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School Executive Assistant
3 weeks ago
A local elementary school is looking for an Executive Assistant to join their team and ensure a welcoming and high-functioning office environment. In this role, you will be responsible for greeting visitors, answering phone calls, scheduling meetings, and coordinating travel.
This is a great opportunity to strengthen your administrative skills by assisting high-level executives.
Interested? Apply today for immediate consideration
Hours
Full-time, Monday to Friday, 7:30am-4:00pm
Location
Honolulu, Oahu
Pay
$25 an hour
Responsibilities
- Greet and assist visitors.
- Answer phone calls/emails and relay messages.
- Schedule appointments, send meeting reminders, and prepare meeting materials.
- Assist children with health inquiries when the school nurse is unavailable.
- Serve as the primary contact for internal and external constituencies for matters pertaining to the school office.
- Monitor school campus security video feed.
- Coordinate travel, hotel, and conference registrations.
- Perform other duties as assigned.
Qualifications
- Bachelor's degree preferred but not required.
- Previous experience as an admin assistant to a high-level executive preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and Adobe.
- Experience using FACTS SIS software is a plus.
- Strong communication (verbal, written, interpersonal) skills.
- Strong analytical, organizational, multitasking and problem-solving skills.
- Ability to work in a fast-paced environment and meet deadlines.
- Ability to learn new technology platforms.
- Willing to occasionally work outside of work week for special programs.
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