Development Coordinator

1 month ago

Baltimore, Maryland, United States Johns Hopkins University and Medicine: Development and Alumni Relations Full time

Development and Alumni Relations (DAR) supports Johns Hopkins'
focus on research, teaching and patient care, and its role as a
national and global leader in higher education. We create and
foster enduring relationships that result in advocacy and
philanthropic support for Johns Hopkins University &
Medicine—strengthening the institution through partnerships with
donors, alumni, volunteer leaders, faculty, students, staff, and
patients.

Johns Hopkins University supports a flexible work model which
includes four different work modalities. This role has a hybrid
arrangement with an onsite presence of 3 days per week. The manager
will confirm the team's core onsite days where the majority/all
team members will work in the office. Employees who travel on
university business can count those days towards their onsite
days.

Reporting directly to the Associate Dean for External Relations,
this position manages administrative functions for the Development
and Alumni Relations team in the Office of External Relations. In
addition, this position will support major and annual giving with
gift processing, stewardship touchpoints, and special events. The
development coordinator will apply skills and knowledge to support
a broad array of critical projects and tasks.
Key responsibilities:

Operation and Administrative SupportSupports staff with calendar management and scheduling internal
and external meetings.
Coordinates national and international travel and creates
detailed itineraries for associate dean and gift officers.
Supports management of the Peabody Institute Advisory Board
(PIAB), including scheduling, preparation of materials and event
logistics support for annual meetings, and related administrative
tasks.
Develops prospect visit briefings for the dean and associate
dean, and gift officers.
Updates donor database with action reports, donor and alumni
data, and notes to ensure the most current and accurate information
is available. Communicates critical updates about key volunteers
and donors with team.
Supports expense reimbursement for team and liaises with the
finance department to ensure timely expense reporting.
Coordinates office services such as purchasing and support for
office equipment and phones, supplies and other administrative
services.

Fundraising Support and Reporting
Gift Processing:Oversee gift and pledge processing in an accurate and timely
manner to ensure gifts and pledges are recorded in accordance with
DAR guidelines, including:
Process outright gifts and pledge payments (cash or check)
Set up pledge and payment schedules
Create sub-accounts based on gift utilization
Add gift and endowment accounts in database
Liaise with the Office of Advancement Services and the Office
of Gift Planning to allocate gifts made with appreciated securities
and wire transfers.
Oversee the gifts in-kind process for incoming donations of
instruments and other personal property.

Gift Agreements:Create and track gift agreements used to document major gifts
and pledges
Standardize all gift agreement documents through the use of
regularly updated templates to reduce errors.
Serve as communication liaison between gift officers, donors
and Peabody and central DAR partners throughout gift agreement
process.

Pledge Reminders:
Support the fulfillment of gift commitments through a careful
and thorough semiannual pledge reminder process
Prepare and send, or staff gift officers to send pledge
reminders as appropriate for all open pledge commitments at $10,000
or more to the Peabody Institute
Refine system to track and update all open pledges of $10,000
or more to the Peabody Institute
Supports the gift acknowledgment process to ensure donors
receive timely communications from the dean, gift officers, and
academic partners for gifts and pledge payments, gifts-in-kind, and
planned gifts.

Donor Relations Support
Provides support for development and alumni relations events,
which may include preparing invitations, tracking RSVPs, creating
nametags, procuring event parking, supporting event set up and
clean up.
Generates mailing lists and labels to support donor relations
touchpoints and special events.

Minimum Qualifications
High School Diploma or graduation equivalent
Three years related administrative experience
Additional education may substitute for required experience, to
the extent permitted by the JHU equivalency formula

Preferred Qualifications
Bachelor's degree
Experience using a constituent relationship management database
(knowledge of Salesforce-based platforms a plus)
Experience working in higher education
Interest in the performing arts
Must be proficient in using various software applications,
especially Microsoft Excel (ability to manipulate data into
user-friendly documents).
Must demonstrate the ability to multi-task and function in a
fast-paced environment.
Proven organizational skills and attention to detail are
required.
Able to establish and maintain good relations, be responsive,
and communicate and work effectively with alumni, donors, faculty,
volunteers, guests, and colleagues.
Requires sensitivity to the interrelationship of both people
and functions within the department

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