Senior Administrative Assistant

2 months ago

Brooklyn, New York, United States JPMorganChase Full time

Job Description
Become an integral part of the Chief Investment Office team where you will have the opportunity to work in a fast-paced organization and each day will be unique This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As a Senior Assistant in Chief Investment Office, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job responsibilities

  • Maintain complex and detailed calendars
  • Screen incoming calls and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including catering and transportation
  • Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and Executive Bio's
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

  • At least 3+ years of administrative experience
  • Advanced ability to organize
  • Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

  • Experience supporting at the Managing Director level (or equivalent) or above
  • College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
About Us
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, we offer discretionary incentive compensation which may be awarded in recognition of firm performance and individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase is an Equal Opportunity Employer, including Disability/Veterans
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.

  • Senior Manager of Finance and Administration

    1 week ago

    Brooklyn, New York, United States Rainforest Foundation US Full time

    Job OverviewPosition: Senior Manager of Finance and AdministrationLocation: Hybrid remote; US-basedWork Schedule: Full-timeEmployment Type: Regular; exempt employeeDepartment: Finance & AdministrationSupervisor: Executive DirectorDirect Reports: Accounts Payable Specialist, Grants Accountant, Operations Manager, Program Administrator CoordinatorAbout...

  • Administrative Assistant

    1 week ago

    Brooklyn, New York, United States FORESTDALE INC. Full time

    Job OverviewAbout Forestdale Inc.: Forestdale Inc. is a child welfare organization based in New York City, dedicated to providing essential parenting, prevention, and foster care services to underprivileged and immigrant families in the boroughs of Queens and Brooklyn. Our mission is to assist families in overcoming trauma and to support youth as they...

  • Administrative Assistant

    3 days ago

    Brooklyn, New York, United States Housing Works Full time

    Position Overview: The Administrative Assistant serves as the first point of contact for residents and visitors, managing phone communications and ensuring that all guests are properly registered upon arrival. This role involves processing Work Orders, procuring supplies, maintaining an inventory log, and supporting program staff with data management tasks....

  • Administrative Coordinator

    1 week ago

    Brooklyn, New York, United States Soloh Partners Inc Full time

    Position: Administrative CoordinatorLocation: RemoteSchedule: Standard Business HoursCompensation: Competitive Pay RateResponsibilities:Proficiently generate, modify, preserve, and print documents utilizing Microsoft Word and Excel.Familiarity with PowerPoint and Access applications.Provides assistance to Senior Management Personnel.Qualifications:A minimum...

  • Senior Engagement Specialist

    39 minutes ago

    Brooklyn, New York, United States Signature Senior Living Full time

    Job Summary:We are seeking a highly motivated and compassionate Recreation Aide to join our team at Signature Senior Living. As a Recreation Aide, you will play a vital role in planning, implementing, and evaluating recreational, social, intellectual, emotional, and spiritual programs for our residents.Key Responsibilities:Assist in the planning and...

  • Administrative Assistant

    1 hour ago

    Brooklyn, New York, United States Sunrise Systems Full time

    Job SummarySunrise Systems is seeking a highly skilled and organized Human Resources Assistant to join our team. As an HR Assistant, you will play a critical role in supporting the HR function and ensuring the smooth operation of our administrative processes.Key ResponsibilitiesProvide administrative support to the HR team, including data entry,...

  • Otolaryngology Physician Assistant

    1 week ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore Exciting Health Career Opportunities with Triboro Administrative Services, d/b/a RendrWhy Consider a Position with Us?Pathways for professional advancement and skill enhancement.Attractive compensation and benefits package. (Compensation is determined by prior experience and tenure.)Be part of a workforce that prioritizes its employees, embraces...

  • Otolaryngology Physician Assistant

    1 week ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore Exciting Career Opportunities with Triboro Administrative Services, d/b/a RendrWhy Choose Rendr?Pathways for professional advancement and skill enhancement.Attractive compensation and benefits package. (Compensation is determined by prior experience and tenure.)Be part of a workforce that prioritizes employee well-being, embraces inclusivity, and is...

  • Otolaryngology Physician Assistant

    1 week ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore a Rewarding Career with Triboro Administrative Services, d/b/a RendrWhy Consider a Position with Us?Prospects for career advancement and skill enhancement.Attractive compensation and benefits structure. (Compensation is determined by prior experience and tenure.)Be part of a workforce that appreciates diversity and is dedicated to positively...

  • Otolaryngology Physician Assistant

    1 week ago

    Brooklyn, New York, United States Triboro Administrative Services, dba Rendr Full time

    Explore a Rewarding Career with Triboro Administrative Services, d/b/a RendrWhy Choose Rendr?Opportunities for professional advancement and skill enhancement.Attractive compensation and benefits package. (Compensation is determined by prior experience and tenure.)Be part of a workforce that values its members, embraces diversity, and is dedicated to making a...

  • Administrative Assistant

    1 week ago

    Brooklyn, New York, United States Anywhere Real Estate Full time

    Company Overview: Anywhere Real Estate is a leading organization in the real estate sector, dedicated to facilitating seamless transactions for clients across various markets. Our commitment to excellence and innovation has positioned us as a trusted name in the industry.Position Summary: We are currently seeking a part-time Administrative Assistant to...

  • Legal Administrative Assistant

    1 week ago

    Brooklyn, New York, United States MMG Full time

    Join Our Esteemed Legal TeamAre you passionate about providing exceptional support in a dynamic legal environment? If so, consider the opportunity to become a vital part of our team as a Legal Administrative Assistant.About UsMcMahon, Martine & Gallagher, LLP (MMG) has been a trusted name in the legal field since 1958, specializing in defending clients...

  • Receptionist/Administrative Assistant

    1 week ago

    Brooklyn, New York, United States Phaxis Full time

    Position Overview: We are seeking a dedicated individual to manage our front desk operations at Phaxis. This role is crucial for maintaining a welcoming environment for our visitors and supporting our administrative functions.Key Responsibilities:Manage front desk activities, ensuring a professional and friendly atmosphere.Handle incoming calls and direct...

  • Administrative Coordinator to the Executive

    1 week ago

    Brooklyn, New York, United States Alpha Healthcare Mgmt Full time

    Alpha Healthcare Management - Administrative Coordinator PositionAlpha Healthcare Management is seeking a qualified administrative coordinator to support executive leadership and enhance operational efficiency within our organization. This role presents an excellent opportunity for a dedicated professional to contribute their skills and grow with our...

  • Administrative Assistant

    5 hours ago

    Brooklyn, New York, United States Make the Road Full time

    About the RoleMake the Road is seeking a highly motivated and detail-oriented Human Resources Coordinator to join our team. As a key member of our HR department, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesAssist with employee onboarding and offboarding processesManage employee records and...

  • College Assistant

    3 days ago

    Brooklyn, New York, United States The City University of New York Full time

    Job Title: Administrative AssistantCompany: The City University of New YorkThe City University of New York is a leading institution in higher education and is currently seeking an Administrative Assistant to support our administrative functions. The ideal candidate will have strong organizational skills and be proficient in Microsoft Word and Excel.Key...

  • Finance and Administration Lead

    1 week ago

    Brooklyn, New York, United States Rainforest Foundation US Full time

    Job OverviewPosition: Senior Manager of Finance and AdministrationLocation: Hybrid; Remote options availableEmployment Type: Full-time, ExemptDepartment: Finance & AdministrationSupervisor: Executive DirectorDirect Reports: Accounts Payable Specialist, Grants Accountant, Operations Manager, Program Administrator CoordinatorAbout Rainforest Foundation USFor...

  • Administrative Coordinator to the Executive

    1 week ago

    Brooklyn, New York, United States Alpha Healthcare Mgmt Full time

    Alpha Healthcare Management - Administrative Coordinator PositionAlpha Healthcare Management is seeking a proficient administrative coordinator to oversee and mentor on-site administrative personnel, while enhancing administrative and reporting frameworks for a rapidly expanding regional nursing home organization. This is an excellent opportunity for a...

  • Administrative Coordinator to the Executive

    1 week ago

    Brooklyn, New York, United States Alpha Healthcare Mgmt Full time

    Alpha Healthcare Management - Administrative Coordinator PositionAlpha Healthcare Management is seeking a skilled administrative coordinator to oversee and mentor on-site administrative staff, while also enhancing operational and reporting systems for a developing regional healthcare organization. This is an excellent opportunity for a proficient...

  • Administrative Coordinator to the President

    3 days ago

    Brooklyn, New York, United States Alpha Healthcare Mgmt Full time

    Alpha Healthcare Management - Administrative Coordinator PositionAlpha Healthcare Management is seeking a skilled administrative coordinator to oversee and mentor on-site administrative personnel, while enhancing operational and reporting frameworks for a rapidly expanding regional nursing home organization. This role presents an excellent opportunity for a...