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Administrative Coordinator and Financial Specialist
2 months ago
Four Twelve Development LLC is a reputable General Contractor and Developer located in Baltimore, Maryland, with a strong presence in the industry. We are seeking a detail-oriented and proactive Administrative Coordinator with experience in financial management within the construction sector. This role will involve close collaboration with the company's Owner, making it essential for the candidate to have a genuine interest in the construction field and a commitment to delivering high-quality service.
Key ResponsibilitiesThe successful candidate will be responsible for a variety of billing and office management tasks, including:
- Processing payments and issuing checks to contractors and suppliers.
- Monitoring daily banking activities and account balances.
- Managing payroll processes and collaborating with the accounting team.
- Generating accounts receivable reports and overseeing administrative functions.
- Handling employee documentation, including tax forms and direct deposit information.
- Conducting HR activities such as recruitment and job postings.
- Managing payables and receivables using QuickBooks.
- Preparing and issuing invoices for clients and subcontractors.
- Tracking payroll for staff members through ADP.
- Organizing project-related correspondence and documentation.
- Answering phone calls and managing email communications.
- Facilitating effective communication between the owner, staff, and external partners.
- Building and maintaining strong relationships with subcontractors, suppliers, and employees across all levels.
The ideal candidate will possess the following qualifications:
- A minimum of two years of experience in clerical and bookkeeping roles within a construction environment.
- A High School Diploma is required; additional education in college or trade school is preferred.
- Proficiency in MS Office Suite (Excel, Word, Outlook) and QuickBooks is essential.
- Familiarity with construction materials, methods, and industry trends is advantageous.
- Strong organizational skills with the ability to manage multiple priorities effectively.
- Excellent written and verbal communication skills.
- Robust mathematical, analytical, and critical thinking abilities.
- Meticulous attention to detail and a focus on exceptional client service.
- Self-driven, dependable, and organized, requiring minimal supervision.
- Ability to work both independently and collaboratively within a team.
This is a full-time position with a competitive salary range of $35,000 - $50,000, commensurate with experience.
Company OverviewFour Twelve Development LLC is a rapidly growing, 5-Star rated roofing company in Baltimore, offering significant opportunities for professional growth.
