Administrative Assistant 3, MD Program Curricular Affairs

Administrative Assistant 3, MD Program Curricular Affairs

R0143685

Medicine, Reno - University of Nevada School of Medicine

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at or For UNR Med professional job postings, please contact the Office of Professional Recruitment at

Job Description

The University of Nevada, Reno School of Medicine is seeking an Administrative Assistant 3 to support the Associate Dean of Curricular Affairs for the MD Program. This position offers an exciting opportunity to contribute to the dynamic and fast-paced professional environment of the M.D. program's curricular operations. This position will provide administrative and project support to the Associate Dean and will interface and maintain strong working relationships across the School of Medicine staff, faculty, and students.

Responsibilities include, but are not limited to:

• Resolve administrative questions and issues not requiring the leader's personal attention and as a liaison when communicating with managers and representatives from other schools and organizations.
  
• Stay informed about issues, problems, situations, and activities of special interest to the leader regarding the organization and its programs.
  
• Escalate issues to Associate Dean appropriately.
  
• Review, proofread, and edit documents prepared for signature, ensure content, completeness, and accuracy of documents, reports, forms, records, and other materials, distributions and archiving.
  
• Manage and schedule leader appointments and engagements, responding timely.
  
• Organize and maintain confidential records and files, ensure compliance with state and federal laws and regulations.
  
• Plan and organize events, including sourcing locations, catering, teleconferencing, and other amenities and supplies.
  
• Conduct research and provide information, reports, and recommendations.
  
• Manage and assist with assigned budget(s), track expenses, provide reports to the Associate Dean.
  
• Purchase supplies and complete account reconciliation and accounting processes within specified time frames.
  
• Ensure agendas, background information, minutes, and other pertinent materials are prepared and distributed, maintain official minutes and records of assigned meetings.
  
• Make travel arrangements for the Associate Dean, guest speakers, faculty, and staff.
  
• Coordinate employee recruitment efforts.
  

PER EXECUTIVE ORDER

ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31ST, 2024.

Please refer to the link for more information: Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

Required Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR
  
• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR
  
• An equivalent combination of education and experience as described above.
  

Preferred Qualifications

Candidates with intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat and Zoom or Teams are encouraged to apply.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27 (Entry, Step 01 $22.13/hr - Step 03 $24.02/hr)

In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01.

For more information, visit the Classified Salary Calculator

Perks of PERS

Classified Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. The PERS retirement plan is beyond compare. Please visit the Benefit Estimator Retirement Calculator for more information.

"I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together I'm completely secure and confident that my retirement will always be there for me." - Robin F.

Perks of Working at UNR

• Health insurance options including dental and vision - Health Insurance
  
• Life insurance, generous annual and sick leave - Classified Benefits
  
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center
  
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues.
  
• Several Diversity Committees and Affinity Groups focusing on campus-wide diversity initiatives to ensure we are working to create a diverse and welcoming campus climate. Diversity Groups
  
• Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC
  

Classified Staff Grants-In-Aid Benefit

For more information about the Classified Staff Grant-In-Aid Benefit, please visit: Classified Staff Grant-In-Aid Benefit

Classified Employee Family Opportunity Program

Additionally, we offer a Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent). For more information, please visit: Classified Employee Family Opportunity Program

Exempt
No

Full-Time Equivalent
100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to review of applications, please contact the candidate helpdesk at

Attach the following attachment(s) to your application

Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter - (required)

Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada, Reno School of Medicine

To apply, visit

Founded in 1874, the University of Nevada, Reno is the State of Nevadas land grant institution with a statewide mission and presence. The University of Nevada, Reno is a Carnegie I Research Institution and has been recognized as a "Top Tier" Best National University by U.S. News & World Report. With an enrollment of nearly 21,000 students we offer 145 Tier 1 accredited degree programs. Located in the picturesque Truckee Meadows the University of Nevada, Reno is surrounded by numerous state and national parks, is 45 minutes from beautiful Lake Tahoe, and four hours from San Francisco.

The University of Nevada, Reno recognizes that diversity promotes excellence in education and research. We are an inclusive and engaged community and recognize the added value that students, faculty, and staff from different backgrounds bring to the educational experience.

The Nevada System of Higher Education (NSHE) is committed to providing a place of work and learning free of discrimination on the basis of a persons age, disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race, or religion.

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