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Executive Personal Assistant to Chief Executive Officer

1 month ago

East Hanover, United States RedStone Recruiting, LLC Full time

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.


The ideal candidate for this position is an awesome, bubbly, highly organized calendar MAVEN Executive Personal Assistant who will work directly with a very driven, highly ambitious, extremely demanding, vision casting, and loving CEO. He truly shows genuine REAL LOVE for his people who successfully support him and the business. The CEO is a very MACRO minded and MICRO process driven operator. He needs a micro processor on the backend of the business to help execute his ever-growing vision


If you are resilient, thick skinned, and willing to jump in and serve anywhere within the business, this could be your job


The tasks: Find "the thing," buy "the thing," return "the thing," handle "the matter," diffuse "the situation," deal with "the stuff”


How does that get done?

· Working directly with the CEO of the company inside his consortium of Companies, handling all logistics CEO related interacting with leadership, internally and externally

· Leading With Kindness, Empathy, Patience, and EXTREME CARE

· Very High Emotional Intelligence- extremely adept and have the ability to understand, use, and manage your own emotions in positive ways to relieve stress, communicate effectively, empathize with others, overcome challenges and defuse conflict

· Can read a room well and make everyone in the room feel better because they have things handled. (Quiet Strength)

· Responsible for keeping the CEO running SMOOTHLY And FUNCTIONING OPTIMALLY.

· Extremely High Organization and Prioritization skills

· Task, Time and Calendar Management of CEO and the Business (A CALENDAR MAVEN)

· Easy egress into every event and meeting and easy egress out of every event and meeting-great anticipation and stress relieving tendencies.

· Tremendous FOLLOW-UP SKILLS on Everything you Touch.

· High Execution Skills-Always completing task with a bow on them

· 24/7 Mindset-Always available and not offended by this. Must be available to take calls from CEO and be willing to run errands outside of regular hours on occasion.

· Highly Discretionary with ALL information as well as an extremely loyal personality

· Willingness to support and help champion all our church, ministry, charity, community service, and philanthropic endeavors.

· Incredible Researcher of Information very quickly

· Extremely Well Written Individual

· High Passion towards accountability and building high levels of TRUST

· Bubbly personality who ENJOYS people and can be catalyst for our values and driving culture.

· Ability to interface with the CEO's family

· Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.

· High-level customer service skills, as you will be interfacing with plenty of our corporate contacts and a large portion of our independent contractors and their offices.

· Plan company outings and service in the community

· Attention to detail is critical. Must be able to identify issues and address appropriately.

· Handle logistics for meetings and all events

· Ability to work independently and be proactive in your learning.

· Excellent communication skills, both written and verbal.

· Ability to work effectively in a fast-paced environment and handle multiple tasks simultaneously.

· Ability to be a productive team player; work well with other team members.

· Excellent personal project management skills, ensuring follow up and completion where needed.

· Organize and maintain all files assigned

· Thorough research, as requested and handling any Adhoc responsibilities for the CEO

· Ownership of special projects, as assigned

· Take charge of any other miscellaneous tasks assigned

· Light office cleaning


Requirements:

· At least 5 years of experience working as a high-level administrative assistant at the executive level

· Provide high-level administrative support to the CEO

· Manage and maintain the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements

· Prepare and edit correspondence, communications, presentations, and other documents

· Conduct research and compile data for various projects and reports

· Assist in project coordination and follow-up on action items

· Perform data entry and maintain accurate records

· Proofread documents for grammar, spelling, and formatting errors

· Handle confidential information with discretion

· Manage office supplies and equipment inventory

· Assist with phone systems and handle incoming calls

· Proven experience as a personal assistant or similar role


Necessary technical skills:

- Strong organizational and time management skills

- Excellent verbal and written communication skills

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Familiarity with office equipment (e.g., printers, scanners) and software (e.g., DocuSign)

- Ability to handle multiple tasks and prioritize effectively

- Attention to detail and problem-solving skills