Special Projects Coordinator

3 weeks ago

Austin, United States Texas Department of Aging & Disability Services Full time
Job Description:
The Special Projects Coordinator (Program Specialist VII) works under the direction of the Director of Data Analytics and Special Projects in the Community Health Improvement (CHI) Division. The position performs highly advanced (senior level) consultative services and technical assistance work in the areas of inter- and intra-agency program coordination for CHI and oversees special projects using a public health prevention framework. Conducts specialized research projects, studies, and analysis, including needs assessment and surveillance, health
impact assessment, and economic evaluation. Provides guidance to staff in the development and integration of new methods and procedures, including data collection, management, analysis, and reporting methodologies. Oversees the completion of strategic planning documents, including state plans and legislative and executive briefs for special projects. Performs complex strategic planning work related to planning, oversight, and coordination of legislative and executive requests for information and reports on CHI special projects. Coordinates with CHI program staff to ensure performance measure needs and processes, gathering, tracking, and reporting performance data. Trains, leads, assigns and/or prioritizes the work of others. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements.
Essential Job Functions:
EJF 1. Consultative services and technical assistance. Provides senior-level consultative services and technical assistance to the agency leadership in the areas of inter- and intra-agency program coordination for CHI. Oversees special projects using a public health prevention framework. Manages and oversees high-profile projects and assignments related to maternal and child health, behavioral health, chronic disease, and other public health special projects, including quarterly reports for the Legislative Budget Board (LBB). Evaluates projects and gives guidance in the development, coordination, and implementation, and resolves related operational problems. Provides consultation and technical support to establish targets, objectives, and performance measures to monitor the progress and schedule of projects.

EJF 2. Research, analysis, and reporting. Conducts specialized research projects, studies, and analysis, including needs assessment and surveillance, health impact assessment, and economic evaluation.
Provides guidance to staff in the development and integration of new methods and procedures, including data collection, management, analysis and reporting methodologies. Oversees surveys and reviews components to ensure that questions meet program requirements for data compilation and information gathering. Develops and coordinates briefing documents, infographics, presentations, and other correspondence, describing results of research and data analysis for internal and external stakeholders.

EJF 3. Oversees the completion of strategic planning documents, including state plans and legislative and executive briefs for special projects. Performs complex strategic planning work related to planning, oversight, and coordination of legislative and executive requests for information and reports on CHI special projects. Prepares reports, formulates evidence-based, effective, and strategic solutions to problems and advises leadership accordingly. Oversees the planning, implementation, and monitoring of priorities and standards for achieving strategic goals related to CHI special projects.

EJF 4. Coordinates with CHI program staff to ensure performance measure needs and processes, gathering, tracking, and reporting performance data are meeting federal or state funding requirements. Analyzes data to identify patterns and forecast performance, and reviews, assesses, develops, and assists with development of new measures as appropriate. Monitors special project budgets to ensure expenditures follow project activities and deliverables, and policies and procedures.

EJF 5. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery of Continuity of
Operations (COOP) activation. Such participating may require an alternate shift pattern assignment and/or location. To perform these job duties, this position may require working the extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements
Knowledge Skills Abilities:
Knowledge of state and federal laws related to public health administration and project management.
Knowledge of project planning, development, implementation, and evaluation.
Knowledge of state public and behavioral health programs. Knowledge of the Texas legislative processes.
Knowledge of research methods, statistical analyses, and budget processes.
Knowledge of data visualization tools and methods.
Knowledge of performance measure analysis.

Skill in project planning and the ability to lead teams; work with multiple stakeholders and provide oversight to key initiatives.
Skill in developing and implementing strategic plans, procedures, and reports.
Skill in analysis of statistical data and peer-reviewed literature for the purposes of drawing conclusions, making recommendations or
developing summative reports.
Skill in written and oral communication, including the ability to develop presentations for diverse audiences.
Skill in organizing and prioritizing workload and meeting deadlines for simultaneous tasks.
Skill in technical writing.

Ability to gather, assemble, correlate, and analyze facts and information.
Ability to develop data visualizations.
Ability to devise solutions to problems.
Ability to conduct advanced research and to prepare reports.
Ability to communicate effectively verbally and in writing, and to train, lead, assign, and prioritize staff workloads to a variety of audiences.
Ability to interact effectively and professionally with individuals from diverse backgrounds.

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