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P-Card Program Management Officer

2 months ago

Helena, Montana, United States State of Montana Full time

Why consider a career with us?

At the State of Montana Department of Administration (DOA), we value effective working relationships built on trust and respect. We are committed to fostering an environment that encourages personal and professional growth.
(Learn more about the DOA .)

About Our Division

The State Procurement Services Division (SPSD) is dedicated to administering a professional procurement and contract management program that is both cost-effective and accountable. Our mission is to ensure fair competition, maximize the purchasing power of public funds, and provide leadership in innovative public procurement practices.

The Operations Bureau within the SPSD plays a vital role in enhancing performance by reducing costs, increasing efficiency, and managing risks. This bureau oversees our e-procurement system, formulates policies, conducts compliance reviews, and manages agency delegation agreements.

What is the role? We are seeking a detail-oriented individual with strong analytical, research, and communication skills to join our Operations team as the Purchasing Card Policy Officer. You will report to the Procurement Operations Manager and be responsible for:

  • Managing the daily operations of the enterprise P-card program, including approving new card requests, setting spending limits, and monitoring usage.
  • Performing program management and strategic planning tasks, including developing and updating policies and procedures.
  • Collaborating with trainers to design and deliver training sessions, coordinating with the P-card provider and end users.
  • Ensuring compliance with small purchase policies by managing updates and addressing violations, including suspending or canceling P-cards as necessary.
  • Assessing risks and tracking financial activities, including monitoring transaction limits and identifying trends or potential fraud.
  • Conducting regular audits of the program and generating reports to oversee cardholder and manager activities, promptly reporting any misuse or fraud.
  • Providing management with recommendations based on audit findings, including program adjustments and policy updates.
  • Addressing P-card inquiries and assisting in problem resolution.

(Learn more about the State Procurement Fuel and PCard programs .)

What qualifications are we looking for?
Education and Experience:

· Bachelor's degree in Business, Public Administration, Communication, or a related field; OR

· Associate degree in Business, Public Administration, Communication, or a related field with two years of experience in technical writing, research, accounting, or project management; OR

· Other combinations of education and experience will be evaluated on a case-by-case basis.

Required Competencies:

· Deliver exceptional customer service

· Conduct thorough market research and data analysis

· Compile and report administrative fees from cooperative contracts

· Understand the principles and practices of government contracting

· Familiarize with the State of Montana's procurement processes and regulations

· Communicate effectively with various levels of management and stakeholders

· Set objectives and priorities based on management's guidance

· Identify emerging issues and trends, developing strategies to address them

· Mediate and resolve conflicts

· Work independently with minimal supervision

· Manage multiple projects and prioritize tasks effectively