Contracts and Warranted Procurement Officer

3 weeks ago

Helena, United States State of Montana Full time
Contracts and Warranted Procurement Officer -(24142327)

About Us:

Hello We’re the Justice Information Technology Services (JITS) team at the Montana Department of Justice (DOJ).We serve the Montana Attorney General providing vital Information Technology (IT) infrastructure which Montanan’s rely upon to support state and local law enforcement. Our team is dynamic and collaborative, and we have a big impact. We manage the IT systems, services, and interfaces to support approximately 900 DOJ employees, and over 3,000 Criminal Justice Information Network (CJIN) customers across the state working together to make a difference. JITS supports DOJ staff involved with legal cases concerning the State and its people, Montana missing persons, victim services, children’s justice, consumer protection, criminal investigations, highway safety, motor vehicle operations, gambling control, criminal history information, and forensic laboratory services.

This is a long list of vital services but if you enjoy diversity, this challenging, exciting, and rewarding position may be what you are looking for.

The Role:
We are looking for a skilled Contracts Officer who will be responsible for managing and overseeing all aspects of the procurement lifecycle within DOJ. This includes support and assistance in the development of the scope and specifications, drafts and reviews Invitation for Bids (IFB) and Requests for Proposal (RFP), reviews, and compares vendor documents; evaluates proposals and bids; drafts, edits, negotiates, reviews, interprets and clarifies contract provisions, legal requirements, terms, conditions, specifications, and quotations; recommends contracts for award; supports divisions in monitoring contracts/agreements for statutory and terms compliance; responds to inquiries in regards to contract management. This position is also responsible for ensuring that all contracts comply with the organization's internal policies and procedures.

The contracts officer works closely with various groups within the organization, including IT, legal, procurement, and finance, to ensure that contracts are aligned with the organization's strategic objectives and budgetary constraints. 

Overall, the contracts officer plays a critical role in ensuring that contracts are executed effectively and efficiently, while also managing the organization's contractual relationships with external vendors and service providers.

What You’ll Do:

Analyze and research goods and services to determine reasonable prices. Research and collaborate with agency staff to obtain and maintain a working technical knowledge about goods and services in order to develop specifications and contract terms. Evaluate and monitor contract performance to ensure compliance with contractual obligations, to determine need for contract modification and recommend appropriate remedies for non-compliance. Ensure compliance with laws, rules, policy, and processes related to procurement. Prepare purchase orders, contracts, solicit bid and proposals, and review requisitions for goods and services for restrictive requirements. Ensure compliance with conditions of grants by monitoring and analyzing agreements, contracts, expenses, and activities. Supports and assists the planning, creation, writing, and negotiating for hardware, software licensing, and service level agreements. Support divisions in monitoring IT contract performance to ensure compliance with contractual obligations, to determine need for contract modification and recommend appropriate remedies for non-compliance. Ensures contract compliance with internal and external requirements and supports negotiations on needed amendments or change orders

What We’re Looking For:

You’ll be the main contact for contracts and procurement for the department, this role bridges the gap between all teams within of the agency and the State Procurement Division. DOJ has a lot of Information Technology procurements, knowledge in this area is a bonus. This role is perfect for someone who loves rolling up their sleeves and getting things done, while also keeping an eye on the big picture.

Why Join Us?

Awesome Benefits: Paid vacation, sick leave, holidays, health, dental, vision coverage, and retirement plans. Student Loan Forgiveness: Employment with the State of Montana may qualify you for Public Service Loan Forgiveness. Fun Work Environment: Be part of a team that values creativity, innovation, and collaboration.

Minimum Qualifications:

Bachelor’s degree in business, public administration, communication, or related field. Two years of purchasing, technical writing, project management, contract administration, or other applicable experience Other combinations of education or experience may be substituted.

Special Instructions: 

The selection procedures to be used in evaluating the applicant's qualification may include but are not limited to an evaluation of the résumé, structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.

Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

Successful applicant(s) will be subject to:

Criminal History Fingerprint Check Driving History

REAL ID Compliant Credential Required and/or Passport:

State employees are required to present legally binding photo identification at the time of hire. Generally, this is a valid driver license, U.S. Passport or Employment Authorization ID (Form I-766).

All DOJ positions require a valid REAL ID or U.S. Passport within 60 days of hire, effective May 3, 2025.

For further information go to or .

HOW TO APPLY: 

.

Tip: When attaching your resume, you must mark the attachment as a “Relevant File”.

Your Résumé: Please include all work experience as well as job duties that demonstrate your qualifications for this position.Include dates of employment (month & year- start & end) and the reason you left each job.

A complete online state application is not required.To initiate an application, attach the résumé to be considered for this position.Failure to attach résumé will result in an incomplete application that will not be considered further.

Only electronic applications will be accepted.Materials submitted but not requested will not be considered in the selection process.

All documents for Veteran or Disability preference must be received or date stamped by the closing date.Please submit preference documentation to Terri Christianson at via .

To request an accommodation with the application process, please contact the HR office.

Your service is rewarded with competitive compensation and generous

Medical, dental and vision coverage Retirement plans Generous paid vacation, sick and holidays Pre-tax Flexibility Spending Accounts Employee Assistance Program

State of Montana employment may qualify for student loan forgiveness under the .

This Organization Participates in .

.

Minorities are under-represented in this position and are encouraged to apply.

  • Contract and Procurement Agent

    1 day ago

    Helena, United States State of Montana Full time

    CONTRACT & PROCURENTMENT AGENT CENTRAL OFFICE HELENA, MT * * MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! JOB OVERVIEW – The Contracts and Procurement...

  • Contract and Procurement Agent

    3 days ago

    Helena, United States State of Montana Full time

    Contract and Procurement Agent-(24142451) CONTRACT & PROCURENTMENT AGENT CENTRAL OFFICE HELENA, MT MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for...

  • Procurement Officer 2

    1 week ago

    Helena, Montana, United States State of Montana Full time

    Position Summary: Under the guidance of the Chief Financial Officer (CFO), this role serves as the primary administrative contracts officer for the Department. The incumbent holds the authority to approve all contracts that commit the Department to financial expenditures and is expected to maintain "Level Two Delegation Authority" as outlined by the...

  • Procurement Officer 2

    1 week ago

    Helena, Montana, United States State of Montana Full time

    Position Overview: Under the guidance of the Chief Financial Officer (CFO), this role serves as the principal administrative contracts officer for the Department. The individual in this position holds the authority to approve all contracts that commit the Department to financial expenditures and is expected to maintain 'Level Two Delegation Authority' as...

  • Procurement Officer 2

    2 weeks ago

    Helena, Montana, United States State of Montana Full time

    Position Summary: This role, reporting directly to the Chief Financial Officer (CFO), serves as the primary administrative officer for contracts within the Department. The incumbent holds the authority to approve all contracts that commit the Department to financial expenditures and is expected to maintain 'Level Two Delegation Authority' as defined by...

  • Contract and Procurement Agent

    1 month ago

    Helena, United States State of Montana Full time

    CONTRACT & PROCUREMENT AGENT FINANCIAL SERVICES HELENA, MT * * * *MISSION - * Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for you! *JOB OVERVIEW The contracts and procurement...

  • Contract and Procurement Agent

    1 month ago

    Helena, United States State of Montana Full time

    Contract and Procurement Agent-(24142169) CONTRACT & PROCUREMENT AGENT FINANCIAL SERVICES HELENA, MT MISSION - Montana Department of Corrections is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in the community the Montana Department of Corrections is the place for...

  • Procurement Card Compliance Officer

    1 week ago

    Helena, Montana, United States State of Montana Full time

    Why consider a career with us? At the State of Montana Department of Administration (DOA), we value the importance of strong working relationships founded on trust and respect. We are committed to fostering an environment that encourages your growth and success. About Our Organization The State Procurement Services Division (SPSD) is dedicated to...

  • Procurement Specialist

    2 days ago

    Helena, Montana, United States State of Montana Full time

    Job OverviewThe State of Montana is seeking a highly skilled and detail-oriented Procurement Specialist to join our team. As a key member of the Contracts and Procurement Unit, you will be responsible for managing contract and procurement operations for the department.Key ResponsibilitiesOversee procurement of complex acquisitions utilizing Requests for...

  • Payroll and Contracts Specialist

    2 months ago

    Helena, United States State of Montana Full time

    Payroll and Contracts Specialist-(24142131) About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us .) ...

  • Contract and Financial Specialist

    2 days ago

    Helena, Montana, United States State of Montana Full time

    Job SummaryThis position is responsible for ensuring the Division and its contracted providers are in compliance with contract requirements. The successful candidate will coordinate and oversee all Division contracting, supervise the development of Requests for Proposals, draft and negotiate contracts with program staff, and serve as a contact with...

  • Enterprise Card Management Officer

    1 week ago

    Helena, Montana, United States State of Montana Full time

    Why consider a career with us? At the State of Montana Department of Administration (DOA), we value strong working relationships built on trust and respect. We are committed to fostering an environment that encourages your professional growth and success. About Our Organization The State Procurement Services Division (SPSD) is dedicated to...

  • Purchasing Card Policy Officer

    1 month ago

    Helena, United States State of Montana Full time

    Purchasing Card Policy Officer-(24142198) Why should you keep reading and consider working here? We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration (DOA).Our foundation of success is having effective working relationships, built on mutual trust and respect.We will challenge...

  • Grants Contracts Coordinator 2

    5 days ago

    Helena, Montana, United States State of Montana Full time

    Job SummaryThe State of Montana is seeking a highly skilled Grants Contracts Coordinator 2 to join our team in the Health Resources Division, Fiscal Operations Bureau. As a key member of our team, you will be responsible for ensuring the Division and its contracted providers are in compliance with contract requirements.Key ResponsibilitiesCoordinate and...

  • P-Card Program Management Officer

    2 weeks ago

    Helena, Montana, United States State of Montana Full time

    Why consider a career with us? At the State of Montana Department of Administration (DOA), we value effective working relationships built on trust and respect. We are committed to fostering an environment that encourages personal and professional growth. (Learn more about the DOA .) About Our Division The State Procurement Services Division (SPSD)...

  • Administrative Assistant 3

    1 month ago

    Helena, United States State of Montana Full time

    Job Overview: The Administrative Specialist coordinates a variety of fiscal and program administration activities for the Central Land Office (CLO). Duties include performing Area accounting, budgeting, and related fiscal activities; Helena Unit business administration, performing CLO administrative operations (e.g., contract administration,...

  • Contract Management and Data Analysis Professional

    5 days ago

    Helena, Montana, United States State of Montana Full time

    Job Summary:The State of Montana is seeking a highly skilled Term Contract Manager/Procurement Specialist to join our team. As a key member of our Consultant Design Bureau, you will be responsible for managing term contracts for engineering and non-engineering services.Key Responsibilities:Manage multiple term contracts for engineering and non-engineering...

  • Grants Contracts Coordinator 2

    1 month ago

    Helena, United States State of Montana Full time

    The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Behavioral Health & Developmental Disabilities Division, Operations Bureau. Under the general supervision of the Operations Bureau Chief, this position is responsible for ensuring the Division and its contracted providers are in compliance with contract...

  • Grants Contracts Coordinator 2

    2 weeks ago

    Helena, United States State of Montana Full time

    The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Behavioral Health & Developmental Disabilities Division, Operations Bureau. Under the general supervision of the Operations Bureau Chief, this position is responsible for ensuring the Division and its contracted providers are in compliance with contract...

  • Environmental Project Officer

    3 months ago

    Helena, United States State of Montana Full time

    Environmental Project Officer - Construction -(24141337) We are looking for an Environmental Project Officer to join our Construction Services Program of the Waste Management & Remediation Division. This position will primarily lead the Blacktail Creek Project as part of the Butte Priority Soils Federal Superfund Site located in Butte, MT. Blacktail Creek is...