Events Administrator Associate- Director of Events

2 months ago

Springfield, Illinois, United States UIC Full time

Hiring Department: Office of the Vice

Chancellor for Advancement

Location: 815 W Van Buren, Chicago, IL

60607

Requisition ID:

Posting Close Date: 1/16/2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research

universities, a Carnegie RU/VH research institution, and the

largest university in Chicago. UIC serves over 34,000 students,

comprising one of the most diverse student bodies in the nation and

is designated as a Minority Serving Institution (MSI), an Asian

American and Native American Pacific Islander Serving Institution

(AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16

colleges, UIC produces nationally and internationally recognized

multidisciplinary academic programs in concert with civic,

corporate and community partners worldwide, including a full

complement of health sciences colleges. By emphasizing cutting-edge

and transformational research along with a commitment to the

success of all students, UIC embodies the dynamic, vibrant and

engaged urban university. Recent "Best Colleges" rankings published

by U.S. News & World Report, found UIC climbed up in its

rankings among top public schools in the nation and among all

national universities. UIC has nearly 260,000 alumni and is one of

the largest employers in the city of Chicago.

Description:

UIC is seeking a Events Administrator Associate

(Director of Events) to join our Vice Chancellor for

Advancement team. This role will be reporting to the

Assistant Vice Chancellor for Alumni and Donor Engagement, the

Director of Events must be an energetic, positive,

detail-orientated, articulate, self-starter whose primary

responsibility is the development and management of alumni and

donor events for the Office of the Vice Chancellor of Advancement

(OVCA). The Director of Events oversees, executes and delivers a

high level of excellence for campus wide, regional and unit-based

alumni and donor events and functions. As a key partner on the

central team, the Director of Events is charged with planning,

collaborating and managing outstanding special events to ensure

alumni and donor engagement strategies are achieved through event

participation. As Chicago's largest and most diverse university,

UIC is comprised of alumni and donors from a variety of racial,

ethnic, and class backgrounds, gender identities, sexual

orientations, and abilities.

Duties & Responsibilities:

  • In collaboration with the appropriate advancement colleagues,

    direct strategic project planning, creative direction, logistical

    support, customer service, and execution of all approved

    advancement events.
  • Organize and facilitate planning meetings to determine event

    objectives and expected outcomes and develop event project plans,

    concepts, themes, and strategies with the appropriate advancement

    partners.
  • Create and deliver reporting for each event to assess progress

    to goals and measures of success.
  • Manage the annual budget for all alumni or donor events. Draft

    overall budget and expense projections for approval; monitor costs

    to control expenses once approved.
  • Create an event planning timeline for all production and

    administrative tasks and oversee its implementation and use.
  • Create and manage event registration (cvent) and invitation

    process (print and online), ensuring a seamless user

    experience.
  • Ensure the efficient tracking of event participation in the TED

    (CRM system).
  • Ensure all events and activities reflect a consistent image of

    UIC and deliver a high-level and quality constituent

    experience.
  • Ensure all events are accessible and inclusive, benefitting all

    participants.
  • Build and cultivate effective working relationships with

    external vendors and cross-campus partners.
  • Oversee all vendor services and negotiate costs for décor,

    lighting, florals, transportation, security, etc. Identify

    operational efficiencies and ways to streamline expenses.
  • Manage a team of professionals that strategically coordinates

    efforts to execute excellent events.
  • Establish an annual calendar of all advancement events.
  • Represents UIC, OVCA and the Alumni Association at meetings and

    other University functions as necessary.
  • Utilize the constituent database to track event engagement and

    define measurements for success.
  • Perform other related duties as assigned.

Minimum Qualifications Required:

  1. Bachelor's degree in Hospitality, Marketing, Public Relations,

    Communications, Business Administration, Student Affairs, or a

    closely related field.
  2. One (1) year (12 months) of professional work experience in

    Events Planning, Conference Management, Public Relations,

    Communications, Marketing, or any other related field.
  3. Demonstrated experience in professional event planning

Preferred Qualifications:

  • Management experience.
  • Exhibited ability to interact comfortably, tactfully, and

    effectively with alumni, donors, volunteers, internal

    constituencies and to work with high-profile individuals.
  • Experience in project management and management of complex

    teams.
  • Excellent oral and written communication and interpersonal

    relations skills.
  • Demonstrated ability to work collaboratively in a dynamic

    team-based organization.

TO APPLY, PLEASE GO DIRECTLY TO THE UIC JOB

BOARD:

. FOR FULLEST CONSIDERATION PLEASE APPLY BY

JANUARY 16, 2024. RESUME AND

COVER LETTER REQUIRED. Compensation is competitive and

commensurate with experience. UIC also offers a comprehensive

benefits package. Positions will remain open until filled.

All full time benefits eligible positions include a

comprehensive benefits package which include; Health, Dental,

Vision, Life, Disability & AD&D insurance, a defined

benefit pension plan as well as paid leave which includes;

Vacation, Holiday and Sick. In addition, we offer tuition

waivers for employees and dependents. Click for a complete

list of benefits at:

As an EOE/AA employer, the University of Illinois encourages

applications from individuals regardless of an applicant's race,

color, religion, sex, gender identity, sexual orientation, national

origin, and Veteran or disability status.

The University of Illinois may conduct background checks on

all job candidates upon acceptance of a contingent offer.

Background checks will be performed in compliance with the Fair

Credit Reporting Act.

The University of Illinois System requires candidates

selected for hire to disclose any documented finding of sexual

misconduct or sexual harassment and to authorize inquiries to

current and former employers regarding findings of sexual

misconduct or sexual harassment. For more information,

visit

University of Illinois faculty, staff and students are

required to be fully vaccinated against COVID-19. If you are not

able to receive the vaccine for medical or religious reasons, you

may seek approval for an exemption in accordance with applicable

University processes.

​


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