Executive Administrative Assistant

3 days ago


Madison, Wisconsin, United States Tim O'Brien Homes LLC Full time
Job Overview

We're seeking a highly skilled and organized Executive Administrative Assistant to provide exceptional support to our President. This role is responsible for managing daily tasks, special projects, and schedules, as well as serving as a key point of contact between the President and team members.

Key Responsibilities
  • Prepare meetings and take detailed minutes
  • Act as the primary contact for the high-level executive
  • Perform office management duties, including organizing filing systems and ordering office equipment and supplies
  • Assist with project management for annual company initiatives and President's special projects
  • Manage and maintain monthly and quarterly reports
  • Coordinate monthly and quarterly leadership team meetings and events
  • Manage and coordinate business travel schedules for the President
  • Assist the President with their professional and personal calendar schedule
  • Compose and type routine correspondence using Microsoft Word and Outlook software
  • Perform data entry into Excel spreadsheets and produce Pivot Tables and Graphs to display data
Requirements
  • At least 2+ years of experience as an executive assistant or in a supportive role
  • Ability to work under tight deadlines and handle confidential information
  • Proficiency in Microsoft Office
  • High school diploma or equivalent
  • Excellent time management, organizational, interpersonal, and communication skills
About Tim O'Brien Homes LLC

Tim O'Brien Homes LLC is a leading semi-custom single-family home builder in the Milwaukee and Madison, Wisconsin areas. We're committed to energy efficiency, innovative designs, and green building practices. Our homes are 3rd party tested and certified to exceed state energy efficiency and green guidelines, backed by a 5-Year Energy Guarantee.

We're a team that lives by seven Core Values, which guide our daily work and commitment to customers, vendor partners, and each other. We offer a range of benefits, including health, dental, 401(k), PTO, and more.



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