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Categorical Programs Coordinator

2 months ago

Santa Ana, California, United States Santa Ana Unified School District Full time

About the Employer


Established in 1888, the Santa Ana Unified School District (SAUSD) stands as the second largest educational district in Orange County, catering to around 45,000 students and employing approximately 5,000 staff members.

The district encompasses 32 Elementary Schools, 8 Intermediate Schools, 4 Alternative Educational Options, and 7 High Schools.

SAUSD is dedicated to delivering a high-quality education, advanced programs, and a supportive, secure environment equipped with modern facilities and technology, ensuring a direct pathway to college for its graduates.

Our district proudly maintains one of the highest graduation rates in California.

Job Overview / Key Responsibilities:

SANTA ANA UNIFIED SCHOOL DISTRICT

CATEGORICAL PROGRAMS TECHNICIAN

PRIMARY FUNCTION:


Under the general supervision of the Director of English Learner Programs & Student Achievement and/or their designee, this role involves assisting in the coordination, development, and oversight of support services for categorical programs.


KEY DUTIES:


Engage in daily outreach activities that demonstrate a comprehensive understanding of categorical programs, including effective communication with parents, students, and district personnel.


E

Maintain accurate documentation for program audits and collaborate with external agencies conducting these audits.
E


Support the formulation and revision of specific program systems, policies, procedures, and related documentation as mandated by district policies and legislation.


E

Assist in gathering data for fiscal and reporting obligations; conduct audits, reporting, and follow-up on collected data.
E

Organize and facilitate parent outreach initiatives and conferences related to categorical programs.
E

Develop annual parent applications for tutoring programs.
E

Coordinate interviews with service providers.
E

Oversee the creation and completion of contracts with service providers.
E


Generate, process, and maintain precise, complex, and multifaceted categorical program data files, with the ability to analyze and query data for various reports.


E

Identify eligibility for services based on students' specific needs.
E

Establish and maintain a database for 'Student Learning Plans' and track their approval status.
E

Maintain a record of service provider expenditure data.
E

CATEGORICAL PROGRAMS TECHNICIAN:
(Continued)

KEY DUTIES:
(Continued)

Review all service provider time-sheets for accuracy and completeness.
E

Provide necessary oral and written notifications to ensure adherence to state and federal regulations.
E

Participate in and assist with meetings concerning categorical programs.
E

Ensure timely processing of service provider payments in accordance with district policy.
E

Coordinate and oversee visits to tutoring sessions to ensure compliance.
E

Collaborate with service providers, vendors, community organizations, and regulatory bodies as required.
E

Communicate effectively, with a thorough understanding of categorical programs, with students, parents, tutors, and administrators on a daily basis.
E


Coordinate the collection and analysis of all data required by the district and regulatory agencies, submitting it as necessary.


E

Attend relevant conferences and training sessions associated with assigned programs.
E

Perform related duties as necessary to achieve the objectives of the position.
E

Execute other related tasks as assigned.
E

KNOWLEDGE AND SKILLS:

KNOWLEDGE OF:
General accounting principles, theories, and practices; auditing processes.

Specific accounting practices and procedures relevant to the organization.

Proficiency in computer software such as Microsoft Access, Excel, PowerPoint, and Word programs.

CATEGORICAL PROGRAMS TECHNICIAN:
(Continued)

KNOWLEDGE AND SKILLS:
(Continued)

ABILITY TO:
Stay informed about current state and federal legislation to ensure compliance.

Plan, develop, implement, and evaluate comprehensive programs effectively.

Collect, analyze, and input data accurately.

Analyze data objectively and prepare recommendations and reports.

Conduct surveys and organizational studies proficiently.


Understand legislation specific to assigned programs, such as Title I, Part A of the Elementary and Secondary Education Act and California Education Code.

Adapt to shifting data sources while ensuring accurate reporting.

Type accurately at a rate of 35 words per minute.

Establish and maintain cooperative working relationships.

Work effectively both independently and as part of a team.

EDUCATION AND EXPERIENCE:

A High School Diploma or GED completion, along with college-level coursework equivalent to an associate's degree, or three years of experience in a categorical program office demonstrating the ability to perform the described duties.


LICENSES AND OTHER REQUIREMENTS:
A valid California driver's license.

WORKING CONDITIONS:

ENVIRONMENT:
Office setting.

Frequent interruptions.

Driving a vehicle for work-related tasks.

CATEGORICAL PROGRAMS TECHNICIAN:
(Continued)

WORKING CONDITIONS:
(Continued)

ENVIRONMENT:
(Continued)

Occasional outdoor field settings.

PHYSICAL ABILITIES:
Ability to hear and speak accurately to exchange information in person or via telephone.

Visual acuity to read various materials and drive a vehicle for work.

Ability to sit, stand, and walk for extended periods.

Capable of stooping, lifting, carrying, or moving objects typically not exceeding thirty (30) pounds.


Requires visual acuity and depth perception to recognize words and numbers; and hand and finger dexterity for using a computer keyboard and common office equipment.


Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Board Approved: 12/13/11

Requirements / Qualifications

Applicants must complete the online application and attach copies of the following documents:

Resume
High School Diploma

In lieu of a High School Diploma, proof of a BA Degree will be accepted (attach a copy of the degree or transcripts with the degree posted).

This position requires a valid High School Diploma/Degree or valid equivalency established by an accredited institution/agency within the United States.

Applications lacking a valid degree will not be considered.

For credit for a foreign degree, candidates may submit their foreign degree to an approved education evaluation service.

Candidates are responsible for any evaluation costs.

For convenience, a list of approved education evaluation services can be found on our website under the Human Resources link.

The District provides this list solely as information to prospective job candidates and does not endorse any of the listed companies.


THE DOCUMENTS SPECIFIED ABOVE MUST BE ATTACHED FOR APPLICATION CONSIDERATION.

A High School Diploma or GED completion, along with college-level coursework equivalent to an associate's degree, or three years of experience in a categorical program office demonstrating the ability to perform the described duties.


Comments and Other Information

Test date: invite only.