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Office Intern

4 months ago

Roseland, Nebraska, United States MCMANIMON SCOTLAND and BAUMANN LLC Full time

We are seeking smart, energetic individuals for temporary/seasonal positions to assist us during our Firm's annual proposal season. This period typically spans from September through January. We aim to onboard one or two individuals starting in August to allow for thorough training. The primary responsibilities include preparing responses to Requests for Proposals ("RFPs") for professional services, ensuring accuracy, clarity and adherence to established guidelines, in addition to contributing to various office tasks as needed. Candidates must adhere to very strict deadlines and be able to work under pressure in an office setting. This is an on-site position, with weekly hours ranging from 28 to 35 hours. Due to the temporary nature of the role, these positions do not offer benefits.

Job Description:

  • Thoroughly review and analyze incoming RFPs to understand proposal requirements, scope and evaluation criteria.
  • Draft and assemble detailed proposal responses, demonstrating a clear understanding of the client's needs and aligning them with the Firm's capabilities and solutions.
  • Ensure that all proposal responses comply with specific formatting requirements and submission guidelines outlined in the RFP.
  • Conduct thorough proofreading and editing to eliminate errors, inconsistencies and improve the overall quality of the proposal.
  • Work closely with others, including attorneys, to gather input and contributions for the proposal.
  • Manage strict deadlines and oversee multiple proposals simultaneously, prioritizing tasks to meet submission timelines.
  • Maintain an organized database of proposals and supporting material.

Company Description: Located in Roseland, NJ, MS&B is a law firm focused on NJ serving both governmental and private sector clients. Our firm practices in the areas of public finance, redevelopment, land use, litigation, alternative dispute resolution, and restructuring and bankruptcy. Founded in 1971, the firm brings a unique ability to bridge both public and private sectors.

Diversity, Equity, Inclusion and Belonging: At MS&B, diversity, equity, inclusion and belonging have always been an essential part of who we are. We are dedicated to fostering, maintaining, and expanding a diverse and inclusive workplace. We recruit and cultivate exceptional candidates to create a high-quality team. Building upon our long-standing commitment to hiring and mentoring women and people of color, we make a conscious effort to retain and strengthen a workplace comprised of all races, ethnicities, religions and beliefs, national origins, socio-economic, marital, military, and veteran statuses, ages, genders, gender identities and expressions, sexual orientations, languages, disabilities, medical conditions, and family structures. We value each of our individual differences, experiences and perspectives as an asset that forges stronger relationships, enhances the quality of life for each of us, and enables MS&B to best represent our clients and the communities we serve.

  • Exposure to administrative tasks preferred.
  • Excellent written and verbal communication skills.
  • Strong organizational skills, attention to detail, and the ability to manage time effectively to meet tight deadlines.
  • A team player who can work effectively with cross-functional teams to gather required information for proposal development.
  • Proficient in using office software such as word processing, spreadsheet applications and email.

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