Administrative Assistant

1 week ago


Columbus, Ohio, United States Turner Construction Full time
Job Summary

Turner Construction is seeking a highly organized and detail-oriented Administrative Assistant to provide support to our construction site project-based team. As an Administrative Assistant, you will be responsible for conducting daily administrative tasks, providing administrative support, and ensuring the smooth operation of our project office.

Key Responsibilities
  • Provide professional customer service and positive interactions with project staff, clients, and vendors.
  • Process day-to-day administrative items, including mail, overnight mailings, photocopying, filing, sending faxes, and updating phone lists.
  • Manage project calendars, meeting schedules, and project contacts.
  • Process expense reports for Project Executives and/or Managers.
  • Set up and administer project-specific tools and materials, such as project calendar programs, conference rooms, and parking/access cards.
  • Prepare written correspondence for project staff, including memos, emails, presentations, and other project-specific documents.
  • Create and maintain project organizational and seating charts.
  • Coordinate travel reservations, business accommodations, itineraries, and agendas.
  • Organize project-related meetings, assist with meetings, and record, transcribe, and distribute meeting minutes.
  • Assist with general office inquiries from staff, clients, customers, and others, and provide proactive escalation as needed.
  • Embody company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
  • In collaboration with Project Managers, establish and maintain protocols for project site visitors.
  • Promote a positive work environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
  • Provide support for ad hoc requests related to various onsite technical issues affecting work productivity or coordinate with Information Systems (IS) team as needed.
  • Conduct project-specific orientation and transitions for project staff.
  • Maintain organized project filing systems and coordinate document retrieval schedules.
  • Order supplies to support project office needs.
  • Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within the project and share recommendations with the overall job family.
  • Assist with special projects and coordinate events.
Qualifications
  • High School Diploma or GED and a minimum of 1 year of relevant administrative assistant experience in construction or a related industry.
  • College degree and/or relevant administrative skills certification are a plus.
  • High degree of detail, accuracy, and organizational skills.
  • Maintain confidential information.


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