Program Assistant

1 month ago

Santa Ana, United States JFCS of Long BeachWest Orange County Full time

About the role 

We are seeking someone who is collaborative, detail-oriented, proactive, and organized — able to operate effectively in a fast-changing environment. This person will need to be a self-starter who values effective communication to ensure cohesion across the team and someone able to zoom in and out to prioritize the big and specific details of competing priorities. This person will engage in their work with flexibility, open-mindedness, sincerity, and a problem-solving mindset, willing to jump in as needed to take on projects that support the work of the agency. This person values and enjoys connections with older adult survivors and supports a collaborative work environment. 

 

Overview of Responsibilities 

Under the direction of the Director of OAS/SW program the Program Assistant interfaces with the JFCS Older Adult Services/Social Work team to support and track the services provided to the community. Key elements of these services include Financial Assistance, Claims Conference for Holocaust Survivors, Information and Referral and Food Assistance. The OAS/SW Program Assistant will be responsible for supporting the Director with day-to-day operations and overseeing the general administrative duties of the OAS/SW team and selected services. Additional duties for the Program Assistant include, but are not limited to, involvement with other special program requests and events as needed.  

 

Job Duties 

Program Support 

 

Claims Conference 

  • Assists Director of OAS/SW with tracking client services, interfacing with vendors which includes resolving billing issues. 
  • Assists Director of OAS/SW with responding to transportation requests with vendors as needed.  
  • Supports Director OAS/SW with documentation review and ensuring documents, both paper and electronic copies, as required for client’s charts are completed and filed. 

 

Financial Assistance Documentation  

  • Ensure proper documentation is provided to the JFCS Administrator for online Financial Assistance payments.  
  • Prepares mileage reimbursement forms for OAS/SW team.   
  • Reconciles credit card statements with receipts and all necessary supporting documentation for submission to Administrator. 
  • Maintains and tracks expenditures for grants supporting program services.  

 

Information and Referral Services 

  • Responds to and documents calls and/or voicemail messages for the OAS/SW Department  
  • Provides accurate information and resources to community members through phone calls and emails. 

 

Food Assistance 

  • Responds to and prepares food assistance requests to assist food insecure individuals.   
  • Monitors, tracks supply and replenishes food in pantry as needed. 

 

Administrative Duties: 

  • Assists with in-office printing, filing, mailing, and scanning documents. 
  • Attending meetings and agency functions as required. 
  • Attends and participates in weekly supervision with Director of OAS/SW. 
  • Assists Director of OAS/SW with special program requests from the Director of Development and Communications. 
  • Assists Director of OAS/SW with special events and activities, e.g., Café Europa. 

 

Required skills and Abilities of ideal candidate: 

  • Experience providing service to a client/customer base. 
  • Familiarity with community and knowledge of resources is desirable but not required. 
  • Strong verbal and written communication skills.  
  • Proficient in Excel, Microsoft Office 365, Power Point and Outlook functions. 
  • Strong organization and time management skills. 
  • Excellent project management and organizational skills and attention to detail. 
  • Ability to work independently. 
  • Familiarity of documenting services in an electronic health record platform is a plus. 
  • Bilingual in Spanish and English preferred. 
  • Valid California Driver's License, a reliable automobile, good driving record and proof of liability insurance. 

 

To apply, please send a cover letter highlighting your interest, and qualifications, along with a resume to  jobs@jfcslboc.org  

JFCS is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, pregnancy, lactation, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity or expression, and veteran status. JFCS seeks to recruit, develop, and retain the most talented people and believes that diversity and inclusion among our teammates is critical to our success in serving our local communities.  

  • Program Assistant

    4 weeks ago

    Santa Ana, United States JFCS of Long BeachWest Orange County Full time

    About the role We are seeking someone who is collaborative, detail-oriented, proactive, and organized able to operate effectively in a fast-changing environment. This person will need to be a self-starter who values effective communication to ensure cohesion across the team and someone able to zoom in and out to prioritize the big and specific details of...

  • Program Assistant

    1 month ago

    Santa Ana, United States JFCS of Long BeachWest Orange County Full time

    About the role We are seeking someone who is collaborative, detail-oriented, proactive, and organized — able to operate effectively in a fast-changing environment. This person will need to be a self-starter who values effective communication to ensure cohesion across the team and someone able to zoom in and out to prioritize the big and specific details...

  • Paraprofessional Assistant

    4 days ago

    Santa Ana, California, United States Calvary Chapel Of Costa Mesa Full time

    Job SummaryThe Paraprofessional - LEAP Program is a vital role within Calvary Chapel Of Costa Mesa, supporting the educational and spiritual growth of students. As a key member of the LEAP team, you will work closely with the LEAP teacher to establish guidelines and standards, ensuring a nurturing and supportive learning environment.Key...

  • Instructional Assistant

    4 days ago

    Santa Ana, California, United States California Schools Talent Collaborative Full time

    Job SummaryCalifornia Schools Talent Collaborative is seeking a highly motivated and organized Instructional Assistant to support our Expanded Learning program. As an Instructional Assistant, you will work under the direction of the Expanded Learning Site Supervisor to provide support to students and staff in a dynamic and fast-paced environment.Key...

  • Christian Education Assistant

    5 days ago

    Santa Ana, California, United States Calvary Chapel Of Costa Mesa Full time

    Job SummaryThe Paraprofessional - LEAP Program is a vital role within Calvary Chapel Of Costa Mesa, supporting the educational and spiritual growth of students. As a minister of the Gospel, this position requires a strong relationship with Jesus Christ, serving as an example to staff, students, and parents.Key ResponsibilitiesEstablish Guidelines and...

  • Budget Analyst

    2 months ago

    Santa Ana, California, United States Assistant Secretary For Policy Development And Research Full time

    The following are the duties of this position at the GS-14. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.As a Budget Analyst, you will:Perform a wide variety of administrative and analytical duties connected with the review,...

  • Overnight Behavioral Health Program Assistant

    1 week ago

    Santa Barbara, United States Casa Serena Treatment Program for Women Full time

    Casa Serena is a residential substance use, mental health, trauma and eating disorder treatment center for women only. We are currently looking to add creative, compassionate and innovative individuals to the team in the position of Overnight Behavioral Health Program Assistant!As Santa Barbara's only licensed and accredited treatment program for women, we...

  • Program Support Specialist

    2 weeks ago

    Santa Ana, California, United States Rehabilitation Institute of Southern California Full time

    Job OverviewPosition Summary: The Rehabilitation Institute of Southern California is seeking a dedicated individual to provide essential support and care to program participants. This role involves a variety of responsibilities aimed at enhancing the well-being and rehabilitation of individuals with disabilities.Key Responsibilities:Direct Care: Deliver...

  • Program Support Specialist

    7 days ago

    Santa Ana, California, United States Rehabilitation Institute of Southern California Full time

    Job OverviewPosition Summary: The Rehabilitation Institute of Southern California is seeking a dedicated individual to provide essential support and care to program participants. This role involves ensuring the well-being and safety of individuals while assisting them in various activities.Key Responsibilities:Direct Care: Deliver ongoing care and...

  • Program Support Specialist

    2 weeks ago

    Santa Ana, California, United States JFCS of Long BeachWest Orange County Full time

    Position OverviewThe JFCS of Long Beach/West Orange County is looking for a dedicated and detail-oriented individual to fill the role of Program Assistant. This position requires a proactive and organized individual who thrives in a dynamic environment. The ideal candidate will be a self-motivated professional who values clear communication and...

  • Program Director

    4 days ago

    Santa Ana, United States Pathways Full time

    DescriptionWelcome to Clarvida of California's career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge...

  • Program Support Specialist

    7 days ago

    Santa Ana, California, United States Rehabilitation Institute of Southern California Full time

    Job OverviewPosition Summary: The Rehabilitation Institute of Southern California is seeking a dedicated individual to provide ongoing care and oversight for program participants. This role involves essential tasks such as assisting with personal hygiene, mobility training, and ensuring the overall well-being of participants.Key Responsibilities:Direct Care:...

  • Program Support Specialist

    2 weeks ago

    Santa Ana, California, United States JFCS of Long BeachWest Orange County Full time

    Position OverviewThe JFCS of Long Beach/West Orange County is in search of a dedicated and detail-oriented individual who thrives in a dynamic work environment. The ideal candidate will possess strong organizational skills, proactive communication abilities, and a collaborative spirit. This role requires a self-motivated individual who can adeptly navigate...

  • Programs Coordinator

    2 months ago

    Santa Ana, United States DREAMS FOR SCHOOLS Full time

    Job DescriptionJob DescriptionAbout Dreams for Schools:  Dreams for Schools (DFS) is a 501(c)(3) nonprofit making science, technology, engineering, and math (STEAM) education approachable and accessible for all. Dreams for Schools cultivates critical thinking and technical skills in youth through inclusive STEAM programs, preparing them for the digital...

  • Program Coordinator

    2 weeks ago

    Santa Ana, California, United States Meals on Wheels OC Full time

    Position OverviewAbout Us: Meals on Wheels Orange County is the foremost nonprofit organization dedicated to providing nutritional and supportive services for vulnerable senior citizens in the region. Our mission is to alleviate hunger and social isolation among older adults through the delivery of healthy meals, friendly interactions, and safety...

  • Programs Coordinator

    2 months ago

    Santa Ana, United States DREAMS FOR SCHOOLS Full time

    Job DescriptionJob DescriptionBenefits:401(k)Company partiesCompetitive salaryDental insuranceFlexible scheduleHealth insurancePaid time offParental leaveVision insuranceAbout Dreams for Schools: Dreams for Schools (DFS) is a 501(c)(3) nonprofit making science, technology, engineering, and math (STEAM) education approachable and accessible for all. Dreams...

  • Programs Evaluation Technician

    2 weeks ago

    Santa Ana, California, United States Santa Ana Unified School District Full time

    Position OverviewThe Categorical Programs Technician role at the Santa Ana Unified School District is designated for current employees within the district. This position focuses on the evaluation and management of categorical programs.Key ResponsibilitiesSupport the assessment and implementation of educational programs.Collaborate with staff to ensure...

  • Program Support Coordinator

    2 weeks ago

    Santa Ana, California, United States JFCS of Long BeachWest Orange County Full time

    Position OverviewThe JFCS of Long Beach/West Orange County is in search of a dedicated and detail-oriented individual who thrives in a dynamic environment. The ideal candidate will possess strong organizational skills, a proactive attitude, and the ability to communicate effectively, ensuring seamless collaboration within the team. This role requires a...

  • Program Supervisor II

    3 months ago

    Santa Ana, United States Volunteers of America Los Angeles Full time

    Job DescriptionJob DescriptionAbout Us:VOALAHelping Our Most Vulnerable Change Their Life StoriesVolunteers of America Los Angeles is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start...

  • Categorical Programs Coordinator

    2 weeks ago

    Santa Ana, California, United States Santa Ana Unified School District Full time

    About the Employer Established in 1888, the Santa Ana Unified School District (SAUSD) stands as the second largest educational district in Orange County, catering to around 45,000 students and employing approximately 5,000 staff members. The district encompasses 32 Elementary Schools, 8 Intermediate Schools, 4 Alternative Educational Options, and 7 High...