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Administrative Assistant

4 months ago

Kingston, New York, United States Hutton Brickyards Retreat + Event Center Full time

Hutton Brickyards Retreat + Event Center

Join our fast-paced team Welcome to Hutton Brickyards, a 100-acre Hudson River Valley resort made for getaways, weddings, and events. We are passionate about delivering curated experiences and events to our guests, providing genuine relaxation and deep connections to nature. You'll be working alongside a fast-paced team of diverse and dedicated individuals who are passionate about the guest experience.

Administrative Assistant:

The Administrative Assistant provides high-level administrative and professional support to the General Manager. The Administrative Assistant will be a seasoned professional who maintains poise in fast-paced situations and will be required to use independent judgment and initiative in the planning, organization, and performance of confidential and time-sensitive administrative assignments. They are responsible for close collaboration with the property's operational leads to support key business initiatives and guest needs.

Responsibilities:

Plan, schedule, and organize the General Manager's schedule and related business activities via Microsoft outlook.
Coordinate day-to-day activities by managing schedule conflicts and challenges and providing daily itineraries.
Develop and maintain relationships with ownership, investors, company associates, key vendors, and property VIP's.
Originate, organize, and maintain documents pertinent to the property's operation.
Transcribe accurate meeting notes and distribute as needed.
Respond and/or direct inquiries (phone, email) appropriately throughout the property.
Arrange travel (accommodations, transportation, itineraries) for the General Manager.
Provide additional support to the guest services team as needed.
Serve as a point of contact for VIP clients, address their requests and coordinate amenities.
Review and respond to online reviews daily.
Plan, organize, implement associate engagement events and celebrations.
Other duties as assigned.
Job Requirements:Must have a minimum of (2) years related administrative experience and or hospitality customer service experience.
Proficiency in Microsoft Suite, specifically Word, Outlook, PowerPoint, and Excel.
Demonstrated ability to perform efficiently in a fast-paced, high-demand environment.
Proficient problem-solving skills with the ability to gather and analyze information.
Excellent written and verbal skills.
Ability to organize work, establish priorities, and meet deadlines while maintaining a positive, professional demeanor.
Availability for normal business hours, with flexibility to work hours outside the typical workday based on business demands is required.
Benefits

HEALTH AND WELLNESS

Health Insurance is available on the first of the month after hire

We value the health and wellness of you and your family. Full time associates can enroll in medical, dental and vision coverage and part-time associates averaging 17.5 hours a week can enroll in dental and vision coverage. Everyone's needs are different and there is something for everyone with numerous supplemental insurances to choose from.

We know that life gets in the way, and YOU deserve to recharge.

Full-time associates receive paid time off within the first 90 days of employment. We also offer paid holidays for eligible associates. If you stick with us for five years or more, enjoy paid days off for your Birthday and Employment Anniversary date

EXCITING EXTRAS

On Demand Pay - Why wait for pay day – get your pay when you need it 24/7.

Pet Insurance - We cover the whole family, and all associates are eligible for discounted pet insurance.

401k Plan - Nobody wants to work forever, start planning for your future now.

Hotel Discounts - It's one of the biggest industry perks.

Shoes for Crews - All associates are eligible for a shoe subsidy through Shoes for Crews.

Hutton Brickyards is managed by Waterford Hotel Group.

At Waterford Hotel Group we pride ourselves on cultivating a workplace that feels like home and brings out the best in you, each and every day. We will celebrate your successes, appreciate your strengths, and offer an environment where each of us can truly be ourselves. We provide competitive compensation and benefits, a tight-knit and supportive work environment, plus numerous opportunities for professional development and advancement. Come for a JOB, stay for a CAREER.

For more information, please visit our website at

EOE/M/F/D/V

Source: Hospitality Online