Office Coordinator

2 months ago

Charlotte, North Carolina, United States CohnReznick Full time
As CohnReznick grows, so do our career opportunities. As one of the nation's top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do

YOUR TEAM.

We currently have an exciting career opportunity in our Administration team for an Office Coordinator based out of our Charlotte office.

CohnReznick is a hybrid firm and most of our professionals are located within a commutable distance to one of our offices. Due to the nature of this role, this position is considered 100% on-site which means it must be consistently performed at an assigned CohnReznick office location and require daily commute to the office location.

WHY COHNREZNICK?

At CohnReznick, we're united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it's working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your "why" at the firm.

We believe it's important to balance work with everyday life - and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volunteer.

YOUR ROLE.

Responsibilities include but not limited to:
  • Frontline contact for employee and guests; greeting and assisting visitors, vendors clients and new hires to the office
  • Contacting and escorting outside vendors around the office as they perform maintenance service and repair (TV, plants, coffee stations, etc.)
  • Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate
  • Monitor Office Services mailbox for general business support needs and requests
  • Communicating with facility management on any office repairs and maintenance as needed; submits service tickets in building property management system; inform building security regarding visitor access to the building
  • Knowledge of reservation system and assisting employees with workplace seating
  • Attending to general issues and fixing simple problems; including IT support matters
  • General administration work such as operate copy/scanner, prep work for scanning and, print and bind projects, as needed (Financial Services)
  • Management of assigned lockers
  • Create and send Certified/FedEx
  • Ordering of stationery and financial covers
  • Process Daily Check Deposits
  • Employee expense reports - review/coordinate approval
  • Notary Public (we will certify)
  • Assist with monitoring and processing requests in the E-file inbox as needed
  • Reviews, codes, and processes vendor invoices
  • Review and post employee expense reports
  • Financial Statements for Quality Control - Printing, binding, and sending to clients
  • Gather Marketing/Recruiting supplies
  • Scanning 1040 client documents
  • Insert 1040 Scanning Sheets
  • Answer phones and route voicemail to respective employees; including e-fax
  • Coordinates and/or schedules internal and external meetings
  • Arrange in-house trainings, reserve/manage meeting room availability, coordinate attendees, and arrange meal service
  • Assists with planning, organizing, and facilitating office events
  • Catering (including dietary restrictions) and replenishing of snacks; setup assistance with social events and food deliveries; purchasing and inventory supply
  • Retrieve mail and packages daily, sort mail, delivery of certified, checks, scan, and email other mail to appropriate parties
  • Assists with ordering general office supplies, pantry supplies, toners, letterhead and as needed; maintain office and kitchen inventory as it arrives
  • Operates manual and electrical mailing equipment; run mail thru Postage Meter
  • Daily maintenance of copiers and printers, including toner, paper supplies and scheduling service as needed; schedule service, change toner, order toner for printers/copiers
  • Arrange for courier service as needed
  • Clean coffee machines on daily/weekly basis
  • Running errands (bank deposits) and making deliveries around the office or to external parties
  • Oversee general activities and maintain general upkeep of office; ensure office cleanliness of office premises
  • Report any updates or pertinent issues that need addressing to the Senior Operations Manager and assists with special projects
  • Handling a variety of day-to-day office and clerical tasks; ad hoc administrative duties
YOUR EXPERIENCE.

The successful candidate will have:
  • Strong written and verbal communication skills
  • Excellent organizational and time management skills
  • Great customer service and interpersonal skills
  • Friendly, service-oriented personality
  • Keen attention to detail
  • Problem-solving and basic troubleshooting skills
  • Knowledge of Microsoft Office Suite
  • Comfortable in a fast-paced environment
Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or one of our other roles.

CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see Equal Employment Opportunity Posters.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.

CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

#LI-Onsite

#LI

#GD

#CB

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