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Administrative Assistant

2 months ago

Reno, Nevada, United States Washoe County School District Full time

Job Summary

The Washoe County School District is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our office operations, ensuring the smooth functioning of our daily activities.

Key Responsibilities

  • Prepare and maintain accurate records, reports, and files
  • Provide exceptional customer service to students, parents, employees, and the general public
  • Assist in the development of office policies and procedures
  • Train personnel in office duties and procedures
  • Tabulate statistical data and verify information
  • Sort and distribute mail, arrange appointments, and prepare entry and exit forms
  • Maintain calendars, schedules appointments, meetings, and conferences
  • Prepare and maintain financial and statistical records
  • Engage in cash transactions in accordance with prescribed procedures
  • Respond to requests for records and fulfill those requests in a timely manner

Additional Responsibilities (School Assignment)

  • Review incoming variance information, verify accuracy, and record variances
  • Print reports, direct telephone calls, and maintain student variance information data base
  • Develop annual variance summary report
  • Respond to subpoenas authorizing release of student information

Requirements

  • Equivalent to a high school diploma
  • Three years of recent records keeping and responsible secretarial experience
  • Knowledge of operating standard office equipment, preparing and maintaining accurate records, analyzing, and problem solving
  • Ability to perform simple mathematical computations, basic bookkeeping, and financial record keeping
  • Understanding of District and school rules, regulations, policies, and operating procedures

Skills

  • Working with a minimum of direction
  • Providing good and responsive customer service
  • Establishing and maintaining effective working relationships
  • Communicating with diverse groups
  • Displaying tact and courtesy
  • Maintaining confidentiality
  • Setting priorities
  • Being attentive to detail
  • Adapting to changing priorities
  • Working with frequent interruptions