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Administrative Assistant

2 months ago

Brooklyn, New York, United States Housing Works Full time
Position Overview:

The Administrative Assistant serves as the first point of contact for residents and visitors, managing phone communications and ensuring that all guests are properly registered upon arrival. This role involves processing Work Orders, procuring supplies, maintaining an inventory log, and supporting program staff with data management tasks. The Administrative Assistant is responsible for safeguarding the confidentiality of medical, social, personal, and financial information related to clients, ensuring that such information is accessible only to authorized personnel.

Key Responsibilities:
  • Manage incoming calls and direct them to the appropriate personnel, taking messages as necessary.
  • Oversee the sign-in and sign-out process for residents, staff, and guests.
  • Receive and sign for packages delivered to the facility, ensuring proper distribution to staff.
  • Maintain daily supplies in the coffee room to ensure a welcoming environment.
  • Distribute important communications, such as memos and flyers, to residents.
  • Assist program staff in organizing recreational and social events.

Minimum Qualifications:
  • A High School Diploma or GED is required.

Additional Information:

This position is part of a collective bargaining unit, which means it may be subject to a collective bargaining agreement that outlines the terms and conditions of employment.