Executive Administrative Assistant

2 months ago

Westerville, Ohio, United States JPMorganChase Full time

Job Description
Become an integral part of our Home Lending Finance team where you will have the opportunity to work in a fast-paced organization supporting the Chief Financial Officer and his direct reports each day. This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant in Home Lending, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
You will be managing calendars, coordinating meeting invitations, arranging travel, processing expenses, managing expense exception queues, and managing projects such as team events and town halls.
Job Responsibilities

  • Proactive management of calendars, including swift setup of meetings through coordination with a broad set of senior executives & their admin teams, timely production of meeting materials, and meeting location coordination
  • Complete domestic and international travel arrangements: coordination of flights, hotels, visas, ground transportation logistics in accordance with company policy
  • Organize and manage various business management related projects such as town halls and other employee events
  • Coordinate and prepare materials for staff / team meetings
  • Manage expense processing through Concur and order office supplies and manage expense exception queues
  • Support staff onboarding and off boarding including technology setup and access requests
  • Assist with overflow, special projects and peer back-up coverage

Required qualifications, capabilities and skills:

  • Extremely organized and detail-oriented with strong time-management skills
  • High proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
  • Self-starter with sense of urgency and professional demeanor
  • Effective interpersonal skills that support a welcoming environment and positive team culture
  • Must be able to prioritize and work overtime and support travel after hours as needed (not frequent)
  • Motivated by collaborative environment and willing to go the extra mile
  • High school diploma or GED, plus five or more years of experience in an Administrative or Executive Assistant role.
  • Experience managing busy executive and multiple calendars and booking travel

Preferred qualifications, capabilities and skills:

  • Willingness to learn business context and understand how and why tasks meet business needs
  • Proven experience managing multiple priorities and ensuring projects are completed on time
  • Bachelor's Degree

This position is 5 days in the office.
About Us
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, discretionary incentive compensation which may be awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans
About the Team
Our Consumer & Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We're proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions - all while ranking first in customer satisfaction.

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