Executive Assistant

1 month ago


Remote, Oregon, United States Mediavine Full time

Are you a highly organized individual with experience providing executive support in a fast-paced environment?

We are looking for an Executive Assistant to join our team at Mediavine, a rapidly growing advertising management company. As the Executive Assistant, you will play a key role in supporting our Chief People & Culture Officer and People Operations Department.

About Mediavine:

Mediavine is a leading ad management company representing thousands of websites in various industries. Our mission is to provide top-notch technology and ensure optimal performance for our creators. We are dedicated to building an inclusive and diverse team that reflects the world we live in.

Position Overview:

The Executive Assistant will provide high-level executive support, managing calendars, coordinating meetings, and handling special projects. You must be a proactive problem solver with excellent communication skills and attention to detail. This role requires you to work independently, prioritize tasks, and maintain confidentiality in all matters.

Responsibilities:

  • Manage a high-volume calendar and scheduling requests
  • Coordinate meetings and prepare agendas
  • Support the People Operations Department with administrative tasks
  • Assist with communication needs and document preparation
  • Coordinate travel arrangements and manage onsite/offsite meetings
  • Provide concierge-level support for executive travel and events

Requirements:

  • Bachelor's Degree in Business or related field
  • 7+ years of executive support experience
  • Proficiency in Google Suite and Slack
  • Experience with virtual meeting tools
  • Strong organizational and time management skills
  • Ability to travel as needed (approx. 20%)

Benefits:

  • 100% remote position
  • Comprehensive health and wellness benefits
  • Generous paid time off
  • Professional development opportunities
  • Travel opportunities for team retreats and industry events

Join our team and be part of a dynamic and innovative company

At Mediavine, we value diversity and encourage applications from individuals of all backgrounds.


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