Administrative Assistant

6 months ago

Manassas, United States Commonwealth of Virginia Full time

Department: College of Science

Job Category:  Classified Staff

Job Type:  Full-Time

Work Schedule:  Full-time (1.0 FTE, 40 hrs/wk)

Location: Manassas / Sci-Tech

Telework Friendly:  Yes

Pay Band:  03

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check:  Yes

About the Department:

The Enlisted to Medical Degree Preparatory Program (EMDP2) is a two-year, full-time education program for enlisted members of the military. EMDP2 includes premedical coursework, Medical College Admissions Test (MCAT) preparation, clinical experience, mentoring, and pre-health advising. George Mason University provides the coursework, MCAT preparation courses, and pre-health advising. The George Mason University's Enlisted to Medical Degree Preparatory Program is located in Manassas, VA, at the Science and Technology Campus of the University.

George Mason University College of Science (Mason Science) is committed to advancing access, justice, equity, diversity, and inclusion (A-JEDI) throughout our STEM community, including within our hiring and retention practices. At Mason Science, our values include fostering an organizational culture that promotes anti-racism, belonging, respect, and civility. We believe that a diversity of opinions, cultures, and perspectives is what provides vibrancy, innovation and growth to an academic community. By prioritizing inclusive excellence in academics, teaching, research, and global engagement, we strive to attract a diverse pool of faculty and staff who exemplify the Mason Science mission and vision.

About the Position:

The main responsibility of the Administrative Assistant is to provide administrative support to the Director and the Program Coordinator of the Enlisted to Medical Degree Preparatory Program (EMDP2). The incumbent will be responsible for all administrative needs of EMDP2 students, including setting facilities work orders, telecommunications work orders, parking, providing key and electronic access authorizing agent for EMDP2 students, and scheduling meetings. Assisting with housing needs, tracking academic records, and processing expenditures are also part of the daily tasks.

Responsibilities:

Provides administrative support to the Director and Program Coordinator;  Works with students to compile the material requested by the Director and/or Program Coordinator; Works with undergraduate Admissions and graduate Admissions offices; Works with EMDP2 students to ensure they are compliant with all Mason requirements; Assists with the preparation of EMDP2 reports for the program’s stakeholders; Assists with travel planning; Processes direct expenditures such as travel, food and beverage, and check requests; and coordinates travel for external EMDP2 visitors; Processes honoraria and reimbursements including travel; Compiles, maintains, and regularly updates comprehensive database of EMDP2 performance metrics, including standardized test dates, scores, and planned retakes; Compiles EMDP2 students’ academic records at the end of every semester; Tracks tutoring and teaching assistant activities; Tracks and maintains records of all student absences; Receives and logs incoming letters of recommendation for each student; Tracks arrival of student transcripts; Coordinates housing needs of EMDP2 students with the Housing Office; Organizes files and other documents; Orders supplies for the teaching labs and for the EMDP2 office; Schedules appointments for premed activities; and Assists with events for EMDP2.

Required Qualifications:

High school diploma or equivalent; Experience as an Administrative Assistant; Familiarity with, and significant experience using standard word processing, spreadsheets, databases, and Zoom; Detail-oriented with excellent organizational skills; Demonstrated communication and customer service skills; Ability to work under pressure; Ability to work well with others in a team environment; Ability to prioritize work; Ability to multitask; Excellent professional presentation, communication, customer service skills, and good judgment; Ability to provide timely response to requests and inquiries regarding the EMDP2 program; and Ability to work courteously and effectively with students and faculty.

Preferred Qualifications:

Associate’s degree in a related field; Enthusiasm for working in higher education and a student-oriented environment; Prior experience working in a higher education environment; and Prior experience working on reports.

Instructions to Applicants: 

For full consideration, applicants must apply for the  Administrative Assistant at ; complete and submit the online application; and provide 1) a cover letter, 2) resume, 3) list of three professional references with contact information, and 4) In 300 words or less, detail how your teaching, service, or research endeavors (choose one) has supported the success of students, faculty, or staff belonging to historically minoritized and marginalized populations. NOTE: Applicants who have not yet had an opportunity to engage in the example above should state how the responsibilities associated with the position they’re applying for will further Mason Science’s commitment to access, justice, equity, diversity, and inclusion (AJEDI) and Inclusive Excellence.

Posting Open Date: 10/30/2023

For Full Consideration, Apply by: 11/13/2023

Open Until Filled?: Yes

  • Administrative Assistant

    2 months ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    About the Position:The Administrative Assistant will provide administrative support to the Director and Program Coordinator of the Enlisted to Medical Degree Preparatory Program (EMDP2). The incumbent will be responsible for all administrative needs of EMDP2 students, including setting facilities work orders, telecommunications work orders, parking,...

  • Administrative Assistant

    1 month ago

    Manassas Park, Virginia, United States Storage Strategies Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist/Admin Assistant to join our team at Storage Strategies Inc. The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively manage multiple tasks and responsibilities.Key ResponsibilitiesProvide exceptional customer service and...

  • System Administrator

    3 weeks ago

    Manassas, United States ECCO Select Full time

    About UsECCO Select is certified as a Women-owned, Minority-owned, Small Business Enterprise. Through best-in-class talent acquisition, IT program management, and being an established government contractor, ECCO Select specializes in providing people, process, and technology solutions for our clients’ needs. ECCO Select has experience in assisting our...

  • Contract Administrator

    4 weeks ago

    Manassas, Virginia, United States Sedna Digital Solutions LLC Full time

    Job Title: Contract AdministratorJob Summary:We are seeking a highly skilled Contract Administrator to join our team at Sedna Digital Solutions LLC. The successful candidate will be responsible for maintaining a working-level understanding of the US Government Acquisition and Procurement environment, performing full life cycle contracts administration...

  • Research Administrator

    1 month ago

    Manassas, Virginia, United States Commonwealth of Virginia Full time

    About the PositionThe George Mason University School of Systems Biology invites applications for a part-time Research Administrator position in the Kashanchi Research lab. This role will be focused on gathering and collecting research data, data analysis, and a wide variety of written materials, including manuscript writing, grant proposals, and research...

  • Systems Administrator II

    4 weeks ago

    Manassas, Virginia, United States Epsilon Full time

    Job SummaryWe are seeking a highly skilled Systems Administrator II to join our team at Epsilon. As a key member of our IT department, you will be responsible for the administration and maintenance of our IT infrastructures, including domestic and international data centers. This role involves working with server environments, implementing security measures,...

  • Administrative Support Specialist

    1 month ago

    Manassas, Virginia, United States Prince William County, VA Full time

    About the RoleWe are seeking an experienced Administrative Specialist to join our Customer Support and Services (CSS) Division. The successful candidate will work on the Customer Response Team (CRT) to provide information and resources to customers, both on the phone and in the office.Key ResponsibilitiesAssist customers who are applying for or renewing...

  • Network Administrator II

    4 weeks ago

    Manassas, Virginia, United States Epsilon Full time

    About the Role:As a Network Administrator II at Epsilon, you will play a critical role in supporting and maintaining the network infrastructures within domestic and international environments and data centers. This position contributes to a large enterprise effort on a federal contract, focusing on ensuring the reliability, security, and performance of...

  • Research Administrator

    6 months ago

    Manassas, United States Commonwealth of Virginia Full time

    Department: College of Science Classification: GMU Worker Job Category:  Part-Time / Hourly Wage Job Type:  Part-Time Location: Manassas / Sci-Tech Salary:  The hourly rate is $21 to $30 per hour, depending on experience. Criminal Background Check:  Yes About the Department: The George Mason University School of Systems Biology...

  • IT System Administrator Tier II

    5 days ago

    Manassas, United States Bowman Williams Full time

    We are an Managed Service Provider who values collaboration, integrity, innovation, and customer service. We pride ourselves on our the cohesive work culture and ability to land on the right solutions for each individual client.The IT System Administrator Tier II will be responsible for administration of serves & cloud based solutions, sever as the highest...

  • Administrative Support Specialist

    4 weeks ago

    Manassas, Virginia, United States RapidFlight Full time

    About the RoleThis position is located in our Manassas, VA Headquarters office. Initially, this role will be part-time (up to 28 hours/week) supporting our remote-based CEO and potentially other Manassas-based executives. Full-time is a possibility in the future.About RapidFlightRapidFlight is an integrated designer and manufacturer of unmanned aircraft. We...

  • Senior Systems Administrator

    1 month ago

    Manassas, Virginia, United States BAE Systems USA Full time

    Job SummaryWe are seeking a highly skilled Senior Systems Administrator to join our team at BAE Systems USA. As a key member of our IT infrastructure team, you will be responsible for designing, implementing, and managing lab infrastructure to meet customer requirements.Key Responsibilities:Design and implement workgroup-scale networksBuild and manage...

  • Administrative Support Specialist

    4 weeks ago

    Manassas Park, United States Spherion Full time

    Job Summary:As an Administrative Support Specialist at Spherion, you will provide administrative support to various departments, ensuring seamless day-to-day operations. Your role will involve data entry, answering phones, and performing general administrative duties as needed. You will work closely with teams to support projects and contribute to a dynamic...

  • Webber - Project Administrator - Infrastructure Management

    1 month ago

    Manassas, United States Webber, a Ferrovial company Full time

    Position SummaryProvides administrative, financial, procurement, 3rd party claims support to ProjectPrimary Duties and ResponsibilitiesResponsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is...

  • Webber - Project Administrator - Infrastructure Management

    2 weeks ago

    Manassas, United States Webber, a Ferrovial company Full time

    Position SummaryProvides administrative, financial, procurement, 3rd party claims support to ProjectPrimary Duties and ResponsibilitiesResponsible for new hire process to include new hire paperwork, payroll set up; benefit enrollment maintenance and on-boarding. Coordinate and conduct new employee orientation, ensuring all necessary new hire paperwork is...

  • Senior SCADA System Administrator

    4 weeks ago

    Manassas, Virginia, United States Sparc Technology Services Inc Full time

    Job Title: Sr SCADA Load Mgmt System AnalystContract to hireSUMMARYThis position will be responsible for providing senior-level system administration and technical support for SCADA and Load Management Systems. Monitoring, maintaining, and improving system performance to ensure operability and ease of use. Analyzing load profiles and historical data to...

  • Healthcare Services Assistant

    4 weeks ago

    Manassas, Virginia, United States Lone Peak Dental Group Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Patient Services Coordinator I to support our healthcare team at Lone Peak Dental Group. The primary responsibility of this role is to provide exceptional patient care and administrative support in a fast-paced medical office environment.Key Responsibilities:Greet patients and assist with...

  • Assistant Superintendent

    1 month ago

    Manassas, United States Helix Electric Full time

    Helix Electric, Inc. is one of the most successful open-shop electrical contracting companies in the nation. Helix Electric has expertise with projects in virtually every field of electrical construction - design/build services, industrial, commercial, mixed use/multi-family developments as well as government, institutional, communications and utilities...

  • Certified Medical Assistant

    4 weeks ago

    Manassas, Virginia, United States The Rector & Visitors of the University of Virginia Full time

    Job Summary: We are seeking a highly skilled Certified Medical Assistant to join our team at The Rector & Visitors of the University of Virginia. As a Medical Assistant, you will play a vital role in providing clinical support and administrative tasks to ensure the highest standards of patient care and a collaborative work environment.Key...

  • Assistant Superintendent

    3 weeks ago

    Manassas, United States Helix Electric Full time

    Helix Electric, Inc. is one of the most successful open-shop electrical contracting companies in the nation. Helix Electric has expertise with projects in virtually every field of electrical construction - design/build services, industrial, commercial, mixed use/multi-family developments as well as government, institutional, communications and utilities...