Current jobs related to Administrative Assistant II - Miami, Florida - Eleventh Judicial Circuit of Florida

  • Research Administrator II

    2 weeks ago

    Miami, Florida, United States Stanford University Full time

    About the RoleStanford University is seeking a highly skilled Research Administrator II to join our team in the Department of Pathology. As a key member of our research administration team, you will play a critical role in managing the proposal preparation and post-award activities on grants, contracts, and program projects.Key ResponsibilitiesReview and...

  • Research Administrator II

    2 weeks ago

    Miami, Florida, United States Stanford University Full time

    About the RoleStanford University is seeking a highly skilled Research Administrator II to join our team in the Department of Pathology. As a key member of our research administration team, you will play a critical role in managing the proposal preparation and post-award activities on grants, contracts, and program projects.Key ResponsibilitiesReview and...

  • Legal Assistant II

    4 weeks ago

    Miami, Florida, United States Church World Service Full time

    Position: Paralegal II - FLAbout Church World ServiceAt Church World Service, we strive for a future where everyone has access to essential resources, a voice in their community, and a secure place to call home.Role OverviewThe Paralegal II will support the Attorney and other paralegals in the preparation of case files and community outreach efforts.Key...

  • Legal Assistant II

    4 weeks ago

    Miami, Florida, United States Church World Service Full time

    Paralegal II - FLAbout Church World ServiceAt Church World Service, we strive for a society where every individual has access to essential resources, a voice in their community, and a secure environment to thrive.Role OverviewThe Paralegal II will support the Attorney and/or fellow paralegals in the preparation of case documentation and community outreach...

  • Administrative Assistant

    4 weeks ago

    Miami, Florida, United States Ways Were Go Full time

    Job DescriptionPosition:Administrative AssistantLocation: Miami, FL Employment Type: Full-Time Overview: We are looking for a meticulous and proactive Administrative Assistant to become a vital part of our organization. The successful candidate will deliver comprehensive administrative support to facilitate the smooth functioning of our office. This role...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Visa Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our Visa Money Movement team. As an Administrative Assistant, you will provide day-to-day administrative support to ensure the smooth functioning of our respective departments.Key ResponsibilitiesProvide support to executive assistants in assigned requests, tasks,...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Sharpcontra Full time

    Job SummarySharpContra is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Miami. As the first point of contact for our clients and visitors, you will play a crucial role in creating a welcoming and professional atmosphere.Key ResponsibilitiesGreet and Assist: Greet and assist visitors, clients, and employees with...

  • Administrative Assistant

    3 days ago

    Miami, Florida, United States Compass Group Careers Full time

    Job SummaryJob Title: ADMIN, OFFICE PERSONNELJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office, including answering phones, responding to emails, and performing various clerical tasks.Key...

  • Administrative Assistant

    4 days ago

    Miami, Florida, United States Doeren Mayhew CPAs and Advisors Full time

    {"h1": "Administrative Assistant Opportunity at Doeren Mayhew CPAs and Advisors", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our Financial Institutions Group in Miami, Florida. As a key member of our team, you will provide support to our Shareholders, Managers, and Auditors, assisting with daily office needs...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Superior Landscaping & Lawn Service, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Superior Landscaping & Lawn Service, Inc.The ideal candidate will have previous experience working in a fast-paced office environment and possess excellent communication and interpersonal skills.Key Responsibilities:Greet all visitors and clients in...

  • Administrative Assistant

    2 weeks ago

    Miami, Florida, United States Miami-Dade Seaport Department Full time

    Job Title: Clerk 4 **Job Summary:** We are seeking a highly skilled Clerk 4 to join our team at the Miami-Dade Seaport Department. As a key member of our administrative staff, you will be responsible for providing exceptional support to our operations team. **Responsibilities:** * Provide administrative support to the operations team, including data...

  • Administrative Assistant

    4 days ago

    Miami, Florida, United States Miami Rescue Mission Inc Full time

    Job Title: Administrative ClerkWe are seeking a highly organized and detail-oriented Administrative Clerk to join our team at The Caring Place Thrift Store in Miami, FL.Job Summary:The Administrative Clerk will provide clerical support and dispatch responsibilities as directed by the Office Manager. This role requires excellent communication skills,...

  • Legal Assistant II

    4 weeks ago

    Miami, Florida, United States Church World Service Full time

    Legal Assistant II - FLAbout Church World ServiceAt Church World Service, we strive for a world where everyone has access to essential resources, a voice, and a secure environment.ObjectiveSupport the Attorney and/or other legal assistants in organizing case documentation and engaging with the community.Key ResponsibilitiesEvaluate applicant qualifications...

  • Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Inkspirenize Full time

    Job OverviewInkspirenize is seeking a highly organized and detail-oriented Customer Service Representative to join our team. As the first point of contact for our company, this role plays a crucial part in delivering a professional, friendly, and efficient customer service experience.Key ResponsibilitiesGreeting and Welcoming: Greet and welcome guests in a...

  • Multilingual Administrative Assistant

    3 weeks ago

    Miami, Florida, United States Caribbean Foods Company Full time

    Administrative Assistant RoleCaribbean Foods Company is looking for a dedicated Administrative Assistant to become a vital part of our organization. The successful applicant will demonstrate strong computer proficiency, adeptness in data management, effective communication skills, and document organization. This role requires exceptional organizational...

  • Senior Administrative Assistant

    6 days ago

    Miami, Florida, United States University of Miami Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at the University of Miami. As a key member of our administrative staff, you will play a critical role in supporting the day-to-day operations of our Ambulatory Surgery Unit.Key ResponsibilitiesManage administrative projects to support surgical...

  • Administrative Assistant

    3 days ago

    Miami, Florida, United States ABM Industries Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at ABM Industries. As a key member of our support staff, you will be responsible for providing exceptional customer service, managing paperwork, and utilizing excellent verbal and written communication skills.Key ResponsibilitiesAssist customers with a high...

  • Administrative Assistant

    5 days ago

    Miami, Florida, United States ABM Industries Full time

    Job SummaryWe are seeking a highly skilled and organized Clerk to join our team at ABM Industries. As a key member of our administrative staff, you will be responsible for providing exceptional customer service, managing paperwork, and utilizing excellent verbal and written communication skills.Key ResponsibilitiesAssist customers with a high volume of...

  • Senior Administrative Assistant

    3 days ago

    Miami, Florida, United States Royal Caribbean Group Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide advanced secretarial support to our senior executives. The ideal candidate will have a strong background in administrative operations, excellent communication skills, and the ability to work effectively under pressure.Key ResponsibilitiesManage the daily...

  • Administrative Assistant

    2 days ago

    Miami, Florida, United States Yoh, A Day & Zimmermann Company Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to support our senior executives in a fast-paced television production office. The ideal candidate will have strong verbal and written communication skills, with full fluency in spoken and written Spanish and English.Key ResponsibilitiesScheduling: Effectively maintain the...

Administrative Assistant II

4 months ago

Miami, Florida, United States Eleventh Judicial Circuit of Florida Full time
Description

Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary.

The essential function of the position within the organization is to provide advanced administrative, organizational, and clerical support to the Circuit Civil Division.

The position is responsible for administrative and clerical tasks of moderate responsibility and works under general supervision of the Circuit Civil Division Director.

Work requires independently developing work methods and sequences to provide administrative support for the Circuit Civil Division Judges and judicial staff in all aspects of Court Operations.

This position is eligible for a hybrid remote work/onsite schedule after a 90-day period, as outlined by existing Circuit policies and procedures.

Responsibilities

Provides administrative support to the director, case management team and other court staff; and may provide temporary coverage for other administrative support staff, as needed.

Composes/drafts correspondence, court orders, pleadings, memoranda, reports, e-mails, and other documents observing strict confidentiality; and transcribes documents.

Answers telephone calls and greets visitors; provides information to the public and resolves issues or directs caller/visitor to appropriate office or staff as required.

Coordinates and manages the assignment of courtrooms for trials, special proceedings and events for Circuit Civil Judges, County Civil Judges and Probate Judges at the Dade County Courthouse facility.

Reviews and compiles statistical reports for Circuit Civil Division including case management, case age analysis, filed, closed and pending case loads, and monthly trial statistics.

Schedules appointments/meetings and maintains calendars, coordinates schedules for staff and keeps supervisor(s)/staff apprised of appointments.
Sets up and maintains files, books, records, and other departmental systems of responsibility; and provides database updates as required.

Gathers and maintains information/data to support periodic and special reports for the area of responsibility; makes copies and distributes to appropriate personnel or departments as designated.

Collects and analyzes data for statistical reports; and assists in conducting surveys.
Retrieves and sorts incoming mail, screens mails, and refers the mail or e-mail to the appropriate parties/departments.
Extracts, summarizes, and assembles material from files.
Keeps accurate records, creates, and organizes files and maintains complex filing systems, which includes confidential files.
Plans and maintains an adequate supply of office materials and supplies.

Drafts documentation for the court as to parties' progress and compliance; provides correspondence as necessary; and distributes reports to parties and collaterals as appropriate.

Schedules and facilitates in-service training.

Attends staff and other professional meetings to exchange information and/or to take minutes; transcribes minutes and distributes to appropriate personnel.

Provides assistance to court staff to achieve task completion and assist in meeting deadlines.
Performs other office and administrative tasks as required.

Qualifications

Graduation from an accredited college with a Bachelor's degree.
Two (2) years of experience in business administration, performing office, legal secretary, or paralegal work.

Knowledge, Skills and Abilities (KSAs):
Knowledge of the organization, operation, function, and jurisdiction of the court of assignment.
Knowledge of modern office practices and procedures.
Proficient in business English, grammar, spelling, and punctuation.
Thorough knowledge of secretarial practices and procedures.
Ability to communicate effectively in writing and orally.
Ability to understand and follow oral and written instructions.
Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures.
Ability to accurately maintain a variety of complex records.

Ability to establish and maintain effective working relationships with the judiciary, court administration personnel, and other private and public agency staff.

Ability to work with minimal supervision and recognize and establish work priorities.
Ability to handle sensitive matters with integrity and confidentiality.
Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact and patience.
Proficient in Microsoft Office Suites, i.e. Outlook, Word, Excel, Zoom, Teams, etc.
Ability to complete data entry and retrieve information.
Ability to be flexible and open to learning new procedures and techniques.
Ability to prioritize and multitask.

Knowledge of or the ability to learn technology platforms and other court related systems as it relates to the position.

Working Conditions/Physical Demands/Licenses Certifications

Working Conditions:
Moderate noise; business office setting.

Physical Demands:


Work involves a significant amount of standing, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.