Executive Administrative Assistant

1 month ago


Kennesaw, Georgia, United States Kennesaw State University Full time


About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our university's vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.


Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.


Job Summary

Provides administrative support to executive level leadership in assigned department, unit or college. Compiles information and prepares reports, handles information requests and performs relevant administrative support functions. May also supervise administrative support staff.


Responsibilities

KEY RESPONSIBILITIES:
1. Provides advanced administrative support and serves as the primary point of contact for the department leadership
2. Coordinates communications, maintains assigned leader¿s calendar, handles calls and messages, responds to emails and interfaces with department visitors and staff
3. Prepares, develops, proofreads and edits correspondence, communications, presentations and other documents as needed
4. Produces requested information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
5. Coordinates, researches and collects data as requested
6. Develops and maintains department electronic and paper filing system
7. Assists leadership with human resources initiatives including completing and/or gathering all paperwork required for job postings; providing follow up on approval chain, arranging hiring committees and scheduling interviews
8. Organizes, coordinates and oversees special projects as assigned
9. May supervise assigned administrative support staff
10. May maintain department purchasing card (PCard), cash and/or credit card**


Required Qualifications

Educational Requirements
Associate degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience
Required Experience
Four (4) years of related clerical or administrative support experience


Preferred Qualifications

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field
Preferred Experience
Previous experience in higher education and executive level support preferred


Proposed Salary

The budgeted salary range is $49,320 to $61,780. Offers are based on relevant experience.

Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more Visit


Knowledge, Skills, & Abilities

ABILITIES
Able to utilize standard office equipment and multi-line telephone system
Able to handle multiple tasks or projects at one time meeting assigned deadlines
SKILLS
Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
Strong attention to detail and follow up skills
Strong customer service skills and phone and e-mail etiquette


Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 202, [email protected] , or by making a report here .


Background Check
  • Standard Enhanced
  • Education
  • Credit Check

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.



View or Apply

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.



  • Kennesaw, Georgia, United States Kennesaw State University Full time

    About Us Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgia's colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to...


  • Kennesaw, Georgia, United States Hispanic Technology Executive Council Full time

    Bank of America Career Opportunity:Join us at Bank of America, where we strive to enhance financial well-being through meaningful connections. Our commitment to Responsible Growth influences everything we do, benefiting our clients, teams, communities, and shareholders.At Bank of America, diversity and inclusion are paramount. We value individuals with...

  • Sr. Manager, Dialer

    2 months ago


    Kennesaw, Georgia, United States CarMax Full time

    9002 - Carmax Auto Finance - 225 Chastain Meadows Ct NW, Kennesaw, Georgia, 30144CarMax, the way your career should be About this jobThe Senior Manager, Dialer and Workforce Management will be responsible for leading the Dialer and Workforce Management teams for the CarMax Auto Finance (CAF) contact center by guiding the team to reach solutions for complex...

  • Benefits Specialist

    2 weeks ago


    Kennesaw, Georgia, United States CryoLife Full time

    Company Overview:Headquartered in suburban Atlanta, Georgia, Artivion, Inc. is a medical device company focused on developing simple, elegant solutions that address cardiac and vascular surgeons' most difficult challenges in treating patients with aortic diseases. Artivion has over 1,400 employees worldwide with sales representation in over 100 countries....


  • Kennesaw, Georgia, United States Archer Daniels Midland Company (ADM) Full time

    Quality Assurance Manager - Kennesaw, GAThis is a full-time, exempt position. Nature & Scope:The primary function of this role is to manage the Quality Assurance programs to ensure compliance with internal and external standards and regulations including but not limited to CFR part 111 and 117 compliance, FSSC22000, ISO9001, and Therapeutic Goods...


  • Kennesaw, Georgia, United States tapwage Full time

    Note: If you are CURRENTLY employed at Children's and/or have an active badge or network access, STOP here. Submit your application via Workday using the Career App (Find Jobs).Work ShiftDayWork Day(s)Monday-Friday, Saturday, Sunday, VariableShift Start Time7:00 AMShift End Time5:00 PMWorker Sub-TypeRegularChildren's is one of the nation's leading children's...


  • Kennesaw, Georgia, United States Bank of America Full time

    Job Description:At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.One of the keys to driving Responsible Growth is being a great place to work for our...

  • Learning Specialist

    7 days ago


    Kennesaw, Georgia, United States Devereux Advanced Behavioral Health Full time

    Located in Kennesaw, GA the Learning Specialist schedules and delivers training and development to Devereux employees and community programs (Specialty Foster Care and CCI Program) using a variety of instructional strategies and activities suited for adult learners.The Learning Specialist will monitor, evaluate, and record training activities as well as...

  • UI/UX Engineer

    3 weeks ago


    Kennesaw, Georgia, United States Carrier Full time

    Country: United States of AmericaLocation: CAG10: ALC HQ 1025 Cobb Place Blvd, Kennesaw, GA, 30144 USAAt Carrier we make modern life possible by delivering groundbreaking systems and services that help buildings, homes and the cold chain become more healthy, safe, sustainable, and intelligent. Our global team of dedicated employees continues to set industry...


  • Kennesaw, Georgia, United States Bank of America Full time

    Bank of America - Global Credit, Anti-Money Laundering (AML) and Onboarding Operations - Quality Control/Quality Assurance (QC/QA) Governance Tableau Reporting, Metrics, and Data Analytics Manager Bank of America is dedicated to creating a diverse and inclusive workplace for individuals with various backgrounds and experiences. As a part of the Global...


  • Kennesaw, Georgia, United States teamworkonline Full time

    IDEAL CANDIDATE:This role will require strong e-commerce and warehouse knowledge. Our ideal candidate will need to be adept at collaborating with other functions of the business pertaining to inventory management and order fulfillment.ROLE OBJECTIVES:Support and execute strategic and tactical initiatives to optimize warehouse operations. Act as the central...


  • Kennesaw, Georgia, United States CarMax Full time

    8509 - Corp Office GA Hub - 225 Chastain Meadows Court NW, Kennesaw, Georgia, 30144CarMax, the way your career should be Senior Analyst, CCS AnalyticsLocation: Kennesaw, GAAbout this jobFor 25 years, CarMax has led the way with an innovative, customer-centric way to buy and sell a used car. We are the nation's largest retailer of used cars, with 25K+...


  • Kennesaw, Georgia, United States Kaiser Permanente Full time

    Job Summary:Kaiser Permanente nurses are guided by an integrated nursing model that places patients and families in the center. The Staff Registered Nurse (RN) I practices professional nursing as defined by the Georgia Registered Professional Nurse Practice Act and by organizational policies, procedures, and guidelines. Provides nursing care for patients,...


  • Kennesaw, Georgia, United States Dover Corporation Full time

    Markem-Imaje is a trusted world manufacturer of product identification and traceability solutions, offering a full line of reliable and innovative inkjet, thermal transfer, laser, print and apply label systems. Markem-Imaje delivers fully integrated solutions that enable product quality and safety, regulatory and retailer compliance, better product recalls...


  • Kennesaw, United States We Recruit Well Full time

    Job DescriptionJob DescriptionAre you a people-oriented individual with top-notch organizational skills who can effortlessly manage tasks with grace and precision? If you excel in fast-paced environments that require a systematic approach, we may have the perfect opportunity for you. We're seeking a dynamic Administrative Assistant to enhance team...


  • Kennesaw, United States Automation Personnel Services Inc Full time

    Automation Personnel Services is looking for a HR Administrative Assistant for a company in Kennesaw, Georgia. In this role, you will be responsible for performing an array of administrative functions such as coordinating with various departments, in Administrative Assistant, Administrative, Staffing, HR, Assistant, Automation


  • Kennesaw, United States Henssler Financial Full time

    Job DescriptionJob DescriptionDescription:The Tax Administrative Assistant is a member of the tax team, supporting the departmentthrough administrative duties, maintenance of tax software and positive client interactions.Tax Admin DutiesProcess incoming and outgoing client work (scanning)Set up clients in various databases, ensuring IDs are created according...

  • Network Administrator

    1 month ago


    Kennesaw, United States FLIGHTWORKS INCORPORATED Full time

    Job DetailsJob Location Corporate Office - Kennesaw, GA Description FlightWorks is not your typical aircraft management company. Safety and FAA compliance are our top priorities, with exceptional service being a close second! Beyond that, our team includes bikers, snow boarders, runners, musicians, and every other type! Come join family people, single...


  • Kennesaw, United States National Guard Employment Network Full time

    Job Description ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set,...


  • Kennesaw, United States Hispanic Technology Executive Council Full time

    At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates...


  • Kennesaw, United States Hispanic Technology Executive Council Full time

    At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates...


  • Kennesaw, United States Hispanic Technology Executive Council Full time

    At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates...


  • Kennesaw, United States eBryIT Full time

    Under the direct supervision of the Support Manager or designee, this position will be responsible for the off-site management and administration of field installation projects. Position will assist and supervise performance of assigned project personnel. This person will work closely with vendors and customer project staff striving to maintain the highest...


  • Kennesaw, United States eBryIT Full time

    Under the direct supervision of the Support Manager or designee, this position will be responsible for the off-site management and administration of field installation projects. Position will assist and supervise performance of assigned project personnel. This person will work closely with vendors and customer project staff striving to maintain the highest...

  • Safety Administrator

    3 weeks ago


    Kennesaw, United States Martin Concrete Full time

    Job DescriptionJob DescriptionSalary: The ideal candidate will be entrusted with developing and implementing safety policies and procedures, conducting safety audits, and ensuring compliance with regulatory requirements. This role is vital for maintaining a secure work environment and fostering a culture of safety within the organization. The Safety...


  • Kennesaw, United States IK Hofmann Full time

    Job DescriptionJob DescriptionI.K. Hofmann USA has a need for a part-time Administrative Clerk in Kennesaw, GaThis is a part-time position that could turn into a full-time position, for the right fit!Job Responsibilities:• clerical tasks including general office support• answering phones, filing, handling general office tasks as needed• clerical and...

  • Marketing Assistant

    3 weeks ago


    Kennesaw, United States NorthPoint Search Group Inc Full time

    We are working with a well-established manufacturing firm in the Kennesaw, GA area that is looking for a Marketing Assistant to join their team due to growth. This is a permanent position with EXCELLENT benefits. Who : Growing and Well Established Manufacturing Company What : Marketing Assistant When : Immediate Need Where : Kennesaw, GA Why : Company growth...


  • Kennesaw, United States eBryIT, Inc. Full time

    Job Description:Position: W2VHE Logistics AdministratorLocation: eBryIT Kennesaw warehouse/config center (Near McCullum airport)Start date: ASAP -Long-term (possibility of turning into regular full-time)Work days/hours: Monday- Friday, 8 am - 5 pmPosition Summary:Under direct supervision, this position receives stores, tracks, and ships units in a warehouse...


  • Kennesaw, United States eBryIT, Inc. Full time

    Job Description:Position: W2VHE Logistics AdministratorLocation: eBryIT Kennesaw warehouse/config center (Near McCullum airport)Start date: ASAP -Long-term (possibility of turning into regular full-time)Work days/hours: Monday- Friday, 8 am - 5 pmPosition Summary:Under direct supervision, this position receives stores, tracks, and ships units in a warehouse...


  • Kennesaw, United States eBryIT, Inc. Full time

    EBryIT is a growing IT services and solutions Company. We are seeking an energetic & high-performing sales professional to join our team. Our sales team is looking for a strong background in technical sales, particularly in the IT field. EBryIT is a family-owned company that strives to create a work environment of respect, professionalism, and growth...


  • Kennesaw, United States A-STAFFING, INC. Full time

    Job DescriptionJob DescriptionOur client, a major Japanese fishing equipment company, is looking for a part-time Administrative Assistant in Kennesaw, GA. This position has the potential to transition to full-time employment within 3 months.Responsibilities and Duties:Accurately enter and check data into enterprise system.Properly file and organize...

  • Recruiting Assistant

    3 weeks ago


    Kennesaw, United States NESCO Inc Full time

    Monday through Friday 9-5pm 3-6 Months JOB DESCRIPTION: The Recruiting Assistant is the primary point of contact for plant recruitment and will provide support to the HR Manager and the Operations Team by prescreening resumes, coordinating with operations team with scheduling interviews, scheduling Meet and Greets. This person will assist with onboarding,...


  • Kennesaw, United States NESCO Inc Full time

    Monday through Friday 9-5pm 3-6 Months JOB DESCRIPTION: The Recruiting Assistant is the primary point of contact for plant recruitment and will provide support to the HR Manager and the Operations Team by prescreening resumes, coordinating with operations team with scheduling interviews, scheduling Meet and Greets. This person will assist with onboarding,...


  • Kennesaw, United States Angry Crab Shack Full time

    Job DescriptionJob DescriptionAssistant General ManagerJob Summary:We are a rapidly growing restaurant looking for General Managers to enhance our company. We’re looking for creative, motivated people with the ability to work in a fast-paced environment. You will need to be organized, have basic serving skills, communicative, high energy and have a...