administrative assistant i

3 weeks ago


Orlando, Florida, United States MyFlorida Full time

ADMINISTRATIVE ASSISTANT I

Date: Aug 19, 2024

Location:

ORLANDO, FL, US, 32801

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website ) .

Requisition No:

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I

Pay Plan: Career Service

Position Number:

Salary: 40,000

Posting Closing Date: 08/23/2024

Total Compensation Estimator Tool )

  • This position is responsible for providing direct administrative support to the Regional Chief of Licensing and professional Licensing managers.
  • Perform administrative and clerical functions such as preparing correspondence, tracking assignments, receiving visitors, arranging conference calls, making travel arrangements, preparing and processing travel for staff, processing incoming and outgoing mail timely, scheduling meetings, maintaining calendar, etc.
  • Coordinate the document imaging for licensing files into an electronic filing system and provide quality assurance for documents imaged.
  • Maintain filing system and regional licensing related operating procedures and pertinent DCF regulations.
  • Order office supplies and maintain appropriate inventory.
  • Provide technical assistance to staff with various software applications
  • Knowledge of methods of data collection and analysis. Knowledge of DCF CFOP as it relates to the three licensing teams; Substance Abuse and Mental Health, Child Care Regulation, and Foster and Community homes. Knowledge of FLAIR. Ability to operate a computer and utilize Microsoft Word and Excel software programs. Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of management practices. Ability to organize data into logical format for presentation in reports, documents and other written materials. Ability to conduct a fact-finding research. Ability to utilize problem-solving techniques. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section , F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere ) . All documentation is due by the close of the vacancy announcement.

Nearest Major Market:Orlando




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