Project Support Coordinator

1 week ago

Beverly Hills, California, United States MILROSE CONSULTANTS LLC Full time
Job Overview

Company Background

Milrose Consultants LLC is seeking a Project Support Coordinator.

Milrose Consultants has established itself as a premier provider of comprehensive permit expediting and entitlement services across the United States. The firm specializes in delivering a wide range of building compliance solutions tailored to various sectors, including industrial, academic, healthcare, institutional, residential, commercial, retail, and entertainment.

Position Summary

The Project Support Coordinator (PSC) will play a vital role in assisting the Project Manager (PM) and Senior Project Manager (SPM) in achieving project objectives as outlined. This role is designed for a proactive individual who possesses a vibrant personality and a strong willingness to contribute to the company's success. The PSC will be expected to grasp all facets of the position, ensuring seamless operations in the absence of the PM, while fostering a positive atmosphere in a dynamic work environment. Key responsibilities will include navigating the permit submission process, comprehending building and zoning regulations, interpreting construction documents, and liaising with municipal authorities regarding all permitting matters.

Key Responsibilities

  • Support Project Managers with:
    • Project documentation and submissions.
    • Follow-up communications regarding project updates.
    • Conduct due diligence and develop checklists.
    • Prepare submission packages.
    • Facilitate over-the-counter project submissions as necessary.
    • Monitor project progress and changes.
    • Regularly update project status spreadsheets.
  • Document and distribute meeting minutes for project and plan-check discussions.
  • Ensure timely completion of all assigned tasks.
  • Act as a backup for the PM when required.
  • Deliver project outputs while maintaining quality standards.
  • Coordinate appointments with Plan Examiners from the Department of Buildings.
  • Follow company procedures to effectively execute tasks.
  • Alert PM or SPM to any issues that arise during project execution to facilitate resolution.
  • Process applications by generating necessary submissions for tracking with contractors, clients, and design applicants.
  • Monitor applications on municipal agency platforms for filing and permit status as needed.
  • Perform additional duties as assigned.

Qualifications

  • A degree in Construction Management, Architecture, or Engineering is preferred.
  • A minimum of 1 year of experience in a similar role is required.
  • Strong organizational and problem-solving abilities, with the capacity to multitask and work independently.
  • Proficiency in Microsoft Office applications.

Customer Service Orientation

  • Exhibit flexibility in meeting customer needs in a high-volume environment while maintaining exceptional customer service standards.

Work Environment

This position is based in a professional office setting, utilizing standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The physical demands for this role include the ability to sit, stoop, kneel, crouch, or crawl as necessary. The employee may occasionally lift and/or move up to 10 pounds and may need to lift and/or move up to 50 pounds on occasion. Vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Compensation

Milrose Consultants, LLC is dedicated to equitable compensation practices. Salary ranges are aligned with market data, and the base salary is determined by various factors, including the candidate's experience and qualifications.

Work Schedule

This is a full-time role, typically Monday through Friday, with standard hours and occasional overtime as needed.

Travel Requirements

Travel to municipal agencies may be required for this position, and attendance at meetings may be necessary based on project needs.

Additional Information

This job description is intended to provide a general overview of the responsibilities and qualifications for this position. Duties and responsibilities may change at any time with or without notice.

Milrose Consultants, LLC is an Equal Employment Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.

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