Inventory Coordinator

4 weeks ago

Miami, Florida, United States UOMUOMUS Full time
Current Employees:

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Inventory Clerk

The University of Miami UHealth/SoLé Mia opening June 2025, will bring high-quality academic medicine to North Miami, Aventura and surrounding communities. Our expert team of physicians and staff will represent a wide range of specialties, including NCI–designated Sylvester Comprehensive Cancer Center and Bascom Palmer Eye Institute, the number-one eye hospital in the nation. UHealth at SoLé Mia will also deliver the latest in urologic treatments from the renowned Desai Sethi Urology Institute as well as top-notch care from UHealth's nationally ranked neurology and neurosurgery programs.

UHealth/SoLé Mia has an exciting opportunity for a full time Inventory Coordinator with a hire date of December, 2024. Be part of the UHealth Difference.

The Inventory Coordinator oversees the overall accuracy and efficiency of the UHealth Systems medical supply inventory and inventory systems including both perpetual and expensed based inventories. The incumbent is responsible for meeting the applicable regulatory requirements from entities such as the FDA and Joint Commission. He/she trains staff on inventory functions within the PMM system and educates staff hospital-wide on the proper care and maintenance of supplies. The Inventory Coordinator must interact continually and effectively with all staff, responding to and anticipating their inventory needs in a timely manner.

  • Maintains a system for proper control, maintenance, and utilization of all supplies, in accordance with Joint Commission and other relevant standards. Reviews all inventory levels and adjusts to maintain adequate inventory turns and recommends removal of obsolete and slow-moving items.
  • Assures that all supplies are received/entered into the stock system timely and put in the correct bin locations at the warehouse.
  • Maintains the rotation of supplies and removal of outdated items.
  • Coordinates and schedules regular cycle counts house-wide and communicates the results to management.
  • Manages the annual fiscal year-end inventory, explaining variances and adjustments.
  • Adheres to specific established procedures for the stocking of the case cart system utilizing the preference list system and supply carts in the OR.
  • Maintains all supply areas and pars level carts and/or automated dispensing supply systems in a clean, neat and orderly fashion and assures that all supply shelves and bins are labeled with the appropriate par levels, all items are counted correctly and placed in their correct location, and all over stocked items are returned for credit and all damaged goods are returned for exchange.
  • Ensures that all items removed from the warehouse/supply area are expensed to the correct department.
  • Maintains material management inventory system (MMIS) including the applications of par level, min-max parameters, etc.
  • Provides input to the buyers regarding variations from the normal movement of supplies and anticipated demand.
  • Reviews the recommended reorder report and works with the buying staff to achieve optimal stock levels.
  • Analyzes reports (i.e., ABC analysis, usage history etc.) to target efforts to maximize inventory efficiencies.
  • Coordinates the process for monthly departmental expired product checks, conducts audits, and adjust PAR levels as necessary to minimize waste throughout the organization.
  • Assists product recall administrator in pulling product from inventories that has been identified in an alert or recall and communicates to affected staff and introduces substitute product. Attends the organization's product evaluation and standardization committee meetings and follows through on changes to stock or data gathering as needed and is responsible for assuring that all computer processing has been entered and completed on a daily basis.
  • Responsible for assuring that all work areas and storage areas are maintained in a safe and proper appearance. Maintain and assist in coordinating effective communications between nursing, surgery, and all other departments. Works with department managers to assure the par levels are reviewed annually for usage and need.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

  • High School diploma or equivalent
  • Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

  • Skill in completing assignments accurately and with attention to detail.
  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
  • Ability to process and handle confidential information with discretion.
  • Ability to work evenings, nights, and weekends as necessary.
  • Commitment to the University's core values.
  • Ability to work independently and/or in a collaborative environment.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H6

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