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Executive Assistant
2 months ago
Role
Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Manage the Principals/Directors office; determine priorities and provide timely and responsive administrative support.
Assist the Daily Organiser/Timetabler in daily tasks, when required. This involves completion of all aspects of this role including but not limited to: informing teachers and CRTs of all classes to be covered, extras to be taken, room changes & record keeping, accurate coding for payment purposes, management of CRT budget and liaison with leaders about work left for absent staff.
Support staff in conjunction with Business Manager, including school catering and required staff events.
Manage documentation, including policy and procedures and inform the Principal of matters requiring attention.
Research and prepare a range of correspondence such as but not limited to; School Council reports, Network material, speech notes, travel programs, college registration and annual reports, including minute taking when required.
Liaise on behalf of the Principal Class for contact/appointments both inside and outside the college.
Liaise with staff on behalf of the Principal Class.
Show initiative and leadership to problem solve complex tasks to support the Principal Class in the continuous and efficient operation of the college.
As directed by the Principal provide executive assistance to Principal Class Officers within the College.
Act on behalf of the leadership team in the delivery of client services.
Use IT competently to support the work.
Provide a range of services to support the goals, values and behaviours of the Department and the College.
Other duties as directed by the Principal Class Team and Business Manager.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
Location Profile
Truganina College is seeking to employ an outstanding and dynamic Executive Assistant to the Principal to take up this new role. The role is to provide high level administrative support across a range of complex tasks as well as lead and manage the college timetable and daily organisation functions. The position involves a high level of tact, independence, attention to detail, people skills and ability to maintain confidence.
The specifics of the role are detailed below.
The College Principal, Amanda Williams would be pleased to discuss this opportunity with interested candidates.
Truganina College places its learners at the centre of all that we do. The college caters for the educational and personal needs of each learner by providing an environment that inspires learning, promotes positive relationships, security, a sense of belonging and a culture of respect and pride. The College motto of; Inspiring Excellence in Learning to Believe, Achieve and Succeed underpins all decisions that are made.
The College operates using an F-9 Sub school model. The role will see the successful applicant drive, in an unrelenting manner, achievement of the goals and targets in the College Strategic Plan with outstanding student achievement through the use of evidence based, high impact teaching strategies.
Officially opened in 2015 Truganina College is located within the City of Wyndham on the corner of Clearwood and Brigalow Drives, Truganina, MEL 203 B3. The area is believed to be named after , a full-blooded woman who spent a short time in the area.
The College is organised around the primary and middle years stages of schooling. The school has a strong focus on effective transition from Early Learning Centres and to Senior Secondary education.
The College has a culture of high expectations and a clear focus on visible learning with strong learning growth for every student.
The key components of the teaching curriculum at Truganina College are the effective teaching of literacy and numeracy, using evidence informed, high impact strategies. The College provides high quality learning experiences ensuring breadth and depth in all curriculum areas. Staff work together to share responsibility for and cater to the individual learning needs of all students.
The design of learning environments reflects the specific requirements of all disciplines and supports a diverse range of active, student centred approaches that are based around the idea of `learning to learn¿, emphasising such cross-disciplinary skills as critical thinking, problem solving, communication and team work whilst using information technology to support the learning.
The College culture is one of shared practice, distributed leadership and the development of differentiated learning that are age, stage and ability appropriate.
The learning environment is developing to allow students to make decisions about their learning. Effective learning environments create these opportunities by making learners responsible for their choices and empowering them with the spaces and options that can make those choices work. Student input into decision making is developing.
Truganina College engages in partnerships which support the learning and wellbeing needs of students at different developmental stages and the needs of families. Partnerships involve maternal health centres, kindergartens, local schools, and tertiary providers. The college is building strong links with the community. The learning process is a joint effort between the college and the families. The language of learning is used in all interactions with the community.
People with a strong passion for, and interest in further developing a new school and an understanding of the commitment required are encouraged to apply. The staff work closely with the Principal and the wider school community to establish the vision and strategic direction of the school.
