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Administrative Assistant

2 months ago

Columbus, Ohio, United States ASPEN CAREERS, LLC Full time
Receptionist / Legal Secretary

Aspen Careers is partnering with a national law firm in Columbus, Ohio to fill a key position.

About the Firm:

This esteemed national firm is recognized for its inclusive and rewarding work environment, employee appreciation, and opportunities for skill growth in a family-friendly setting.

Benefits:

  • Employee Assistance Program
  • Parental leave
  • Backup Care Program
  • Generous paid time off
  • Culture of care, respect, and dignity
  • Attractive work-life balance
  • Medical / Dental / Vision insurance
  • Parking stipend
  • Group Life Insurance & AD & D
  • Short-term & Long-Term disability insurance
  • 401K
  • Profit sharing
  • Flexible spending account

Responsibilities:

  • Greet visitors, contact employees, and manage visitor office reservations.
  • Answer main switchboard calls, convey messages, and monitor/report suspicious behavior.
  • Schedule and confirm conference room reservations, manage catering, and set up for internal meetings/events.
  • Handle HVAC requirements, office maintenance, and assist with light administrative duties and special projects.
  • Maintain a professional and clean receptionist area, analyze invoice/expense reports, and manage vendor payments.
  • Manage records, data entry, and process requests through LegalKEY; assist with IBS Security System, parking validation, invoice payments, and vendor coordination.
  • Support maintenance requests and provide backup for Office Administrator.

Requirements:

  • Excellent communication skills, telephone etiquette, and ability to maintain a professional demeanor.
  • Highly organized, detail-oriented, able to multi-task, meet deadlines, work under pressure, and manage calendars effectively.
  • Exceptional judgment, discretion in handling calls and confidential information, and a proactive team player who can also work independently.
  • Two to Five years of administrative law firm experience preferred, strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook), and flexibility for overtime.

How to Apply:

For a complete listing of all our openings, please visit our website.