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Services Support, Administrative Specialist 1
3 months ago
Services Support, Administrative Specialist 1 ( Salem) Limited Duration / Job Rotation
This position is a limited duration anticipated to last 12 months, though, may be extended or decreased according to business need. Internal candidates may be considered as a job rotation with their current manager's approval.
About the Job:
Your Role:
You will provide administrative support to the Programs and Services Team, with primary focus on Victim Services and the automated victim notification system. This position is the point of contact for scheduling for victim services programs throughout the state and includes consistent contact with a variety of internal and external stakeholders. You will support other areas of the programs and services teams as needed including non-employee service providers and visitors.
Minimum Qualifications:
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
An equivalent combination of education and experience.
Requested Skills:
- Developing procedures, systems, and forms
- Scheduling
- Interpreting and applying laws, rules, and policies
- Explaining to a variety of stakeholders laws, rules, and policies
- Scheduling legal appointments
- Processing applications or forms, checking for accuracy and making decisions based on policy
- Law Enforcement Database System (LEDS) checks
- DOC400
- Visor Program
- Data Entry
- Knowledge of the ODOC Program and Services team
In the Work Experience section of your application make sure to include the dates and duties off all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
Working Conditions:
Working onsite in an office environment with extended use of office technology and telecommunication.
About the Department:
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Flexible spending accounts for health and childcare
About the Process:
What to Expect:
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, , and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team
Requirements for Employment
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
