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Marketing Operations Coordinator

2 months ago

Beverly Hills, California, United States United Talent Agency Full time

UTA Culture & Entertainment Marketing seeks a Marketing Operations Coordinator in our Los Angeles office who will be responsible for client invoicing approval, processing and collection in partnership with our Sales Operations team.

The Marketing Operations Coordinator will be responsible for supporting a portfolio of 50+ corporate brands across the department.


UTA Culture & Entertainment Marketing - a division of leading global talent and entertainment company United Talent Agency – is a top entertainment marketing agency advising some of the world's biggest brands.

We are a team of passionate marketers and experts with varying backgrounds, who leverage entertainment to create and execute a range of marketing initiatives for clients including:
talent procurement, film/tv integrations, studio/network co-marketing and promotional partnerships, content strategy, business acceleration and more.

This is a full-time position with benefits and will pay $26.00 to $28.00 per hour.

What You Will Do

  • Request the generation of invoices to internal Sales Operations team, according to contracted payment schedules
  • Submit invoices and documentation to intended parties, including uploading invoices to various Portals (ie. Ariba, Coupa, etc)
  • Track internal delivery of invoices, associated Purchase Orders (POs) via internal tracking mechanism
  • Manage process for submitting payment requests to central Accounts Payable team
  • Facilitate internal needs to pay talent and influencers on behalf of brand-led campaigns
  • Track payments according to pass-through budget allocation
  • Ensure that the agency is reimbursed and associated expenses are coded correctly
  • Track incoming payments and update internal tracking documents
  • Update Salesforce upon close of new businesses
  • Work with internal department to manage internal travel expenses
  • Code all payments associated with corporate card
  • Handle special projects as requested
What You Will Need

  • Bachelor's degree in Business Administration, Finance, or Accounting preferred
  • 2+ years of experience in general Operations, Finance, Accounting and/or related field
  • Solid relationship-building skills and ability to interact with individuals at all levels
  • High-energy level and a strong work ethic.
  • Self-starter with the ability to work independently but also collaboratively.
  • Strong analytical and problem-solving skills with a high attention to detail.
  • Demonstrated ability to create processes and procedures while working in a very fast-paced environment.
  • Provide exceptional customer service to stakeholders
  • Excellent verbal and written communication skills.
  • Strong understanding of general accounting preferred
  • Entertainment experience preferred
  • Proficient in all Microsoft Office products; exceptional skills in Excel
What You Will Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies
  • Access to the tools, leadership, and resources you will need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Work in an inclusive and diverse company culture
  • Competitive benefits and programs to support your well-being


UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

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