Administrative Assistant
1 week ago
The Administrative Assistant will provide administrative support to office staff for our office in Manassas, VA. This role is full-time onsite.
What will you do?- Greet, sign-in and escort visitors and vendors
- Distribute employee badges for the building and issue visitor badges as required and in keeping with site security plan
- Receive and distribute incoming mail and packages as well as manage outgoing packages
- Facilities primary point of contact for Manassas office location which provides local autonomy but may need to coordinate larger facility needs with the corporate facilities function
- Maintain conference rooms, reception area and other common spaces which includes kitchens
- Support meetings as needed which includes ordering food / ensuring refreshments are available, etc.
- Schedule and coordinate on-site maintenance, repairs, and inspections
- Assist with reconfiguration of workspaces
- Maintain inventory of office and kitchen supplies and purchase/replenish as needed
- Coordinate onsite company-related events (holiday parties, all-hands meetings, etc.) to include room set-up, food order/delivery/set-up, clean-up, etc.
- Support new hire onboarding in coordination with HR to include set-up of workspace, supplies, etc.
- Perform miscellaneous office-related purchases
- Schedule meetings for executive management
- Create and submit expense reports for executive management
- Provide other administrative support as necessary
- Support recognition programs - employee welfare tasks, events, awards (ex. plaque purchase/updates, etc.)
- Maintain inventory spreadsheet and business contact lists
- High school diploma or equivalent
- At least one year of administrative and clerical experience
- Successful completion of background and reference check required
- US Citizen with the ability to obtain a Secret Level Clearance
- Strong oral, written and interpersonal communication skills
- Excellent time management skills with a proven ability to meet deadlines and prioritize tasks
- Strong organizational skills and attention to detail
- Self-starter and driven
- Strong problem-solving skills and analytical abilities
- Strong Skills in MS Office suite of applications
- Able to work well independently as well as on a team
- Ability to sit for prolonged periods of time at a desk and work on a computer
- Ability to lift up to 20 pounds
- Ability to work on-site eight hours a day, Monday - Friday; (start/end time is generally 8:00 AM - 5:00 PM but may be adjusted with management approval)
Desired Qualifications:
- Associate's degree in office administration or related field preferred
- Prior experience scheduling and coordinating on-site maintenance and repairs for an office setting
Travel Requirements:
- Occasional local travel (access to personal transportation required)
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