Administrative Assistant
3 weeks ago
Opportunity Summary
The Communications Department at BGEA consists of the following areas: project management, ecommerce, email marketing, advertising, public relations/social media/promotion, creative services (graphic design, content writing/proofing, and production), and Decision Magazine, our official monthly publication. The department tells the story of what God is doing through the BGEA by creating print and online content that support the organization’s mission of proclaiming the Gospel, negotiating paid and leveraging unpaid promotional placements, and engaging new and existing supporters with targeted content using a combination of indirect and direct communications channels.
Provides executive administrative support to the Vice President of Communications, and the other departmental directors as needed.
Essential Duties and Responsibilities
Vice President of Communications
- Compiles and submits for approval a variety of specified Vice President’s reports, afterward forwarding them to senior leadership, as required, on a weekly or monthly basis
- Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for review by the Vice President, prepares purchase orders and arranges for payment of invoices
- Prioritize emails and respond when necessary
- Serves as liaison to other departments and the Headquarters of Samaritan’s Purse, on behalf of the Vice President
- Assists Vice President with budget preparation, acts as budget coordinator for all communications business units, ensures accuracy, and enters budget information into system
- Assists the Vice President with scheduling of meetings, and with related details and preparation
- Attends designated meetings, takes detailed notes, and distributes to participants
- Maintains staff records for Vice President’s direct reports
- Coordinates and accomplishes specified projects as directed by the Vice President
- Assists with pulling analytics of departmental initiatives, as needed
- Maintains expense records to ensure accurate payment of invoices and to aid in preparation of future budgets
Departmental Directors
- Processes travel authorization, invoices, orders, and expense reimbursement requests for the four Directors.
- Schedules meetings, as requested
- Maintains calendar, highlighting due dates for various projects, staff time off, and other important dates
- Previews and prioritizes required requisitions, invoices, orders, travel authorizations and reimbursements, and other documentation for review by the Directors, prepares purchase orders and arranges for payment of invoices
- Prepares requisitions, model releases, photography agreements, and various other documents as needed
- Assists with completion of required budget templates
- Processes office supply orders and reconciles departmental P-Card expenses
- Assists with projects as assigned
Marginal Duties and Responsibilities
- Scanning, photocopying, in-house delivery, and related duties
- Prepares reports as requested by the Vice President
- Performs other duties as requested by the Vice President and departmental directors
Job Specifications
Skills and Knowledge
- Bachelor-level degree or commensurate work experience preferred
- Minimum of five (5) years of executive administrative support experience preferred
- Experience in nonprofit or ministry desirable
- Excellent keyboarding and computer skills, with high proficiency with Microsoft Office software, Outlook, and PowerPoint
- Excellent verbal, written, spelling, grammatical, and compositional skills, with proven ability to prepare correspondence from dictated or handwritten notes
- Excellent proofreading skills to identify and correct inaccuracies in a variety of texts and correspondence
- Ability to quickly learn organizational software systems (e.g. travel, invoicing, expense reports, staff records, Tableau, creative)
- Strong professional communication skills
- Ability to prioritize and concurrently handle multiple assigned projects
- Ability to maintain positive Christian witness to executive management, colleagues, vendors, and general public
- Ability to meet deadlines
- Excellent interpersonal and relational skills
- Positive motivational skills
- Cheerful, pleasant, professional telephone demeanor
- Ability to maintain confidentiality
Physical/Mental Demands
- Ability to work productively under significant deadline requirements
- Ability to produce high quality work in all areas of responsibility
- Demonstrated high initiative, with ability to work independently, as required, with minimal supervision, and to coordinate a variety of projects
- Ability to demonstrate patience and restraint
- Ability to juggle multiple priorities with great attention to detail
- Demonstrated ability to work with flexibility when job parameters, deadlines, or directions change
Working Conditions
- Work is typically performed in a conventional office environment, requiring mobility throughout the workplace, and the ability to work for extended periods at computer workstation
- Some travel may be required
- Ability to work extended hours, as required
-
Administrative Assistant
3 weeks ago
Charlotte, United States Wise Up Creative Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Charlotte, NCCompany: WiseUp CreativeJob Description: We are seeking a reliable and highly organized Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative...
-
Administrative Assistant
1 week ago
Charlotte, United States Snelling Full timeJob DescriptionJob DescriptionJob Summary:We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. The Administrative Assistant will play a crucial role in supporting the daily operations of the agency by performing various administrative tasks, coordinating schedules, managing documentation, and...
-
Administrative Assistant
4 weeks ago
Charlotte, United States Yokohama Off-Highway Tires America,Inc Full timeJob DescriptionJob DescriptionOffice location: Charlotte, NCResponsibilities:Support Leaders:Assist leaders with administrative tasks, including travel arrangements, ticketing, hotel bookings, and other related matters.Collaborate with Executive Administrator on supporting the leaders and office.Coordinate Schedules:Collaborate with other offices to...
-
Administrative Assistant
1 week ago
Charlotte, United States Collabera Full timeJob DescriptionJob DescriptionExcellent Job Opportunity for Administrative AssistantIndustry: FinancialPosition: Administrative AssistantLocation: Charlotte, NCDuration: 3-6 MonthsPay Range: $23/hr - $25/hrResponsibilities:Support Financial Advisory team and their clients by providing account information or quotes, entering Financial Advisory approved...
-
Administrative Assistant
1 week ago
Charlotte, United States Davidson Group HR Solutions Full timeJob DescriptionJob DescriptionThe Atlantic Coast Conference is hiring an Administrative Assistant - Business, Legal and Administration primarily responsible for providing an elevated level of administrative support, organizing, planning, and assisting with project management for two executive leaders. The ideal candidate will possess a blend of exemplary...
-
Finance Administrative Assistant
6 days ago
Charlotte, United States Precision Walls, Inc. Full timeThis position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must be able to multitask, answe Administrative Assistant, Finance, Administrative, Assistant, Construction
-
Administrative - Office Assistant
3 weeks ago
Charlotte, United States Addison Group Full timeJob DescriptionJob DescriptionRole: Administrative/Office Assistant Location: Charlotte, NCType: Contract to Hire Overview:We are seeking a highly motivated and organized Administrative/Office Assistant to join our dynamic team. You will play a vital role in supporting our daily operations, providing efficient assistance to staff and management, and ensuring...
-
Administrative Assistant
4 days ago
Charlotte, United States Tech Providers, Inc. Full timeJob Title: HR AssistantLocation: Charlotte, NC (Onsite)Duration: 6 Months with possible extensionJob DescriptionKey Responsibilities Maintain the Workday database to assist in data tracking of HR activities. Track and follow up on various actions items to ensure schedules and due dates are met. Coordinate calendars to manage priorities and avoid...
-
Administrative Assistant
7 days ago
Charlotte, United States Yandle-Witherspoon Supply, Inc. Full timeJob DescriptionJob Description Yandle-Witherspoon Supply, Inc. is a “one-stop” shop HVAC wholesaler proudly serving the Carolinas’ HVAC Industry with 10 branches across North and South Carolina. Our administrative assistant will assist with pricing strategies, accounts payable, accounts receivable and invoicing data. Entry data skills will be...
-
Administrative Assistant
4 days ago
Charlotte, United States Apex Systems Full time***Must be able to work onsite 3 days (Tuesday - Thursday) per week in Charlotte, NC.***Client: TelecommunicationsLocation: Charlotte, NC (Must be able to work onsite 3 days (Tuesday - Thursday) per week in Charlotte, NC.)Length: 6+ month AssignmentPay: $18/hour W2 (No Corp-to-Corp)Company Overview:Leading player in the telecommunications infrastructure...
-
Administrative Assistant
5 days ago
Charlotte, United States Apex Systems Full time***Must be able to work onsite 3 days (Tuesday - Thursday) per week in Charlotte, NC.***Client: TelecommunicationsLocation: Charlotte, NC (Must be able to work onsite 3 days (Tuesday - Thursday) per week in Charlotte, NC.)Length: 6+ month AssignmentPay: $18/hour W2 (No Corp-to-Corp)Company Overview:Leading player in the telecommunications infrastructure...
-
HR Administrative Assistant
2 days ago
Charlotte, United States Proman Staffing Full timePROMAN Staffing has partnered with our international plastics manufacturing client in Charlotte Metro area to source a *HR Adm. Assistant* to join their team in their brand-new state of the art facility.This *DIRECT HIRE* opportunityAs a Human Resources Administrative Assistant, you'll have a pivotal role supporting operations across multiple facets. Your...
-
Administrative Assistant
1 week ago
Charlotte, United States McAdams Full timeJob DescriptionJob DescriptionMcAdams is a full-service land planning, landscape architecture, civil engineering, transportation and geomatics firm located in North Carolina and Texas. We seek a partnership with our clients to create meaningful experiences through inspired design. Our employees are what makes McAdams different. We bring "experiences" to the...
-
Finance Administrative Assistant
6 days ago
Charlotte, United States Precision Walls, Inc. Full timePrecision Walls, Inc. has an exciting opportunity for a Branch Administrative Specialist who specializes in Billings. Position Summary: This position is primarily responsible for managing all general office duties. The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must...
-
Administrative Assistant for Networked Ed
3 weeks ago
Charlotte, United States Gordon Conwell Theologi Full timeJob DescriptionJob DescriptionOverview Gordon-Conwell is a multidenominational, protestant graduate school with over 1,300 students and 25 faculty and staff members, hailing from 78 denominations and over 50 countries. We offer a residential model of education at South Hamilton, MA (our main campus); an urban context in Boston, MA; adult educational models...
-
Legal Administrative Assistant
3 weeks ago
Charlotte, United States Marcellino & Tyson, PLLC Full timeWe are seeking an experienced legal assistant for our Charlotte Law Firm. You’ll be responsible for managing office correspondence, including answering phone calls and emails, scheduling and confirming clients, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents...
-
Legal Administrative Assistant
3 weeks ago
Charlotte, United States Marcellino & Tyson, PLLC Full timeWe are seeking an experienced legal assistant for our Charlotte Law Firm. You’ll be responsible for managing office correspondence, including answering phone calls and emails, scheduling and confirming clients, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents...
-
Administrative Assistant
2 weeks ago
Charlotte, North Carolina, United States Installed Building Products Full timeJob Description: We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a...
-
Lab Administrative Assistant
4 weeks ago
Charlotte, United States Addison Group Full timeJob DescriptionJob DescriptionPosition: Lab Administrative Assistant Pay Range: $17- $19 per hour Location: Charlotte, NC This person will be responsible for printing specimen labels, data entry, submitting packages to the courier, and ordering supplies and materials.Requirements: 1 year of experience working in the healthcare field. EPIC and Microsoft Excel...
-
Entry Level Administrative Assistant
3 weeks ago
Charlotte, United States Austin Canvas & Awning Full timeJob DescriptionJob DescriptionCOMPANY PURPOSE: Our team is in search of a good fit for an experienced Project Administrator, preferably with 2 years of experience. The Austin Canvas & Awning is a fun, smart, hardworking energetic environment where you will be challenged, rewarded, and inspired. A well-established and innovative manufacturing company...