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Administrative Assistant I
3 months ago
Nourish the world and your career as part of the Nutrition team at Abbott. Our Nutrition business develops science-based nutrition products for people of all ages, from helping babies and children grow, to keeping adult bodies strong and active. Millions of people around the world count on our leading brands – including Similac, PediaSure, Pedialyte, Ensure, Glucerna – to help get the nutrients they need to live their healthiest life.
WHAT WE OFFER
At Abbott, you can have a good job that can grow into a great career. We offer:
- A fast-paced work environment where your safety is our priority
- Production areas that are clean, well-lit and temperature-controlled
- Training and career development, with onboarding programs for new employees and tuition assistance
- Financial security through competitive compensation, incentives
- Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
- Paid time off
- 401(k) retirement savings with a generous company match
- The stability of a company with a record of strong financial performance and history of being actively involved in local communities
Main Purpose of Role
Provides advanced administrative support to one or more Directors and other managers as assigned. May provide back up support to higher-level management as needed.
WHAT YOU'LL DO
- Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling video and teleconference setups, acting as a liaison for remote access issues.
- May include some support for tracking budget expenditures.
- Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
- Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
- Orders business cards and stationery.
- Uses intermediate to advanced software skills to perform work assigned. Excellent proficiency in IT skills (MS office, especially Word, Excel, PowerPoint, Outlook, OneNote, SharePoint) and technology-savvy and able to learn new IT tools efficiently.
- Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
- Write meeting minutes, develop templates, consolidate information to provide administrative support to the leadership team
- Develop communication materials (e-mails, newsletters, video, slide decks, etc.) to various audiences.
- Gather information through designing and executing staff surveys, analyzing results and preparing reports.
- Organize and coordinate team meetings, events and functions (e.g. Townhalls, Team-building events).
- Coordinates new employee office set-ups and onboarding.
- May train/coordinate work for new administrative assistants.
- Consistently interacts with high-level executives.
- Intermediate to advanced knowledge and understanding of business processes and requirements.
- Frequently handles confidential or business-sensitive information.
- Data is typically employee-level or one-dimensional.
- Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
- Proactively identifies and resolves scheduling conflicts.
- Primary point of contact for manager's schedule.
- Track cube and office residency
EDUCATION AND EXPERIENCE YOU'LL BRING
Required:
- High School diploma or equivalent. Some college preferred.
- 3+ year's previous admin experience or equivalent.
- Operates with general instruction and some supervision.
- Intermediate knowledge to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio and Outlook.
Learn more about our benefits that add real value to your life to help you live fully:
Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at , on Facebook at and on Twitter @AbbottNews and @AbbottGlobal.
The base pay for this position is $18.25 – $36.45 per hour. In specific locations, the pay range may vary from the range posted.
