Administrative Assistant

1 month ago

Jersey City, New Jersey, United States BAE Systems Full time
Job Description

Join a dynamic and mission critical business that contains a growing and diverse portfolio of opportunities in the BAE Systems Electronic Systems Sector.

Our flexible work environment offers remote works options, flexible hours, and a 9/80 schedule with every other Friday off.
We put our customers first - exemplified by our mission: "We Protect Those Who Protect Us".

Job Description:


BAE Systems, Electronic Systems Business Winning is seeking a highly motivated Executive Administrator to provide support to the Vice President of International Business Development and the Senior Director of Business Winning and other leadership team members as needed.

The position requires executive communication skills, strong collaboration, a high level of judgement, strong organizational skills, tremendous attention to detail and the ability to meet tight deadlines while balancing multiple priorities.

This position requires a high level of integrity and discretion in handling sensitive information.

This role will also operate as part of a highly collaborative administrative team, ensuring seamless leadership team coverage and support as required.


Responsibilities include, but are not limited to:
Organizational skills - ability to prioritize tasks, manage calendars, schedules and keep track of documentation (filing - electronically)
Proficient with office software such as Microsoft Office Suite and email protocol, web-based applications and business processes and the use of office equipment
Communication skills - ability to communicate effectively with all levels of employees, internal and external customers, with clear and concise command of grammar
Sound interpersonal skills and ability to develop and maintain relationships
Adaptable in handling multiple tasks and customers without compromising quality, operating independently using judgment and time management
Timeliness, accuracy and attention to detail - approaching tasks from start to finish with proficiency, such as data entry and proofreading documents
Plan and manage internal and external events and provide hospitality
Maintain and order office, coffee, water supplies and/or arrange catering
Required Education, Experience, & Skills
High School/GED and 6+ years of experience
Requires proven advanced working knowledge of commonly used PC/ Microsoft Office applications
and office equipment. Specifically Excel and PowerPoint.
Knowledge and experience with travel and expense applications
Fast paced work environment, must be well organized and work well under pressure.

Exerts normal physical energy associated mostly with sitting and may occasionally stand or walk to perform the work of the position.

May lift light office supplies weighing up to 15 pounds and/or operate technical equipment such
as computers and peripherals.
Preferred Education, Experience, & Skills
Associates Degree
Working knowledge of Concur - travel software
Strong experience with arranging international travel and supporting a remote team that supports ongoing international and domestic travel.
Notary Public certification would be a plus.
5+ years of experience performing administrative duties supporting remote teams of 20 people or more.
Pay Information

Full-Time Salary Range:
$ $96580

Please note:
This range is based on our market pay structures.

However, individual salaries are determined by a variety of factors including, but not limited to:

business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.


Employee Benefits:

At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.

Regular employees scheduled to work 20+ hours per week are offered:

health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.

We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.

Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.

Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S.

subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services.

Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems.

Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions.

As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale.

At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics.

Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world.

Our products and capabilities can be found everywhere - from the depths of the ocean to the far reaches of space.

At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact - for our customers and the communities we serve.


Our Commitment to Diversity, Equity, and Inclusion:

At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong.

We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive.

We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change.

Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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