experience.



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