Enterprise Card Management Officer

1 week ago

Helena, Montana, United States State of Montana Full time

Why consider a career with us?

At the State of Montana Department of Administration (DOA), we value strong working relationships built on trust and respect. We are committed to fostering an environment that encourages your professional growth and success.

About Our Organization

The State Procurement Services Division (SPSD) is dedicated to delivering a professional procurement and contract management program for the State of Montana. Our mission is to ensure fair competition, optimize the purchasing power of public funds, and provide leadership in innovative and accountable public procurement practices.

The Operations Bureau within the SPSD plays a vital role in enhancing performance by reducing costs, increasing efficiency, and managing risks. This bureau oversees our e-procurement system, maintains our policies and forms, conducts compliance reviews, and manages delegation agreements across agencies.

Career Opportunity Overview

We are seeking a detail-oriented individual with strong analytical, research, and communication skills to join our Operations team as a Purchasing Card Policy Officer. In this role, you will report to the Procurement Operations Manager and will be responsible for:

  • Managing the daily operations of the enterprise P-card program, including approving new card requests, setting spending limits, and monitoring usage.
  • Conducting program management and strategic planning, including the development and revision of policies and procedures.
  • Collaborating with our training team to create and deliver training sessions for users and coordinating with the P-card provider.
  • Ensuring compliance with small purchase policies by managing updates and changes to P-cards and addressing violations appropriately.
  • Assessing risks and tracking financial activities, including monitoring transaction limits and identifying potential fraud.
  • Performing regular audits of the program and generating reports to oversee cardholder activity, promptly notifying management of any misuse.
  • Preparing management recommendations based on audit findings, including policy updates and communication strategies.
  • Addressing inquiries related to P-cards and assisting in resolving any issues that arise.

Qualifications and Skills Required

Education:

· A Bachelor's degree in Business, Public Administration, Communication, or a related field; OR

· An Associate degree in Business, Public Administration, Communication, or a related field with two years of experience in technical writing, research, accounting, or project management; OR

· Other combinations of education and experience will be evaluated on a case-by-case basis.

Key Competencies:

· Deliver exceptional customer service.

· Conduct thorough market research and data analysis.

· Compile and report on administrative fees from cooperative contracts.

· Understand the principles and practices of government contracting.

· Familiarize yourself with the State of Montana's procurement processes and regulations.

· Communicate effectively with various levels of management and stakeholders.

· Set objectives and priorities aligned with management's direction.

· Identify emerging issues and trends, developing strategies to address them.

· Mediate and resolve conflicts.

· Work independently with minimal supervision.

· Manage multiple projects efficiently and effectively.

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