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office coordinator
3 weeks ago
General Summary:
This position provides administrative support to the Office Manager in the day-to-day operations of the company across multiple floors in the building as well as performs reception duties for meetings and appointments.
Major Responsibilities:
Performs Reception duties for meetings and appointments
Responsible for maintaining and monitoring multiple floors
Managing and tracking all office related orders
Assists various presidents and vice presidents within the building
Communicate effectively with multiple teams
Manages showroom calendars and monitors appointments
Track Expense Reports and invoices
Arranges for maintenance for company business machines (i.e. copiers, etc)
Maintains emergency contact information
Arranges seating for new employees
Assists in operations of showroom & office
Manages updates of all donations and company sponsorship information
Communicates all office delivery needs for showroom and other offices (i.e. showroom supplies, etc.)
Manages reconciliation of monthly credit card
Sends emails for various company functions
Assists with construction related issues
Monitors requests for Supplies and Office Maintenance
Maintains relationship with outside vendors (i.e. copier company, cleaning company, etc.)
Secondary Function:
Partners with MIS for basic extension list and cell phone list
Able to work with the building supervisor
Moving and lifting boxes and furniture as needed (~20 lbs)
Occasionally as needed aiding in mailroom and housekeeping duties
Partners with HR in ordering all company-related gifts (i.e. flowers, etc.)
Special Events Organizing – catering, booking, and purchasing
Special Projects
Other duties may be assigned.
Supervisory Responsibilities:
No
Specific Job Skills:
Under general supervision, solves problems. Complex problems are referred to supervisor.
Under direction, examines basic information and /or situations and prepares summaries or drawers conclusions for evaluation by others.
Majority of decisions are made utilizing established policies and procedures, and concerns self and/or work responsibilities only.
Work responsibilities occasionally concern confidential and/or sensitive information requiring the use of discretion.
Teamwork and cooperation are essential to the successful completion of own and others job duties.
Ability to understand and follow somewhat complex verbal and written instruction and communicate effectively with others.
Job duties are widely varied, and frequently require attention to and or coordination of concurrent job duties.
Education, Licenses, Certificates, Registrations and/or Experience:
High School Diploma or Equivalent
1-3 years experience in related field
Must be proficient in computer skills, including Word, Excel, and Outlook
Excellent Organizational and Communication Skills
Salary Range:
The pay range of this position is $24/hr - $26/hrActual salary will be determined based off candidate's skill sets, years of experience, and other job-related factors.
This range does not include benefits such as health insurance, paid time off, 401K, and additional company benefits-
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