Payroll and Contracts Specialist

2 months ago

Helena, United States State of Montana Full time
Payroll and Contracts Specialist-(24142131)

About the Department

The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure.

(You can learn more about us .)

About this Position 

The Commerce Director’s Office provides centralized finance, budget, communications, marketing, legal, IT and HR services and resources for the Department Divisions and attached boards.

The Payroll and Contracts Specialist is responsible for administering payroll processes for the department and reviewing department contracts to ensure compliance with contracting policies and state purchasing procedures. Payroll responsibilities include processing payroll, troubleshooting errors and working with employees or managers to make appropriate corrections, calculating and processing leave payouts, making employee data changes in SABHRS (the human resources information system), responding to payroll questions, and educating agency staff on payroll policies and procedures. Contract responsibilities include coordinating with the agency accounting and legal teams to provide guidance for agency staff regarding which contracting or purchasing procedures apply, compiling and routing contract documents for approval, coordinating with the state procurement bureau, tracking contract status, and filing contract documents in applicable electronic filing systems.

This position is open until filled with a first application review date of August 12, 2024.

What are we looking for?

Education and Experience:

·An Associate’s Degree in business, accounting, finance or a closely related field

·Experience processing payroll is preferred

·Alternate combinations of education and experience will be considered on a case-by-case basis.

·It would pique our interest if you had SABHRS and/or State of Montana procurement experience

Competencies:

·Payroll and accounting functions

·Employment law, human resources principles and practices – especially as they relate to payroll

·Contract management

·Grant management

·Procurement processes, policies and procedures

·DocuSign, Excel, Outlook

·Review documents for accuracy and completeness

·Organize large volumes of data/information from a wide range of stakeholders

·Communicate clearly and effectively with individuals of varying backgrounds and experience

·Manage multiple tasks with varying deadlines

·Utilize applicable resources to research and interpret technical and/or ambiguous information

·Build and maintain professional working relationships

How to apply

Apply online by submitting your resume.

Benefits

·Look to see the additional benefitsThey include:

oWork/life Balance

oHealth Coverage

oRetirement plans

oPaid Vacation and Sick Leave and Holidays

oAnd more…

· Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.Look to learn more and see if you may qualify

Other important information to be aware of

·This position requires the successful completion of a criminal background check.

·Only online applications are accepted.By applying online, you can receive updates and monitor the status of your application.

·If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.

· This position allows for a hybrid work schedule from a remote location within the State of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New Employees may be required to complete training in person before hybrid work schedules begin.

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