Collections Management Technician

3 weeks ago

Washington, Washington, D.C., United States Library Of Congress Full time

The incumbent reports to the Retrieval or Collection Management Supervisor and is responsible for a variety of activities in support of stack management, collections retrieval, and maintenance.

This includes obtaining books for readers utilizing the Library of Congress (LC) Integrated Library System (ILS) and other online systems through which requests are submitted and answered.

Incumbent must possess an in-depth knowledge of collections and storage areas, thorough familiarity with both manual and automated databases, and thorough understanding of cataloging and classification practices.

Duties may require assignment to any of the book stacks in the Jefferson or Adams Buildings or to work with the Collections Officer in collections material maintenance.

Critical to this position is the ability to work with a high degree of accuracy, to produce a large quantity of work, often under severe time constraints, and to interact effectively with co-workers.


Work is primarily done in collections storage areas which are often at a lower temperature than a standard office environment.

Work is physical in nature requiring frequent standing, walking, pushing, stooping, and stretching. Work requires ability to perform moderate lifting - up to 44 lbs. A pre-employment physical is required of the incumbent and an on-duty physical every 3 years.


The supervisor or a senior employee provides instructions on recurring collection retrieval assignments by indicating what is to be done, applicable policies and procedures to follow, deadlines, and priority of assignments.

Following extensive supervisory or staffer directions, instructions, library rules, procedures and operations, retrieves materials from the collection. Applies judgement in retrieving materials that are simple and straight-forward to locate.

Receives retrieval requests through a number of methods including paper call slips, Automated Call Slip (ACS) and/or other automated request systems.

With some projects, incumbent follows general guidelines on what to pull, and must adhere to these guidelines which might include criteria such as item condition, date of publication, or format.


Following a number of established procedures and specific guidelines available in the form of extensive library procedures rules, and operations, incumbent performs an array of activities involved in maintaining the collections, including ensuring that collections are in the proper order, safe from hazards and readily retrievable when requested.


Uses judgment to identify and select the most appropriate procedure to use, chooses from among several established alternatives, or decide which precedent actions to follow as a model.

Refers situations requiring significant judgment to the supervisor or others for guidance or resolution.


Arranges, sorts and re-shelves materials returned to the stacks according to the prescribed order for that portion of the collection.

Maintains assigned areas to ensure that each item is in proper order according to collections management and maintenance guidelines for each collection.

Frequent shelf reading of the collections, i.e., ensuring that the items on the shelves are in proper order, is a critical component of collections maintenance.

Incumbent uses multiple shelving and classification arrangements including LC Classification, fixed location arrangement and others utilized by the Library to ensure that collections are properly shelved, arranged and accessible for use.


Identifies and removes items suspected of containing errors in labeling and/or cataloging and forwards items to the Preservation Directorate, the Acquisitions and Bibliographic Access Directorate, or other Library units for further determination or disposition.

Withdraws materials in need of rebinding, relabeling and/or repair, forwarding these primarily to the Binding and Collections Care Division in the Preservation Directorate for appropriate correction.

Effects minor shifts necessitated by growth or rearrangement of collections. Ensures that the collections storage areas are neat and orderly.

The incumbent must have an in-depth understanding of a number of databases.

Most importantly, the incumbent must be thoroughly familiar with the features and proper use of the ACS and the LC ILS in order to interpret and follow information provided for each retrieval activity, to fill requests, to know when it is acceptable to substitute an alternate edition, and to check the online ACS request screen for another copy when copies may be in different locations.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.

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