Administrative Program Assistant I

1 month ago

Manassas Park, United States Virginia Jobs Full time
Hiring Range: $55000.00 to Based on experience

Full Time or Part Time: Full Time

Additional Detail

Administrative Program Assistant I (APA I) - The position supports the overall efficiency of the department by performing an array of front office and program-related tasks, including: Serve as the initial point of contact for visitors and callers, ensure a welcoming and professional environment; Provide administrative support to the Benefit Programs and Family Services Units, as well as the Director; Register applications and assign cases; Schedule appointments; Record and maintain daily data to track departmental activities; Manage confidential and highly sensitive information; Research and relay program-related material; Respond to client inquiries; Deliver facts about department programs, services, and policies, and assist with the interpretation of state documentation; Upload client verification documents into the case management system: Review mail and correspondences for distribution; Other duties as assigned.

Minimum Qualifications (APA I) - The candidate must possess the following: a high school diploma, comprehensive knowledge of office and administrative practices, along with expertise in Microsoft Office Suite and standard office equipment; Exceptional verbal and written communication skills with the ability to effectively interact with diverse populations; Ability to read, understand, and analyze written materials and oral instructions, exercise sound judgement, and uphold discretion; Strong organizational skills, including the ability to manage multiple tasks; Emotional intelligence and interpersonal skills to foster relationships with staff, community partners, and vendors; Familiarity with multi-line phone systems and basic IT troubleshooting; and Proficiency in basic arithmetic and the ability to interpret, apply, and comply with policies, procedures, and regulations.

Administrative Program Assistant II (APA II) -Represents the full-performance level in the Administrative Unit. In addition to the duties outlined under the APA I position, the APA II works closely with the Administrative Manager to assume specialized tasks that entail: Security administrator, enabling/disabling employee access to state applications and resetting passwords; Accurately generate bi-weekly City payroll reports; Process monthly credit card expenditures; Utilize business vendor accounts to procure office resources; Support the Administrative Manager with other objectives as needed.

Minimum Qualifications (APA II) - The qualifications for this position align with those outlined for the APA I role, with additional emphasis on: Leadership and advanced administrative functions; Ability to learn and execute financial operations, and knowledge of procurement processes to secure office resources.

The Administrative Program Assistant I and II roles involve occasional work in the community that may occur outside of standard business hours.

Limited telework options are considered upon the successful completion of the probationary period and based on operational needs.

Preferred Qualifications -High school diploma with supplemental clerical oradministrative experience in a local Department of Social Services or related field or any equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.

Background using State applications (VaCMS, Spider, Eppic) and any equivalent combination of training and experience that provides the necessary knowledge, skills, and abilities.

Bilingual - English/Spanish reading/speaking skills.

Special Requirements -Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include a fingerprint check (State Police, FBI), local agency screening, employment verification and references, proof of educational history (relevant to employment), credit assessment (relevant to employment), and other inquiries requested by the hiring authority.

All offers of employment are contingent upon satisfactory results from the required investigations.

Valid Commonwealth of Virginia driver's license is required, in addition to a driving record that meets agency standards.

Must be willing to participate in community shelter operations during disasters and/or emergencies. After hours, on-call coverage on a rotating basis may be required.

The core hours for this position are Monday through Friday from 8:00am - 4:00pm with 1-hour for lunch.

  • Administrative Program Assistant I

    4 weeks ago

    Manassas Park, United States State of Virginia Full time

    Hiring Range: $55000.00 to Based on experience Full Time or Part Time: Full Time Additional Detail Administrative Program Assistant I (APA I) - The position supports the overall efficiency of the department by performing an array of front office and program-related tasks, including: Serve as the initial point of contact for visitors and callers, ensure a...

  • Bilingual Administrative Assistant

    3 days ago

    Loves Park, United States National Youth Advocate Program Full time

    Job DetailsJob Location Loves Park, IL Education Level High School Job Category Nonprofit - Social Services DescriptionWho we are National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of...

  • System Administrator

    4 weeks ago

    Manassas, United States Gromelski & Associates, Inc. Full time

    System Administrator Gromelski and Associates, Inc. (GAI) partners with prime contractors to provide professional services. Key service areas include Engineering Design and Documentation; Software Development and Testing; System Integration, Testing and Evaluation; Lab Management and Field Installation; Integrated Logistics Support, Training Development and...

  • Administrative Assistant

    4 weeks ago

    Manassas, United States The ECPI University Full time

    Greet and assist students and visitors in a friendly, professional manner. Perform a variety of administrative tasks to support the efficient daily operation of our campus. Pitch in to support student/campus initiatives, events and other campus depar Administrative Assistant, Administrative, Assistant, Education, Skills

  • Administrative Assistant

    2 weeks ago

    Manassas, Virginia, United States Prince William County, VA Full time

    About This JobWe are seeking an Administrative Assistant - Finance to join our team at Prince William County, VA. In this role, you will provide high-level administrative support to the Security Division, focusing on financial management, data analysis, and operations.ResponsibilitiesSupport the Division's procurement card program, ensuring accurate...

  • Reception and Administrative Assistant

    4 days ago

    Manassas Park, United States Bull Run Alcohol Safety Action Prog Full time

    Job DescriptionBull Run Alcohol Safety Action Prog is seeking a highly skilled Reception and Administrative Assistant to join our team. In this role, you will serve as the first point of contact for participants, answering phone calls and greeting visitors in a professional manner. You will also schedule appointments, enter referrals into our database, and...

  • Administrative Assistant

    2 weeks ago

    Manassas, United States VTG Full time

    OverviewThe Administrative Assistant will provide administrative support to office staff for our office in Manassas, VA. This role is full-time onsite. What will you do?Greet, sign-in and escort visitors and vendors Distribute employee badges for the building and issue visitor badges as required and in keeping with site security plan Receive and distribute...

  • Administrative Assistant

    1 week ago

    Manassas, United States VTG Defense Full time

    OverviewThe Administrative Assistant will provide administrative support to office staff for our office in Manassas, VA. This role is full-time onsite. What will you do?Greet, sign-in and escort visitors and vendors Distribute employee badges for the building and issue visitor badges as required and in keeping with site security plan Receive and distribute...

  • Administrative Assistant

    2 weeks ago

    Manassas, United States VTG Defense Full time

    OverviewThe Administrative Administrator will provide administrative support to office staff for our office in Manassas, VA. This role is full-time onsite. What will you do?Greet, sign-in and escort visitors and vendors Distribute employee badges for the building and issue visitor badges as required and in keeping with site security plan Receive and...

  • Administrative Assistant

    5 days ago

    Manassas, United States AccessStar Community Living Services Full time

    Assist the Executive Director, Director for Operations, Human Resources Director, and Managers (and others, as needed) with various administrative tasks in order to maintain the program. - Answer telephone calls and direct them to the proper program/person and take clear messages. - Greet and provide assistance to visitors. - Coordinate Employee and Client...

  • Program Operations Assistant

    2 days ago

    Manassas, Virginia, United States AccessStar Community Living Services Full time

    Key ResponsibilitiesAnswer telephone calls and direct them to the proper program/person and take clear messages.Greet and provide assistance to visitors.Maintain ongoing communication with Direct Support Professionals and sharing necessary updates with necessary program staff.Process company mail both incoming and outgoing, etc.Opening/closing confidential...

  • Program Specialist

    3 weeks ago

    Manassas, United States Northern Virginia Family Service Full time

    Working at Northern Virginia Family Service (NVFS) means doing work that matters every day because of the difference you will make in the lives of children and families in Northern Virginia. NVFS’ breadth, depth and scope of services offer the resources and support to ensure that everyone in need, at every stage of life, maximizes their potential and fully...

  • Administrative Assistant

    3 weeks ago

    Overland Park, United States UnitedLex Full time

    UnitedLex is seeking a skilled Administrative Assistant for our office in Kansas City. The Administrative Assistant will provide a welcoming environment for internal staff and external vendors and clients, assist in day to day office administration duties, and provide support to other departments as requested. Requirements Answer and direct all incoming...

  • Industrial Security Program Manager

    4 days ago

    Manassas, Virginia, United States Leidos Full time

    Job Summary: Leidos is seeking an experienced Industrial Security Representative/Facility Security Officer to work in our Chantilly, VA facility.About Us: The National Security Sector combines technology-enabled services and mission software capabilities for defense and intel customers. Our Missions Solutions Business Area leverages intelligent automation,...

  • Administrative Aide I, II

    4 weeks ago

    Takoma Park, United States CMT Services Inc. Full time

    CMT Services, Inc., is recruiting for an Administrative Aide I, II, and III. This is not a remote positionOur Client is Maryland's premier community college, serving more than 60,000 students each year through credit and noncredit programs. Our Client is one of Maryland's most diverse community colleges, which includes more than 164 nations represented in...

  • Administrative Aide I, II

    3 weeks ago

    Takoma Park, United States CMT Services Inc. Full time

    CMT Services, Inc., is recruiting for an Administrative Aide I, II, and III. This is not a remote positionOur Client is Maryland's premier community college, serving more than 60,000 students each year through credit and noncredit programs. Our Client is one of Maryland's most diverse community colleges, which includes more than 164 nations represented in...

  • Administrative Assistant I/II

    3 weeks ago

    Rohnert Park, United States City of Rohnert Park California Full time

    Under general supervision, performs a variety of administrative, secretarial, and office support duties of considerable complexity requiring thorough knowledge of the department, its procedures, and operational details; provides administrative suppor Administrative Assistant, Administrative, Support Staff, Management, Computer, Equipment, Technology Learn...

  • Security Division Administrator

    1 week ago

    Manassas, Virginia, United States Prince William County, VA Full time

    Job DescriptionAs a Security Division Administrator, you will be responsible for overseeing the administrative functions of the Security Division. Your primary duties will include managing financial records, coordinating procurement activities, and providing customer service support.Key Responsibilities:Manage financial records and perform...

  • Membership and Program Coordinator

    2 days ago

    Manassas Park, United States George Mason University Full time

    Customer Service Agent - A Career OpportunityWe are seeking a talented and enthusiastic individual to fill the position of Customer Service Agent at the Freedom Aquatic & Fitness Center. As a key member of our team, you will be responsible for delivering exceptional customer service, processing membership and program registration requests, and performing...

  • IT Systems Administrator

    1 week ago

    Manassas, Virginia, United States APR Consulting Full time

    Senior Advanced Applications Administration Specialist Job Description:We are seeking a Senior Advanced Applications Administration Specialist to join our team at APR Consulting. The ideal candidate should have a degree in Information Technology or equivalent experience.Responsibilities: As a Senior Advanced Applications Administration Specialist, you will...