Administrative Support Specialist
2 weeks ago
Company Overview:
The Wheel is a prominent organization dedicated to supporting community initiatives and enhancing the capacity of non-profit organizations across Ireland.
Position:
We are currently seeking an Administrative Support Specialist to join our dynamic team.
Location:
Remote work options available.
Reports to:
Team Leader.
Working Hours:
35 hours per week.
Salary:
Competitive salary based on experience.
Job Type:
Full Time.
Contract Type:
Permanent.
Role Purpose:
The successful candidate will embody the vision and values of The Wheel while providing essential administrative support to our services.
Key Responsibilities:
1. Collaborate with team members to ensure that all service users are treated with dignity and respect.
2. Manage office supplies and assist in financial documentation and invoicing.
3. Uphold professional boundaries and comply with all relevant health and safety regulations to ensure a safe environment for staff and service users.
4. Engage in regular performance reviews and identify personal development opportunities.
5. Adhere to The Wheel's policies to maintain consistent service delivery and high-quality standards.
Reception Duties:
1. Handle inquiries at the reception desk in a friendly and professional manner.
2. Maintain an organized reception area and ensure that notice boards are current and accurate.
3. Facilitate communication by relaying messages and managing visitor access.
4. Oversee the distribution of mail and ensure outgoing correspondence is sent promptly.
Administrative Tasks:
1. Perform routine clerical duties such as document preparation, data entry, and maintaining filing systems.
2. Provide HR administrative support as needed.
3. Generate reports and statistics as requested by management.
4. Participate in initiatives aimed at enhancing service quality.
Candidate Profile:
Education:
Minimum of Leaving Certificate or equivalent.
Experience:
At least 1 year of experience with MS Office Suite, including Excel, Access, and PowerPoint.
Skills:
- Excellent communication and interpersonal skills.
- Strong organizational abilities and attention to detail.
- A positive, solution-oriented approach to challenges.
- Ability to work effectively under pressure and meet deadlines.
We welcome applications from individuals who meet the above criteria and are committed to supporting marginalized communities.
The Wheel is an equal opportunities employer.
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