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Executive Assistant

3 months ago

Remote, Oregon, United States Level Agency Full time


Description

About You:

You're a highly organized, detail-oriented professional, driven by a passion for problem-solving and collaboration. You thrive in dynamic, fast-paced agency environments and excel at managing complex schedules and communications. You are ready to support our President and team by ensuring seamless operations and strategic initiatives. Your dedication to efficiency and excellence will help us reach new heights and achieve our goals.

Does this sound like you? If so, Level Agency is currently looking for an experienced and motivated Executive Assistant to further their career with our team.

About Us:

At Level, we use the scientific method to drive effective performance marketing campaigns for our clients. Everything from media planning to the ad creative is done with methodical care. Our teams use a "Test. Learn. Grow." framework that allows them to act with urgency and quickly adapt to the ever-changing world of performance marketing. This nimbleness and willingness to rethink what we know leads to better decision-making—and the confidence our clients need to pursue bold ambitions.

Recently ranked on the Inc. 500's Fastest-Growing Private U.S. Companies and one of Pittsburgh's Best Places to Work, Level delivers powerful and comprehensive online solutions including multi-channel digital marketing, search engine optimization, lead generation, website development, ROI reporting, and much more.

Level is an equal opportunity employer, a Military Friendly partner, and we value diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

About the Position:

The Executive Assistant will join a team of dedicated marketing professionals, playing a crucial role at the core of our organization. This position will leverage exceptional communication skills and the ability to handle confidential information with discretion. The Executive Assistant will collaborate closely with our President and team, managing the President's calendar, ensuring efficient communication, attending meetings, conducting research, and handling various administrative tasks. This role reports to the President. The salary range for this position is $65k-$85k.

We are interested in every qualified candidate who is eligible to work and will perform the work in the United States. We are not able to sponsor visas.

Your Impact:

  • Calendar Management: You'll manage and maintain the President's calendar, including coordinating and scheduling internal and external meetings.
  • Communication Facilitation: You'll ensure clear and efficient communication between the President and staff members.
  • Meeting Documentation: You'll attend meetings and/or listen to recordings to capture next steps, action items, and key insights.
  • Note Digitization: You'll convert handwritten notes to digital format, ensuring exceptional attention to detail.
  • Research and Analysis: You'll conduct research, analysis, and summaries on various topics and ideas.
  • Travel Coordination: You'll own travel booking, coordination, and expense reporting.
  • Confidentiality: You'll handle confidential information with discretion.
  • Expense Management: You'll manage expenses and create expense reports.
  • File Organization: You'll organize and maintain files and documents in a systematic and accessible manner.
  • Team Collaboration: You'll collaborate with other members of the team to support the President's initiatives and projects.


Requirements
  • 2+ years experience working as an Executive Assistant
  • Expert in managing and maintaining executive calendars, including coordinating and scheduling meetings
  • Skilled in capturing next steps, action items, and key insights from meetings
  • Experienced in conducting thorough research and providing concise summaries and analyses
  • Competent in handling all aspects of travel booking, coordination, and expense reporting
  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • Proficiency in both Mac and PC environments; quick learner of new technology
  • Ability to work independently and take initiative
  • Honesty, trustworthiness, and a positive growth mindset
  • Experience with personal knowledge management (PKM) systems a plus
  • Familiarity with generative AI technologies, with a willingness to learn and apply these concepts in real-world scenarios.


Benefits
  • Remote work from anywhere in the US with an internet connection
  • Performance reviews every six months
  • 401k plan with 3% employer contribution
  • 12 annual paid holidays with an additional 2 floating holidays
  • 15 PTO days + 1 additional day per year of service
  • Summer Fridays
  • Great medical benefits including 100% employer-paid vision and dental
  • Medical travel reimbursement policy
  • 60 Days of Paid Parental leave benefit after 6 months of full-time service
  • Career advancement opportunities
  • Employee appreciation programs