digital production systems assistant

2 months ago

Augusta, Maine, United States Army National Guard Units Full time
This position is located in the National Guard Bureau (NGB), Support Services Division, Publications Management Center, at Augusta, Maine.

The purpose of this position is toset up, adjust, operate and maintain an electronic duplicating system with sophisticated network, scanning and media conversion capabilities usingtwo or more types of related equipment.


  • Reviews print requests to determine delivery date, type paper stock, color, and imageposition. Ensures material required is available, or on order. Prioritizes print orders to meet deadlines. Ensures efficient and effective use of equipment. Operates a computer work station to receive and convert job order data into formats suitable for production runs on an electronic duplicating system. Utilizes network software, compact discs or downloads job orders from the internet military web sites or local servers to capture information originated with a wide variety of work processing,graphics, and desktop publishing software packages. Stores images in system until ready for printing or repetitive print orders on tape for future retrieval and use. Selects system features and options required to complete the job according to specifications. Sets up appropriate controls for various enhancement features, e.g., screens. Sets up job specifications (i.e. stitching, single side, two sided, etc.) of documents according to customers print request. (30%)
  • Scans hard copies and determines page sequencing and special set-up requirements to select duplicating system settings and appropriate equipment for the job, i.e. single stitch dual stitch, tape binding multi-up, or signature booklet maker. Modifies electronic media as necessary to ensure the best product possible. Programs job specification into system and makes necessary adjustments based on quality of originals. Inspects sample output copies for quality, sequence and adherence to specifications of completed project. Completes production run as specified on print request and forwards to bindery for finishing. Utilizes comprehensive knowledge of printing equipment and operations to resolve problems, answer questions, and assist in on-the-job (OJT) training of production personnel. Reviews all print requests to determine and select appropriate equipment for the job. Maintains adequate supply of production materials, notifying appropriate personnel when procurement of additional materials is required. (30%)
  • Serves as network administrator and senior non-supervisory production worker for the electronic duplicating system. Provides printing instructions and/or written procedures to other production workers. Assigns tasks to be performed by individual operators. Works with other operators, setting the pace and demonstrating proper work methods. Assures plans, materials and tools are available and supplies are obtained. Ensures authorized personnel operate the system and users have been adequately trained to prevent injury to personnel or damage to equipment. Obtains needed information or decisions from Printing Specialist on problems that come up during the workday. Answers questions of operators on procedures, policies, written instructions and other directives. Checks work while in progress and checks with operators to ensure instructions on work sequence procedures, methods and deadlines have been met. Reports to supervisor on status and progress of work and causes of work delays. (20%)
  • Ensures safety and housekeeping rules are followed. Enforces OSHA and operating safety standards, especially use of safety equipment. Performs monthly inspection of fire extinguishers. Serves as facility environmental representative for primary emergency response team. Ensures total evacuation and ensuring area is safe for return of personnel in cases of fire or drill. Maintains equipment in peak operating condition by managing system resources. Performs daily and weekly maintenance functions in accordance with operating manuals and established procedures, e.g., cleans document glass, screen, and binder; replaces consumable supplies. Repairs/corrects routine mechanical problems and perform preventive maintenance service. Places calls and works with technical service representatives to report problems, seek solutions, and for repairs beyond area ofexpertise. Utilize extensive knowledge of technical/service manuals and diagnostic tools to locate and correct system problems with equipment. Places call to manufacturer representative or notifies supervisor to report problems/seek solutions; responds to manufacturer prompts to resolve problem. Manages system resources, i.e. deleting or storing jobs, deleting files or folders no longer needed. Maintains the electronic file library. Responsible for the security of the system. Creates and maintains customer and user accounts. (20%)
Performs other duties as assigned.

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