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Executive Assistant

2 months ago

Honolulu, Hawaii, United States Alakaina Foundation Family of Companies Full time
Job Summary

We are seeking a highly skilled and experienced Program Coordinator to join our team at the Alaka'ina Foundation Family of Companies. As a Program Coordinator, you will play a critical role in supporting the success of our organization by providing administrative assistance to senior leadership and coordinating various programs and initiatives.

Key Responsibilities
  • Information Management: Develop and implement effective information management systems to ensure timely and accurate dissemination of information to stakeholders.
  • Program Coordination: Coordinate and facilitate various programs and initiatives, including meetings, events, and projects.
  • Communication: Develop and maintain strong relationships with internal and external stakeholders, including senior leadership, colleagues, and external partners.
  • Administrative Support: Provide administrative support to senior leadership, including scheduling appointments, preparing reports, and performing other administrative tasks as needed.
  • Process Improvement: Identify opportunities for process improvement and implement changes to increase efficiency and effectiveness.
  • Knowledge Management: Develop and maintain a knowledge management system to capture and share best practices and lessons learned.
  • Reporting and Analysis: Develop and maintain reports and analysis to support decision-making and program evaluation.
Requirements
  • Education: Bachelor's degree in a related field, such as business administration, communications, or a related field.
  • Experience: 7 years of experience in a related field, including experience in program coordination, information management, and administrative support.
  • Skills: Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders. Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, Excel, and SharePoint. Familiarity with DoD/DoN environment, including acronym use, proper chain of command, and executive staff functions.
  • Certifications: Top Secret clearance.
What We Offer

We offer a competitive salary, 401K plan with company match, medical, dental, disability, and life insurance coverage, tuition reimbursement, paid time off, and 11 paid holidays.