Sales / Catering / Convention Services Administrative Assistant

4 weeks ago


Santa Fe, New Mexico, United States La Fonda on the Plaza Full time

Effective Date: August 21, 2024

Department: Sales/Catering/Convention Services Department

Job Title: Administrative Assistant/Group Billing Coordinator

Reports to: Director of Sales

Hours: 8:00am-5:00pm weekdays

PRIMARY OBJECTIVE OF POSITION:

To assist and support the Sales and Catering Department by performing administrative functions, sales/services support, and group billing support.

RESPONSIBILITIES AND JOB DUTIES:

Adhere to all hotel policies and procedures, must attend all scheduled meetings, and must perform all other job tasks as requested by management.

Answers telephones promptly and courteously. Takes accurate messages and directs both telephone inquiries and e-mail inquiries to proper manager. Retrieves voice mail messages left on main sales line continually throughout day. Must be retrieved and forwarded to the appropriate manager daily.

Must ensure that arrangements are made for adequate coverage when away from work area by Sales Assistant so clerical tasks such as greeting clients, answering phones, making copies for guests, etc. do not have to be completed by managers.

Greets clients promptly, courteously and with enthusiasm; assist them thoroughly and in the same manner.

Works directly with Director of Catering/Convention Services, Director of Weddings, Catering Manager/Director of Sales/Sales Manager

Creates daily guest signage, reader boards and other signage as needed. Ensures that all signage is accurately posted Monday through Friday and bellman has accurate signage to be posted on Saturday and Sunday. Compiles and distributes BEO packets for every department no later than Tuesday afternoon of each week. Distributes changes to BEO's to all departments as needed.

Assists Managers with catering tickets, meal vouchers, parking vouchers, etc.

Responsible for booking small in-house meetings in Maestro and creating BEO's for these events for distribution internally.

In absence of Director of Catering/Convention Services, Director of Weddings, Catering Manager, assists in contacting banquet department staff, set-up staff and audio-visual staff to handle guest needs.

Monitors client correspondence in response to leads

Keeps sales and catering offices fully stocked with menus sets on a weekly basis. Creates wedding packets and ensures that all areas have ample stock.

Accurately prepare billing and process invoices for groups

Conduct daily meetings with meeting planners to reconcile and sign off for approval of daily group banquet checks.

PHYSICAL DEMANDS:Must be able to sit and stand for extended periods of time and walk using stairs throughout the hotel.SPECIFIC SKILLS REQUIRED:Ability to type 45 to 60 words a minute.
A minimum of two years administrative/clerical experience.
Highly proficient in knowledge and use of personal computer programs (including Microsoft Office Word and Excel) and Outlook e-mail.
Familiarity with use of hotel Property Management Systems computer program(s) preferred, though not required. Ability to quickly gain knowledge of/expertise in new computer programs.
Must be fluent in English – both spoken and written.
Excellent verbal, written and interpersonal communication skills required completing forms, correspondence, written reports, and in order to communicate well with clients and co-workers.
Source: Hospitality Online



  • Santa Fe, New Mexico, United States Law Offices Of The Public Defender Full time

    Position Overview We are seeking a dedicated Executive Administrative Assistant to join our team at the Law Offices Of The Public Defender. This role is essential in providing high-level administrative support to our legal professionals. Key Responsibilities Manage and coordinate daily office operations, ensuring efficiency and effectiveness. ...


  • Santa Fe, New Mexico, United States Dufresne Spencer Group Full time

    Job Title: Sales Team LeadJob Summary:We are seeking a highly motivated and experienced Sales Team Lead to join our team at Dufresne Spencer Group. As a Sales Team Lead, you will be responsible for providing support to the Sales Manager and assisting with management duties as directed.Key Responsibilities:Manage all departments in the showroom as directed by...


  • Santa Fe, New Mexico, United States PNC Financial Services Group Full time

    Job DescriptionPosition OverviewPNC Financial Services Group is a leading financial institution that values its employees as its greatest differentiator and competitive advantage. We strive to deliver exceptional customer experiences and foster an inclusive workplace culture where all employees feel respected, valued, and empowered to contribute to the...


  • Santa Fe, New Mexico, United States VitalCore Health Strategies Full time

    Join the VitalCore Team in Texas Were people fueled by passion, not by profit.VitalCore Health Strategies (VCHS), an industry leader in Correctional Health Care has an opening for a Health Services Administrator / Registered Nurse at Galveston County Jail in Galveston, TexasAt VitalCore we pride ourselves on retaining and acquiring compassionate, dedicated...


  • Santa Fe, New Mexico, United States ATA Services Full time

    ATA Services is currently looking for dedicated Administrative Support Specialists to assist with a temporary assignment focused on enhancing childcare assistance processing.Compensation: $17.00 per hourWork Schedule: Monday – Friday; 8 am – 5 pmPosition Overview:The primary goal of this role is to streamline the processing of childcare assistance...


  • Santa Fe, New Mexico, United States New Mexico Law Offices of the Public Defender Full time

    Salary: $35, $53,872.00 Annually Location: Roswell, NM Job Type: Career Appointment, Full-Time Unit: 5th District-Chaves-Roswell Objectives Summary Our department offers flexible work opportunities, including teleworking options and varied work schedules. Selected candidates are encouraged to discuss these possibilities with the hiring manager early in the...


  • Santa Fe, New Mexico, United States TalentBurst, Inc Full time

    TalentBurst, Inc is currently looking for a skilled travel nurse RN specializing in surgical services. Position Overview & Requirements Specialty: Surgical Services Discipline: Registered Nurse (RN) Duration: 13 weeks 36 hours per week Shift: 12-hour night shifts Employment Type: Travel Nursing REQUIRED QUALIFICATIONS - Minimum of 2 years of...


  • Santa Fe, New Mexico, United States Army National Guard Units Full time

    SummaryThis position is part of the Army National Guard Units and is designated as an IT Specialist (Systems Administrator).ResponsibilitiesThis role is situated within a National Guard organization under the Chief Information Officer's office. The primary function of this position is to act as a systems administrator for various systems managed throughout...

  • Catering Mixologist

    2 weeks ago


    Santa Fe, New Mexico, United States Auberge Resorts Full time

    Company Overview Established over a century and a half ago, this historic Santa Fe landmark embodies a rich legacy and has been thoughtfully restored to maintain its unique Southwestern charm for future generations. Guests are invited to immerse themselves in a culture of exploration and creativity through nature-inspired activities, visual arts, ancient...


  • Santa Fe, New Mexico, United States ATA Services Inc Full time

    Company Overview:ATA Services, Inc. is a leading provider in administrative support services, currently seeking a dedicated professional for a temporary role within our esteemed Motor Vehicle Department - Partner Management Unit.Position Summary:We are looking for a Client Relations and Medical Administration Specialist who will be responsible for ensuring...


  • Santa Fe, New Mexico, United States CHRISTUS Health Full time

    POSITION OVERVIEW:The Food Service Operations Supervisor will serve as a pivotal leader within the culinary department, working closely under the guidance of the Chef Manager to oversee all aspects of food production.This role involves ensuring that team members effectively utilize available technologies, adhere to recipe standards, and execute menu planning...


  • Santa Fe, New Mexico, United States Compass Group Careers Full time

    Job OverviewJoin our team at Compass Group as a Food Service Associate. We are seeking dedicated individuals for full-time positions that involve a variety of responsibilities in a dynamic food service environment.Position: Food Service AssociateLocation: Not specifiedSchedule: Full-time availability with various shifts including days, evenings, and...


  • Santa Fe, New Mexico, United States Bishop's Lodge Full time

    Job OverviewJoin a historic establishment that has been a part of the community for over a century, where tradition meets modern hospitality. This renowned venue offers a unique blend of cultural experiences and exceptional service, making it a sought-after destination for events.Role SummaryAs the pivotal leader in our catering sales division, you will...

  • Sales Team Lead

    6 days ago


    Santa Fe, New Mexico, United States Dufresne Spencer Group Full time

    Job Title: Sales Team LeadAbout Us:Dufresne Spencer Group is a leading retail organization with a strong presence in the market. We are committed to providing exceptional customer service and creating a positive shopping experience for our customers.Job Summary:We are seeking a highly motivated and experienced Sales Team Lead to join our team. The successful...


  • Santa Fe, New Mexico, United States Enchanted Sky Hospice LLC Full time

    Job OverviewWe are seeking an experienced Administrative Coordinator to join the Enchanted Sky Hospice LLC team. As an integral part of our operations, you will be responsible for providing administrative support to ensure the smooth functioning of our business.Key ResponsibilitiesClerical and Administrative Functions: Provide high-level administrative...

  • Food Service Cashier

    2 weeks ago


    Santa Fe, New Mexico, United States Compass Group Careers Full time

    Job OverviewWe are actively seeking dedicated individuals for full-time CASHIER/FOOD SERVICE WORKER roles within our organization.Location: Various locations available.Schedule: Full-time hours with day, evening, and weekend shifts offered. Specific details will be discussed during the interview process.Experience: No prior experience necessary; we are eager...

  • Registered Nurse

    1 week ago


    Santa Fe, New Mexico, United States TalentBurst, Inc Full time

    Position Overview: TalentBurst, Inc is currently seeking a skilled travel nurse RN specializing in the Emergency Department (ED) for an exciting travel nursing opportunity.Key Responsibilities & RequirementsSpecialty: Emergency Department (ED)Discipline: Registered Nurse (RN)Employment Type: TravelShift: 12-hour night shiftsWeekly Hours: 36 hoursDuration: 13...


  • Santa Fe, New Mexico, United States Salvationarmytucson Full time

    **Job Summary**The Salvation Army in Santa Fe New Mexico is seeking a highly motivated and detail-oriented Production Assistant/Sales Associate to join our team at the Thrift Store. As a key member of our sales team, you will be responsible for providing exceptional customer service, processing sales transactions, and maintaining a clean and organized store...


  • Santa Fe, New Mexico, United States Dufresne Spencer Group Full time

    Job Title: Sales Team LeadCompany: Dufresne Spencer GroupJob Summary:We are seeking a highly motivated and experienced Sales Team Lead to join our team at Dufresne Spencer Group. The successful candidate will be responsible for providing support to the Sales Manager and assisting with management duties as directed.Key Responsibilities:Manage all departments...


  • Santa Fe, New Mexico, United States HomeGoods Full time

    About the OpportunityWe are seeking a highly skilled and experienced Assistant Store Manager to join our team at HomeGoods. As a key member of our store leadership team, you will be responsible for assisting the Store Manager in the areas of merchandising, operations, customer service, and human resources.Key ResponsibilitiesAssist in the development and...