Current jobs related to Administrative Specialist 1 - Salem, Oregon - State of Oregon

  • Procurement Specialist 1

    1 month ago

    Salem, Oregon, United States State of Oregon Full time

    Job Title: Procurement & Contract Specialist 1Make a meaningful contribution to Oregon's natural resources management.Job Summary:This role is part of the Oregon Department of Fish and Wildlife (ODFW) team, located at the headquarters office in Salem. The successful candidate will be responsible for procuring goods and services, managing contracts, and...

  • Administrative Support Specialist

    1 week ago

    Salem, Oregon, United States WorkSource Oregon Full time

    Job Summary:We are seeking a highly skilled and organized Administrative Support Specialist to join our team at WorkSource Oregon. The ideal candidate will possess excellent customer service skills, be proficient in Microsoft Suite, and have experience in office administration.Key Responsibilities:- Provide exceptional customer service to clients and...

  • Administrative Specialist II

    2 weeks ago

    Salem, Oregon, United States Washington County, OR Full time

    Job SummaryWe are seeking an experienced Administrative Specialist II to join our team at Washington County, OR. This role will provide administrative support to our Homeless Services Division, ensuring the effectiveness of our mission-focused team.Key ResponsibilitiesProvide exceptional customer service to internal and external partners, managing schedules...

  • Administrative Specialist

    2 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Specialist 1 to join our team at the Oregon State Police in Salem, Oregon. As a key member of our CJIS Division, you will play a critical role in updating and interpreting Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal...

  • Procurement Specialist 1

    2 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Job Overview:Protecting Oregon's Natural Resources:The Oregon Department of Fish and Wildlife (ODFW) is seeking a skilled Procurement and Contract Specialist to join our team at the headquarters office in Salem.Key Responsibilities:Support the procurement and contracting process for ODFW's programs and services.Develop and implement procurement strategies to...

  • Administrative Support Specialist

    2 weeks ago

    Salem, Oregon, United States Washington County, OR Full time

    Job SummaryWe are seeking an experienced Administrative Specialist II to join our Operations and Maintenance Division. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our department.Key ResponsibilitiesProvide exceptional customer service to internal and external stakeholdersManage and maintain...

  • Administrative Support Specialist

    1 month ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Specialist 1 to join our team at the Oregon State Police. In this role, you will provide administrative support to the CJIS Division, including records processing, data management, and technical assistance.Key Responsibilities:Support the CJIS Division in updating and...

  • Administrative Support Specialist

    2 months ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Specialist 1 to support the work of the CJIS Division. The successful candidate will partner with outside agencies to access circuit, district, municipal court, and law enforcement databases and records across the state of Oregon.Key Responsibilities:Support the update and...

  • Project Administrator Specialist

    1 week ago

    Salem, Oregon, United States HMK COMPANY Full time

    Job Title: Contract Specialist-Project AdministratorHMK Company is a leading provider of program and project management services to Oregon school districts and local government entities. Our team of construction professionals is passionate about delivering high-quality owner project management services from concept to completion.We are seeking an organized,...

  • Administrative Support Specialist

    1 month ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Specialist 2 to join our team at the Oregon State Police in Salem, Oregon. As an Administrative Specialist 2, you will play a critical role in processing set asides, motions, and other court orders through positive fingerprint identification, ensuring accurate information is...

  • Administrative Support Specialist

    2 months ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking a highly skilled Administrative Specialist 2 to join our team at the State of Oregon. As an Administrative Specialist 2, you will play a critical role in supporting the Oregon State Police by processing set asides, motions, and other court orders.Key ResponsibilitiesProcess set asides, motions, and other court orders through...

  • Administrative Support Specialist

    2 weeks ago

    Salem, Oregon, United States Complete Staffing Solutions Full time

    Job OverviewComplete Staffing Solutions is seeking an experienced Administrative Support Specialist to join our team.Key Responsibilities:Update electronic medical records for case managementProvide administrative support to the PresidentManage documentation and maintain accurate recordsAnswer phone calls and respond to inquiriesTroubleshoot medical case...

  • Project Administrator Specialist

    2 weeks ago

    Salem, Oregon, United States HMK COMPANY Full time

    Job Title: Project Administrator SpecialistJob Summary: HMK Company is seeking a highly organized and detail-oriented Project Administrator Specialist to join our team. As a key member of our project management team, you will be responsible for facilitating project procurement documents, collecting and compiling program reports, and ensuring adherence to...

  • Administrative Assistant

    3 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Job Summary:We are seeking a highly skilled and detail-oriented Administrative Specialist 1 to join our team at the Oregon State Police in Salem, Oregon. As an Administrative Specialist 1, you will play a critical role in supporting the work of the CJIS Division by partnering with outside agencies to access circuit, district, municipal court, and law...

  • Administrative Support Specialist

    4 days ago

    Salem, Oregon, United States Damon Gettier & Associates Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Damon Gettier & Associates. As an Administrative Support Specialist, you will be responsible for providing administrative support in our Salem, VA office. Your duties will include answering questions and inquiries in a friendly and timely manner,...

  • Administrative Support Specialist

    4 days ago

    Salem, Oregon, United States Cummins Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at Cummins Inc. in Coburg, OR.Key ResponsibilitiesCoordinate documents and gather data for administrative support duties, working with a high degree of autonomy.Provide administrative support by conducting research, preparing reports, and addressing information...

  • Administrative Support Specialist

    1 week ago

    Salem, Oregon, United States Damon Gettier & Associates Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Damon Gettier & Associates. As an integral part of our office operations, you will be responsible for providing administrative support to our team, ensuring seamless day-to-day operations, and contributing to the growth and success of our...

  • Supervisory Medical Records Administrative Specialist

    1 week ago

    Salem, Oregon, United States Indian Health Service Full time

    Job SummaryThe Indian Health Service is seeking a highly skilled Medical Records Administrative Specialist to manage the medical records administration program at our service unit. This position is responsible for ensuring compliance with statutory and regulatory requirements, as well as providing supervision and guidance to medical records teams.Key...

  • Administrative Assistant

    3 weeks ago

    Salem, Oregon, United States State of Oregon Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team at the State of Oregon. As an Administrative Specialist, you will provide administrative support to our Cultural Trust team, ensuring the smooth operation of our donation process, program materials, and reports.Key ResponsibilitiesSupport the Cultural Trust donation process,...

  • Warranty Administration Specialist

    1 month ago

    Salem, Oregon, United States Daimler Truck Full time

    Job SummaryWe are seeking a highly skilled Warranty Administration Analyst II to join our team at Daimler Truck North America. As a key member of our warranty administration team, you will be responsible for developing and maintaining a warranty administration system that ensures maximum return from warranty claims. You will negotiate working agreements with...

Administrative Specialist 1

2 months ago

Salem, Oregon, United States State of Oregon Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist 1 to support the work of the CJIS Division at the Oregon State Police. The successful candidate will have excellent communication and technical skills, with the ability to work independently and collaboratively as part of a team.

Key Responsibilities
  • Support the update and interpretation of Oregon criminal records by partnering with outside agencies to gain access to circuit, district, municipal court and law enforcement databases and records across the state of Oregon.
  • Have direct access to individual court and law enforcement databases, increasing the efficiency and efficacy of the work of the NARIP grant program, the Firearms Unit, as well as the Computerized Criminal History Unit.
  • Serve in training Juvenile Departments, District Attorney's, Municipal, and Justice courts in the use of EJSM program within ForseCom or WebLEDS software that allows the user to enter dispositions directly.
  • Create and update training materials for instruction in the ForseCom and WebLEDS operating software system.
  • Perform all technical and clerical functions, undertake necessary projects directed at the collection, dissemination, and use of information related to Computerized Criminal History records.
  • Interpret, assess, and make accurate determinations for criminal history records maintenance, including entry, modifications, and/or deletion of data in order to assure complete and accurate criminal history information is available through LEDS for easy retrieval by other criminal justice agencies.
Requirements
  • Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
  • An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
  • An equivalent combination of education and experience.
Preferred Skills
  • Demonstrated time management and organizational skills. Ability to rapidly adjust and shift focus.
  • Demonstrated Ability to work independently as well as collaboratively on a team.
  • Effective written and verbal communication.
  • Successful research skills that are demonstrated in prior work performance or work duties. Problem solving skills to include identification and appropriate issue escalation.
  • Experience working with municipal and circuit courts, prosecutors, and defense attorneys.
  • Experience reviewing and interpreting court judgements and orders.
Special Qualifications
  • Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.
  • Must be LEDS certified or be able to obtain certification upon hire.