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Administrative Assistant III

3 months ago

Madison, Wisconsin, United States University of Wisconsin Madison Full time


Details

Posted: 30-Dec-23

Location: Madison, Wisconsin

Salary: Open

Categories:

Administrative/Support
Staff/Administrative

Internal Number: US



Job Summary:

This position serves as the Administrative Assistant at the Tommy G. Thompson Center on Public Leadership. This position is a primary point of contact for all administrative management for the Center. Responsibilities of this position are performed independently and include: working directly with the Center's staff and student hourlies on finances, budgets, expenditures, and other program support; and making day-to-day decisions on office and organizational needs. This position is under the general direction of the Center's Assistant Director.
This position requires a comprehensive knowledge of, and ability to interpret and analyze college and university policies, state and federal laws, rules and regulations relating to accounting and purchasing, travel expense reporting, time management, and record maintenance. This position requires excellent customer service skills, project management, organizational skills, facilitation and negotiation skills, and the ability to interact positively and independently with university administration, faculty, staff, students, and the community. Requirements include strong oral and written communication skills, management skills, good judgment and decision-making ability, data interpretation and analysis, exacting attention to detail and prioritization, as well as the ability to handle a wide variety of tasks simultaneously. The position also requires an ability to manage social media and develop pages for and edit websites. The incumbent of the position must have a high comfort level in working directly with persons of differing political opinions and ideologies.



Responsibilities:
Provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities.
  • 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 20% Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums
  • 20% Prepares and audits complex records, edits documents, and reviews work done by others
  • 20% Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures
  • 30% Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures


Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion



Education:

Preferred
H.S. Diploma



Qualifications:

Experience with the following functions:
-Research, writing, and editing.
-Using Microsoft Office (Outlook, Excel and Word) and Adobe.
-Using Microsoft Publisher and Excel to create spreadsheets, charts, graphs, or infographics.
-Operating a website (e.g. Wiscweb WordPress) and social media (e.g. Facebook, Twitter) presence.
-Using audio-recording equipment and programs (e.g. SoundCloud, Spotify, iTunes).
-Event planning.
-Maintenance of budget, financial, purchasing, public, and other records.
-Understanding of the diversity of viewpoints.
Preferred:
-Familiarity with Eloqua
-Experience using Shop UW



Work Schedule:

Typical hours for this position are 8:00 a.m.-4:30 p.m., with some flexibility.



Work Type:

Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.



Appointment Type, Duration:

Ongoing/Renewable



Salary:

Minimum $20.00 HOURLY
Depending on Qualifications
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.



How to Apply:

Please click on the "Apply Now" button to start the application process.
For questions on the position, contact: Ruth Brash, and
To apply for this position you will need to upload a cover letter, resume and contact information for at least three professional references, including your current supervisor. References will not be contacted without advance notice.
Your cover letter should address your qualifications as they pertain to the qualifications listed above.



Contact:

Ruth Brash

Relay Access (WTRS): See RELAY_SERVICE for further information.



Official Title:

Administrative Assistant III(AD003)



Department(s):

A48-COL OF LETTERS & SCIENCE/TOMMY G. THOMPSON CTR



Employment Class:

University Staff-Ongoing



Job Number:

291382-CP



The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

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About University of Wisconsin Madison
The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. Our students, staff, and faculty partake in world-class education and conduct prolific research that solves real-world problems. Our guiding principle is the Wisconsin Idea, a commitment to outreach that creates a better future for our state, our nation, and the world. We value the contributions of each person and recognize that diversity is a source of strength, creativity, and innovation.
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